Quincy Reporter

City of Quincy City Council met Sept. 8.

Here is the minutes provided by the council:

Due to COVID–19, President Donald Trump declared a national emergency on March 13, 2020, and Governor Pritzker issued an Executive Order on March 20, 2020.

Mayor Kyle A. Moore announced that City Council meetings will be closed to the public starting August 10, 2020. Monday, September 7, 2020, being a legal holiday, the regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were physically present:

Ald. McKiernan, Entrup, Bergman, Bauer, Finney, Rein, Mast, Uzelac, Holtschlag. 9.

Virtual: Ald. Holbrook, Farha, Sassen, Reis, Awerkamp. 5.

The minutes of the regular meeting of the City Council held August 31, 2020, were approved as printed on a motion of

Ald. Entrup. Motion carried.

Legal: Corporation Counsel: Lonnie Dunn.

The Deputy City Clerk presented and read the following:

PETITIONS

By Blessing Health System requesting permission to conduct a raffle and have the bond requirement waived from now to 9/6/2021. The City Clerk recommends approval of the permit.

Ald. Finney moved the prayer of the petitions be granted. Motion carried.

By The Scoreboard, 234 S. 8th, requesting permission to have Live Entertainment/Public Gathering on September 12, 2020, for an 8th Anniversary party from noon to 1:00 p.m. The Police Department recommends approval until 11:00 p.m. only.

Ald. Holtschlag moved the prayer of the petition be granted with the Police Department’s recommendation of 11:00 p.m. and the proper authorities notified. Motion carried.

By The Scoreboard, 234 S. 8th, requesting permission to waive Section 111.067(d) (Permitting open liquor to leave licensed premises) and 111.096(a) (Consumption outside a licensed premises) on September 12th from noon to 1 a.m. in their north and west parking lots. Closed areas will be fenced off with only one way in and out of the building.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

A Special Event Application from Bob Daly, WGCA Radio, requesting permission to hold the Moonlight Ride for Hunger bicycle ride on Saturday, September 26, 2020. The event will consist of a ten and fourteen mile bicycle ride beginning and ending at Clat Adams Park. The event does not require the closure of any City streets. Resolutions to IDOT and MODOT for the temporary closure of a lane of traffic on the Bayview and Memorial bridges were approved at the August 10th City Council meeting. The applicant has submitted all of the required documentation and approval is recommended by the Department of Utilities & Engineering.

Ald. Uzelac moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Vicki Kline requesting consideration for a Special Permit for Planned Development to operate a single-seat eyebrow salon at 2336 Oak Street, presently zoned R1C.

Ald. Farha moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

MONTHLY REPORTS

The monthly reports of the City Clerk, the City Treasurer, the City Comptroller, the Forestry Dept., the Recycling Division, the Sign & Paint, the Mosquito Abatement Program and the Street Cleaning Dept. for the month of August, 2020 and the Quincy Police Department, the Forestry Dept., the Recycling Division, the Sign & Paint, the Mosquito Abatement Program and the Street Cleaning for the month of July, 2020 were ordered received and filed on a motion of Ald. Farha. Motion carried.

PUBLIC FORUM

Jeff Kerkhoff, 1221 Spruce, Quincy, IL 62301, on “The 233rd of the signing of the Constitution of the United States of America”.

The Deputy City Clerk read the written comment from Jeff Kerkhoff. A copy of the comment was emailed to the City Council prior to the meeting.

Ald. Sassen was declared absent from meeting.

TIF DOWNTOWN RENTAL REHAB PROJECT FUNDING RESOLUTION

WHEREAS, per the TIF Downtown Rental Rehab Program (DRRP) Guidelines, the City advertised for downtown rental rehab proposals on July 2020 and received three proposals; and

WHEREAS, the DRRP Committee evaluated the number of units to be renovated, the total project cost, the amount of TIF funding requested, the private financing committed, the equity ratio, the current and projected increase in property values and property tax, the estimated rate of return on TIF investment, and the overall benefits the three projects would have on the downtown; and

WHEREAS, the DRRP Committee recommended two projects (five apartment units) receive TIF funding for a total rehabilitation cost of $339,166 including $125,000 in TIF assistance and $214,166 in Owner Private Equity.

