Quincy Reporter

John Wood Community College Board of Trustees met March 18.

Here is the minutes provided by the board:

1.Call to Order/Appointment of Assistant Secretary

The 03.18.20 Board of Trustees meeting was called to order at the Workforce Development Center, room 112, at 4220 Koch’s Lane, Quincy, IL 62305 at 7:00 p.m. by Mr. Larry Fischer, Board Chair. Mr. Fischer appointed Ms. Benz assistant secretary.

2.Roll Call

Ms. Benz called roll: This was the 1st meeting for Zoom due to the coronavirus.

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver			X via zoom
Mr. Gay			x
Mr. Hess			X via zoom
Ms. Ary			x
Mr. Rhea			x
Dr. Greenwell			x
Mr. Sprague			x
Mr. Fischer			x
Voice Vote

Attendees: Mr. Michael Elbe, Mr. Josh Welker – via Zoom, Dr. Laurel Klinkenberg – via Zoom, Ms. Leah Benz, Mr. James Rapp, Mr. Steve Eighner, Ms. Tracy Hagman – via Zoom, Ms. Tracy Orne – via Zoom, Mr. Josh Brueck and Mr. Ian Brueck.

3. Pledge of Allegiance; Mission Statement – President Elbe shared the JWCC Mission statement.

4. Introductions - Mr. Ian Brueck, son of Mr. Josh Brueck, was acknowledged. Mr. Ian Brueck is working towards the rank of Eagle Scout and was learning about open meetings.

5. Special Report - No special report was present. The Board did do their required Board training prior to the meeting which was presented by Mr. David Penn, a legal counsel.

6.Consideration of Items from the Floor None

7. Public and/or Employee Comment - None

8. President and Committee Reports

8.1ICCTA/West Central Region Report - Mr. Andy Sprague, ICCTA representative, Dr. Randy Greenwell, alternate. The joint ICCTA meeting scheduled at Heartland Community College was held. A ICCTA report from that meeting was including in the table folder.

Due to the coronavirus the West Central Trustee meeting at Spoon River College on March 16 was cancelled.

The Board retreat (at this time) is still scheduled for May 6. ICCTA director, Jim Reed and Latoyna Brock, Chamber of Commerce director are scheduled to attend and speak.

8.2Board Executive Committee Report - Mr. Larry Fischer, Mr. James Gay, Ms. Diane Ary. The Executive Committee met on Monday, March 16, 2020 at 1:30 p.m. with Ms. Diane Ary, Mr. James Gay, and Mr. Larry Fischer trustees, Mr. Michael Elbe president, and Ms. Leah Benz, note taker.

March Board agenda items were discussed. Those items included adoption of the college catalog and student handbook, award a bid to provide solar panels and installation of landscaping option, two grants, and a new certificate in Industrial Technology.

The committee also heard an update from president’s council on the coronavirus, president’s evaluation and timeline, organizational standing committee structure from two to six, the revised compensation plan and alternative work week. Ms. Ary noted the importance of including comments to the president’s evaluation. It was also noted to include a student on the accessibility standing committee.

Discussion was held on a capital campaign, bonding, as it would relate to a capital project.

The Orr Corporation project is moving forward. A slight delay due to the coronavirus prohibits the committee to make some funding presentation requests.

A bid was received to purchase the Kinscherff Center. The Board noted to discuss in closed session.

The Executive committee worked on the Board retreat agenda. An updated copy was placed in the table folder.

8.3Board Curriculum Committee Report - Mr. Don Hess, Dr. Randy Greenwell. The Curriculum Committee reviewed the material via e-mail due to the coronavirus. A recommendation to the Board was to move forward with the new certificate. The robotics is a great feature.

8.4Board Finance and Audit Committee Report - Mr. Andy Sprague, Mr. Bob Rhea - The Finance and Audit Committee met on Wednesday, March 18, 2020 via e-mail due to the coronavirus order. Recipients were Mr. Andrew Sprague, trustee, Ms. Susan Fifer, director of Fiscal Services, Mr. Josh Welker, Dean of Institutional Effectiveness and Business Services, Mr. Bob Rhea, President Mike Elbe, and Ms. Jenny Venvertloh, note taker.

Bills for payment and travel requests were reviewed and recommended for approval. The trend of higher insurance claims have continued through the month of February. A total of $308k has been paid in claims and administration fees. Due to the coronavirus travel has been suspended.

Financials and investments were reviewed and recommended for approval. On the balance sheet cash increased and receivables decreased. Fund balance increased by $28k to $10,369,009. Income sheet showed that state revenue is on schedule. Tuition and fee collected increased but there might be a change due to the coronavirus. The overall collected was 96.22% of the budgeted revenues and 61.56% of budgeted expenses. At this time the year -end is anticipated to end strong. Investments showed that First Bankers Trust lowered interest rate from.07% from 1.0%. Three new Certificate of Deposits were purchased.

The committee discussed solar panel arrays.

8.5Student Trustee Report - Ms. Macyn Seaver - The SGA events for homecoming were successful. From this meeting forward all events have been postponed or cancelled due to the coronavirus.

