Quincy Reporter

City of Quincy City Council met May 18.

Here is the minutes provided by the council.

Due to COVID-19, President Donald Trump declared a national emergency on March 13, 2020, and Governor Pritzker issued an Executive Order on March 20, 2020.

Mayor Kyle A. Moore announced that all City buildings will be closed to the public on March 17, 2020.

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were physically and virtually present:

Ald. McKiernan, Entrup, Bergman, Bauer, Finney, Reis, Holtschlag. 7.

Virtual: Ald. Ernst, Farha, Sassen, Mast, Awerkamp, Uzelac. 6.

Absent: Ald. Rein. 1.

Ald. Finney moved Alderman Rein be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held May 11, 2020, be approved, as printed, on a motion of Ald. Holtschlag. Motion carried.

Legal Counsel: Assistant Corporation Counsel Bruce Alford

The City Clerk presented and read the following:

REPORTS OF THE TRAFFIC COMMISSION

Recommending a 4-way stop at the intersection of 20th & Maple Streets be denied.

Ald. Bauer moved the report be received and concurred in. Motion carried.

Recommending parking be removed from the south side of Maine Street beginning at the centerline of South 7th St. and extending west a distance of 105 ft. and north side of Maine St., beginning at the centerline of South 7th St. and extending east a distance of 90 ft.

Ald. Bauer moved the report be received and concurred in and an ordinance drafted. Motion carried.

ANNUAL REPORTS

The annual reports of the Quincy Transit Lines and the Planning & Development Department for the fiscal year ending April 30, 2020, was ordered received and filed on a motion of Ald. Reis. Motion carried.

SALES TAX REPORT

The report of the Illinois Department of Revenue showing sales tax collected for the month of February, 2020, in the amount of $1,109,594.34 was ordered received and filed on a motion of Ald. Farha. Motion carried.

HOME RULE SALES TAX REPORT

The report of the city’s 1-1/2% home rule sales tax collected for the month of February, 2020, in the amount of $673,837.32 was ordered received and filed on a motion of Ald. Farha. Motion carried.

MAYOR’S APPOINTMENT

By Mayor Kyle A. Moore making the reappointment of Ronald Dreyer to the Quincy Police Pension Fund Board of Trustees.

Ald. Finney moved the appointment be confirmed. Motion carried.

PROCLAMATION

By Kyle A. Moore proclaiming Senior Recognition for all graduating students of the Class of 2020.

Ald. Holtschlag moved the proclamation be received and filed. Motion carried.

(Ald. Rein joined us by virtual attendance at 7:08)

COUNCIL RESOLUTION DSBS-2020-05-18-#1 AUTHORIZING SUBMISSION AND SUPPORT FOR SLEEP TIGHT, INC. DOWNSTATE SMALL BUSINESS STABILIZATION

GRANT APPLICATION

WHEREAS, the City of Quincy is applying to the State of Illinois for a Community Development Block Grant Program grant, and

WHEREAS, a public hearing on the application was held on Monday, May 18 at 1:30 pm in Quincy City Hall, and

WHEREAS, it is necessary that an application be made, and agreements entered with the State of Illinois.

NOW, THEREFORE, BE IT RESOLVED as follows:

1) that the City of Quincy apply for a grant under the terms and conditions of the State of Illinois and shall enter in to and agree to the understandings and assurances contained in said application.

2) that the Mayor and City Clerk on behalf of the City Council execute such documents and all other documents necessary for the carrying out of said application.

3) that the Mayor and City Clerk are authorized to provide such additional information as may be required to accomplish the obtaining of such grant.

This Resolution shall be in full force and effect from and after its passage, as provided by law.

PASSED and APPROVED this 19th day of May, 2020.

SIGNED: Kyle Moore, Mayor

ATTEST: Jenny Hayden, City Clerk

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of implementing innovative solutions to create efficiencies for all city departments; and,

WHEREAS, Smartsheet is a cloud based collaboration solution that allows departments to track tasks, documents, projects and work flows; and,

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Director of Information Technology recommends to the Mayor and City Council that the normal bidding requirements be waived and the quote from Smartsheet Inc., in the amount of $11,960.00 be accepted for the annual software services agreement.

Jim Murphy

Director of Information Technology

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of maintaining the AS/400 computer system for use by all city departments; and,

WHEREAS, the financial and utility billing systems are maintained by Superion for the City of Quincy and the Quincy Public Library; and,

WHEREAS, Superion LLC, formally SunGard Public Sector, will provide software support services, yearly programming upgrades and make any changes mandated by state or federal regulations; and,

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Director of Information Technology recommends to the Mayor and City Council that the normal bidding requirements be waived and the quote from Superion, LLC, in the amount of $72,230.00 be accepted for the annual software services agreement.

Jim Murphy

Director of Information Technology

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, a Voluntary Employees’ Beneficiary Association (VEBA) plan is a tax exempt trust used by members and eligible dependants to pay for eligible medical expenses; and

WHEREAS, in the PBPA Union contracts, which cover the period May 1st, 2018, through April 30th, 2021, the City of Quincy agreed to establish a VEBA plan for members of those unions; and

WHEREAS, the VEBA plan documents have been reviewed by corporation counsel and presented to the Police Aldermanic Committee, who approved for the issue to move forward; and

WHEREAS, the officers will be given a one-time irrevocable opportunity to opt out of the plan; and

WHEREAS, the officers who do not elect to opt out of the VEBA plan will pay 1.5% of their gross pay per year to the plan, pre-tax, via a direct deposit made by the City into the employee’s individual account; and

WHEREAS, the officers will make all contributions with no match from the City; and

WHEREAS, the only cost incurred by the City of Quincy is the cost to set up and establish the plan, not to exceed $350.00; and

WHEREAS, the plan participants shall pay any additional fees and all administrative fees; now

THEREFORE BE IT RESOLVED, the Chief of Police and the Police Aldermanic Committee recommend to the City Council that a VEBA plan be established for sworn members of the Quincy Police Department for the cost of $350.00.

Robert Copley

Chief of Police

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

Quincy Transit Lines Director and the Comptroller recommending approval of a short-term loan of up to $750,000, as needed, from the Cash Reserve Fund to the Quincy Transit Lines to pay operating expenses.

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Finney.

Ald. Uzelac made a substitute motion to table this resolution for one week, seconded by Ald. Farha. Motion carried.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part of Section 162.002 Of The Municipal Code Of The City Of Quincy Of 2015. (R2 to C1B at 1501 Broadway, 1503 Broadway and 1507 Broadway.) was tabled for one week on a motion of Ald. Farha.

Ald. Sassen moved the ordinance be read by its title, seconded by Ald. Farha. Motion carried.

The City Clerk read the ordinance by its title.

REPORT OF FINANCE COMMITTEE

Jack Holtschlag

Kyle Moore

Richie Reis

Finance Committee

Ald. Reis seconded by Ald. Holtschlag, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.

PRESENTATION: REVENUE UPDATE FOR FYE 2021

A power point presentation was given by City Comptroller Sheri Ray.

MOTION

Ald. Bauer referred to the Police Department the speeding on 22nd, Locust to Chestnut. Motion carried.

The City Council adjourned at 7:49 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showdocument?id=2896