THEREFORE BE IT RESOLVED pursuant to unanimous agreement, made at an open public meeting on September 1, 2020, the Downtown Rental Rehab Program Committee reviewed and recommended TIF funding for two projects - Project A - 123 N. 6th Street and Project B - 133 N. 4th Street be approved; and

FURTHER BE IT RESOLVED by the Mayor and City Council that Project A receive $50,000 in TIF funding and Project B receive $75,000 in TIF funding for the renovations of a total of five upper-story rental units.

The approval is subject to the terms and conditions of the Downtown Rental Rehab Program and to the Mayor being authorized to execute the appropriate documents and contracts in connection with this action.

PASSED and APPROVED this 9th day of September, 2020.

SIGNED: Kyle Moore, Mayor ATTEST: Jenny Hayden, City Clerk

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call the following vote resulted: 

Yeas: Ald. Bergman, Bauer, Finney, Holbrook, Rein, Reis, Awerkamp, Uzelac, Holtschlag, McKiernan, Entrup. 11. Nay: Ald. Farha. 1. Abstain: Ald. Mast. 1. Absent: Ald. Sassen. 1. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is the owner and operator of the Quincy Regional Airport; and

WHEREAS, as a primary airport, the City of Quincy is entitled to one million dollars in airport improvement funds; and

WHEREAS, the City of Quincy wishes to enter into an agreement with the Federal Aviation Administration and the

State of Illinois Department of Transportation to accept and execute a grant for said funds; and

WHEREAS, the projects designated in the grant will be as follows; (1) acquisition of snow removal equipment, and (2)

engineering design for the reconstruction and rehab of runway 04/22; and

WHEREAS, the City of Quincy will act as the pass through for all of the federal funds; and

WHEREAS, this project is to be 90% funded by the FAA’s Airport Improvement Program, and 10% by the federal CARES Act with no local match required; and

WHEREAS, all future contracts and financial obligations for the projects outlined above will be forthcoming; and 

WHEREAS, the majority of said obligations are expected to be appropriated and dispersed over the next two fiscal years; now

THEREFORE, BE IT RESOLVED, the Comptroller and the Airport Director recommend to the Mayor and City Council authorization to accept and execute the City’s entitled airport improvement grant. Sandra Shore Airport Director

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested quotes for the replacement of a defective sewer manhole at the intersection of 16th and State Street; and,

WHEREAS, the following quotes was received:

Rees Construction Company

Quincy, Illinois $18,790.00

D & L Excavating

Liberty, Illinois $11,650.00

Derhake Brothers Excavating & Plumbing

Quincy, Illinois $ 7,550.00

WHEREAS, the quotes have been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,

WHEREAS, funding for this project is available in the 2020/2021 Sewer Fund fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the low quote from Derhake Brothers Excavating and Plumbing of Quincy, Illinois, in the amount of $7,550.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy strives to invest in the improvement of its downtown district not only to provide its residents and visitors with a safe and unique area in which to reside, dine and shop, but also a sense of pride in its community; and,

WHEREAS, the City of Quincy recently requested qualifications for the streetscape and engineering design of North 6th Street between Maine and Vermont Streets; and,

WHEREAS, four (4) engineering firms submitted qualifications for these design services; and,

WHEREAS, City staff has reviewed the qualifications and Crawford, Murphy and Tilly of Springfield, Illinois, working along with Massie, Massie and Associates of Springfield, Illinois, are qualified and available to provide the streetscape and engineering design services for a cost not to exceed $151,735.00; and,

WHEREAS, funding for this service is available in the 2020/2021 TIF, Water Fund and Sewer Fund fiscal year budgets; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering, the Central Services Committee and the Utilities Committee recommend to the Mayor and Quincy City Council that the City enter into a contract with Crawford, Murphy and Tilly of Springfield, Illinois, for the design services and that the Mayor be authorized to sign necessary contract documents on behalf of the City of Quincy.