Students are trying to figure out the transition from face - to - face instruction compared to on-line.

8.6Administration Report - Mr. Elbe - President Elbe shared that on Thursday, March 12, after president’s council he sent out an initial e-mail outlying the plans due to the coronavirus. This continues to be a fast moving target of communication and changes. Dr. Klinkenberg met with department chairs to transition to all on-line deliver until after the Easter break and possible till the end of the term. Lab sciences are also moving on-line. Faculty have rallied each other in time of crisis and there has been great team work. Coronavirus, according to our contacts, has not peaked. Administration is trying to address this without panic but at the same time know it is real. Two communication notices have been worked on this past week. One for college open with on-line classes and one with college closed with on-line classes. The goal is to have a safe environment and allow student completion through the end of this semester. If there was a state or federal mandate we want to be prepared on how we would operate the college in a remotely and virtual atmosphere.

9.Consent Agenda

Consent business

9.1Request approval of 02.19.20 regular minutes

9.2 Request approval of bills for payment for February payment Finance and Audit Committee

9.3Request approval of monthly financial statements for February Finance & Audit Committee

9.4Request approval of trustee and employee travel expenditures for February Finance & Audit Committee

MOTION: Request approval of the consent agenda items

Moved by: Dr. Greenwell

Seconded by: Ms. Ary

Discussion:

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via zoom)
Mr. Gay	x
Mr. Hess	x (via zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

10. Grant Items

Both grants were moved in one motion.

Moved by: Dr. Greenwell

Seconded by: Mr. Sprague

10.1 MOTION: Request authorization to accept grant funds Illinois Department on Aging for IODA-RSVP allocation in the amount of $50,992

Discussion: This is an allocation grant that Illinois Department on Aging award based on volunteer hours and past performance.

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via Zoom)
Mr. Gay	x
Mr. Hess	x (via  Zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

10.2 MOTION: Request authorization to submit a grant application to the Illinois Board of Education for a Grant of Agriculture Science Teachers RE: Amount: $15,000 – 30,000

Discussion: This is an allocation grant that Illinois Department on Aging award based on volunteer hours and past performance.

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via Zoom)
Mr. Gay	x
Mr. Hess	X (via Zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

11.Personnel Items

11.1MOTION: Authorize to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented

Moved by: Mr. Rhea

Seconded by: Mr. Gay

Discussion:

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via Zoom)
Mr. Gay	x
Mr. Hess	X (via Zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

12.Business

12.1MOTION: Request adoption of the 2020-2021 college catalog and student handbook.

Moved by: Dr. Greenwell

Seconded by: Mr. Rhea

Discussion: The 2020-2021 JWCC catalog and student handbook serves as the primary informational document for prospective students. Because some court cases have ruled that a college catalog is a legally binding document, it is recommend that the Board adopt the JWCC catalog and student handbook.

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via Zoom)
Mr. Gay	x
Mr. Hess	X (via Zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

12.2MOTION: Request authorization to accept and award the bid and to provide solar panel arrays and installation and landscaping option in the amount of $299,863.71 to Landmark Irrigation Inc. DBA Landmark Solar

Moved by: Mr. Rhea

Seconded by: Ms. Ary

Discussion: JWCC solicited bids from qualified vendors to provide solar panel arrays along with installation to be purchased with grant dollars. It was advertised in the Quincy-Herald Whig and on the JWCC website. One bid was received.

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via Zoom)
Mr. Gay	x
Mr. Hess	X (via Zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

13. Discussion Item

Calendar of Events

14.Notices and Communications

•Information on the basketball accomplishments for girls and boys were included in the table folder.

15. Other Items

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via Zoom)
Mr. Gay	x
Mr. Hess	X (via Zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

16.Closed Session

16.1 A closed session will be necessary to consider the appointment, employment, discipline, performance or dismissal of specific employees of the public and the setting price for the sale or lease of property owned by the public body and security procedures, school building safety and security and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property.

Moved by: Mr. Rhea

Seconded by: Dr. Greenwell

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via Zoom)
Mr. Gay	x
Mr. Hess	X (via Zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

17. Public Session

17.1 Return to public session

Moved by: Dr. Greenwell

Seconded by: Mr. Hess

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via Zoom)
Mr. Gay	x
Mr. Hess	X (via Zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

18.Adjournment

18.1MOTION: Adjourn the March 18, 2020 Board of Trustees regular meeting

Moved by: Dr. Greenwell

Seconded by: Mr. Gay

NAME	AYE	NAY	PRESENT	ABSENT
Ms. Seaver	x (via Zoom)
Mr. Gay	x
Mr. Hess	X (via Zoom)
Ms. Ary	x
Mr. Rhea	x
Dr. Greenwell	x
Mr. Sprague	x
Mr. Fischer	x
Voice Vote

18.Approval:

Approved the 15th day of April 2020, at a meeting of the Board of Trustees of Community College District No. 539, meeting in the Board Room, Student/Administrative Center in the city of Quincy, Illinois 62305 at which ________voting members were present, constituting a quorum by a vote of ___ayes and ________nays.

https://www.jwcc.edu/board-of-trustees/agendas-minutes/board/