Jeffrey Conte, P.E.

Director of Utilities and Engineering

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call the following vote resulted: 

Yeas: Ald. Awerkamp, Uzelac, McKiernan, Entrup Bergman, Bauer, Finney, Holbrook, Rein, Mast, Reis. 11.

Nay: Ald. Farha. 1. Abstain: Ald. Holtschlag. 1. Absent: Ald. Sassen. 1. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently advertised for bids for the 2020 Motor Fuel Tax Fund Crackseal Project; and,

WHEREAS, the following bid was received:

Complete Asphalt Service

Pittsfield, Illinois $168,579.20

Engineer’s Estimate $148,828.00

WHEREAS, the bid has been reviewed by the Director of Utilities and Engineering and found to be acceptable; and, 

WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; and, 

WHEREAS, funding for this project is available in the 2020/2021 fiscal year Motor Fuel Tax Fund budget; now, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the bid from Complete Asphalt Service of Pittsfield, Illinois, in the amount of $168,579.20 be accepted and that the Mayor be authorized to sign the necessary contract documents.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

BE IT RESOLVED, by the Council of the City of Quincy Illinois that there is hereby appropriated the sum of One hundred seventy-one thousand and 00/100 dollars ($171,000.00) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 05/01/20 to 04/30/21.

BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.

BE IT FURTHER RESOLVED, that City of Quincy shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the fund authorized for expenditure by the Department under this appropriation, and

BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation.

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, Phase III of the Water Supply Improvement Project includes the relocation of the Water Treatment Plant pump station out of the flood plain; and,

WHEREAS, the project will be funded by an Illinois Environmental Protection Agency low interest loan. Certain environmental approvals are required prior to the design of the project; and,

WHEREAS, the State Historic Preservation Office has determined the existing pump station building is eligible for listing on the National Register of Historic Places; and,

WHEREAS, the Department of Utilities requires the services of an architectural firm to provide a historical recordation of the existing Water Treatment Plant pump station; and,

WHEREAS, the City recently requested quotes for the historical architectural consulting services and the following quotes were received: 

MMLP, LTD

Springfield, Illinois $17,240.00

Architechnics

Quincy, Illinois $ 9,500.00

WHEREAS, the Director of Utilities and Engineering has reviewed these quotes and finds them to be acceptable; and,

WHEREAS, Architechnics of Quincy, Illinois, is qualified and available to provide the historical recordation services for a cost not to exceed $9,500.00; and,

WHEREAS, funding for this service is available in the 2020/2021 Water Fund fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the quote from Architechnics of Quincy, Illinois, in the amount of $9,500.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

Ald. Sassen was present at the meeting at 7:20 p.m. RESOLUTION

WHEREAS, the residents of Harrison Plaza have petitioned the City for the construction of a public sanitary sewer to replace failing septic tanks and leach fields on properties along Harrison Plaza; and,

WHEREAS, the Department of Utilities and Engineering has determined that the construction of a sanitary sewer main extension to service the twelve (12) residential properties will cost approximately $320,000.00; and,

WHEREAS, the City requires property owners to pay a tapping fee when a public water or sewer utility system is extended to service unserved properties; and,

WHEREAS, the residents of Harrison Plaza have agreed to a tapping fee of $3,000.00 per residence to connect to the proposed public sewer extension; and,

WHEREAS, a Sewer Extension Agreement requires the adoption of an Ordinance by the Quincy City Council; now,

THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committee present to the Mayor and Quincy City Council the request by the residents of Harrison Plaza that the City construct a sanitary sewer main extension to serve twelve (12) properties along Harrison Plaza and a residential sewer tapping fee of $3,000 be established.

Jeffrey Conte, P.E.

Director of Utilities & Engineering Ald. Rein moved for the adoption of the resolution, seconded by Ald. Mast.

Ald. Bauer moved to make a substitute motion to send back to committee, seconded by Ald. Finney and on a roll call the following vote resulted: Yeas: Ald. Reis, Awerkamp, McKiernan, Entrup, Bergman, Bauer, Finney. 7. Nays: Ald. Rein, Mast, Uzelac, Holtschlag, Holbrook, Farha, Sassen. 7. The Mayor cast a nay vote. Motion failed.

On the original motion for adoption the following vote resulted: Yeas: Finney, Holbrook, Farha, Sassen, Rein, Mast, Uzelac, Holtschlag. 8. Nays: Ald. Entrup, Bergman, Bauer, Reis, Awerkamp, McKiernan. 6. Motion carried.

RESOLUTION

WHEREAS, numerous properties throughout the City of Quincy often experience Sewer back-ups following heavy rain events; and,

WHEREAS, while the City of Quincy is not financially responsible for the repair and restoration of finished basements and contents under the Illinois Local Government Tort Immunity Act, the Illinois Environmental Protection Agency considers these occurrences to be sanitary sewer overflows (SSOs) and places the City at risk for enforcement action; and,

WHEREAS, the preferred corrective measures to prevent basement sewer backups are the conversion to an overhead sewer or installation of an in-line check valve; and,

WHEREAS, these preferred corrective measures are costly to the homeowners. The City proposes the implementation of the Grant Program for Improvements to Reduce Residential Sanitary Sewer Overflows to assist the residents with the financial burden of the corrective measures; and,

WHEREAS, the Department of Utilities and Engineering desires to appropriate $150,000.00 in funding to assist eligible residents seeking financial assistance through the proposed grant program; and,

WHEREAS, funding for this program is available in the 2020/2021 Sewer Fund fiscal year budget; now,

THEREFORE IT BE RESOLVED, the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the Grant Program for Improvements to Reduce Residential Sanitary Sewer Overflows be approved and $150,000.00 in Sewer Funds be appropriated for financial assistance to approved applicants.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

Second presentation of an ordinance entitled: An Ordinance Adopting The Quincy Regional Transportation Plan 2020.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Chapter 40 (Boards And Commissions) Of The Municipal Code Of The City Of Quincy (2015). (Amending Code reference to fences.)

Ald. Holtschlag moved the ordinance be read by its title, seconded by Ald. Awerkamp. Motion carried. The Deputy City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Annexing Certain Territories To The City Of Quincy, Adams County, Illinois. (1700 Hamann Lane and 1708 Hamann Lane.)

Ald. Entrup moved the ordinance be read by its title, seconded by Ald. McKiernan. Motion carried. The Deputy City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (Construct a two-family residential unit at 1307 Elm St. and 1313 Elm St.)

Ald. Bergman moved the ordinance be read by its title, seconded by Ald. Entrup. Motion carried. The Deputy City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Granting A Special use Permit For A Planned Development. (Outdoor Beer Garden at 1130 N. 24th.)

Ald. Finney moved the ordinance be read by its title, seconded by Ald. Holbrook. Motion carried. The Deputy City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending The 2020-2021 Fiscal Year Budget. (Increase the Police Grant Fund $83,617)

Ald. Rein moved the ordinance be read by its title, seconded by Ald. Sassen. Motion carried. The Deputy City Clerk read the ordinance by its title.

REPORT OF FINANCE COMMITTEE

Jack Holtschlag Kyle Moore

Mike Rein

Finance Committee

Ald. Rein, seconded by Ald. Holtschlag, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.

INFRASTRUCTURE UPDATE

Jeff Conte, Director of Engineering and Utilities, gave a brief update on the ongoing infrastructure throughout the city. He also had a handout for the City Council.

MOTION

Ald. Bauer moved to allow the closure of 6th Street between Chestnut St. and Cherry St. on September 12th and 13th, during the day, for the construction of a house. Barricades are needed and will be removed in the evenings. Motion carried.

The City Council adjourned at 7:43 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showdocument?id=5157