Quincy Reporter

City of Quincy City Council met Jan. 13.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were present:

Ald. McKiernan, Entrup, Bergman, Bauer, Finney, Ernst, Mast, Reis, Awerkamp, Uzelac, Holtschlag. 11.

Absent: Ald. Farha, Sassen, Rein. 3.

Ald. Ernst moved the absent Aldermen be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held January 6, 2020, and the Town Business minutes of December 9, 2019, were approved as printed on a motion of Ald. Uzelac and Ald. Finney respectfully. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

Ald. Uzelac moved the City Council sit as a Town Board. Motion carried.

TOWN BUSINESS

The City Clerk and Ex-Officio Town Clerk presented and read the following:

Registered Requests to Speak

No one registered to speak.

Report Of The Quincy Township Supervisor For General Assistance

For The Month Of December, 2019.

DISBURSEMENTS

Relief Orders were issued to 14 cases containing 17 individuals at an average grant per case of $317.36 $ 4,443.01

CASH ACCOUNT

Balance December 1, 2019

GA Checking $ 2,013.19

GA Money Market 154,981.19

County Tax Distribution 540.50

Interest 97.82

Total $ 157,632.70

Obligations paid during the month $ (6,793.01)

Balance December 31, 2019 $ 150,839.69

Cindy Brink

Supervisor of Quincy Township

We the undersigned auditing committee to which were referred the above bills respectfully report it has examined same and recommend their payment.

Dave Bauer

Jeff Bergman

Ben Uzelac

Ald. Bauer, seconded by Ald. Bergman, moved the report be received and vouchers be issued for the payment of disbursements and administrative bills for the various amounts, and on the roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

Report of the Town of Quincy Auditing Committee

Bill Payments for All Vendors

January 2020

Vendor 

Adams 384.02

Alarm Systems 47.50

Ameren Illinois 392.48

City of Quincy Self Insurance 42.63

Digital Copy Systems 26.85

Fred Spittler 300.00

Illinois School Supply 18.01

Marco 25.00

O’Donnells 53.00

US Postmaster - Stamps 275.00

Total $1,564.49

Committee:

Dave Bauer

Jeff Bergman

Ben Uzelac

Ald. Bauer, seconded by Ald. Bergman, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

The meeting resumed its sitting as a City Council on motion of Ald. Ernst.

PETITIONS

By the Quincy Exchange Club requesting permission to hold the 30th Annual Gus Macker 3 on 3 Basketball Tournament on May 23rd and 24th in the uptown Quincy area and closing the following streets from 5:00 p.m. Friday, May 22nd to 8:00 p.m. Sunday, May 24th; 5th Street, York to Hampshire; Jersey, Maine, Hampshire, 4th to 6th. “No Parking” signs will be posted on the above closed streets. They asked the police department be given authority to tow vehicles parked in the restricted areas from 6:00 a.m. May 23rd throughout the tournament, was tabled for one week by Ald. Uzelac.

Ald. Uzelac moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By the following organizations requesting permission to conduct a raffle and have the bond requirement waived:

Quincy Symphony Orchestra from now until 4/24/2020, Adams County Farm Bureau Foundation from 1/15/20 to 4/1/20.

The City Clerk recommends approval of the permits.

Ald. Holtschlag moved the prayer of the petition be granted. Motion carried.

By Steve Schutte requesting consideration for a subdivision of property in the Northwest Quarter of Section 13,

Township 2 South, Range 9 West to be known as South Park View (2208 South 12th Street) under the “small tracts” provision of the subdivision ordinance, presently zoned R1A.

Ald. Reis moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

By Five Alarm Fireworks Co. requesting permission to hold a fireworks display on February 8th at the Oakley-Lindsey

Center at the Hairball concert. The Quincy Fire Department has given their approval.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is a home rule unit of local government pursuant to the provisions of Section 6, Article

VII (Local Government) of the Constitution of the State of Illinois, and,

WHEREAS, pursuant to such authority, on September 18, 2017, the City adopted Ordinance 9315, which re-affirmed and re-adopted the City’s Home Rule Purchase Tax rate of one and a half percent (1.5%) which was set forth by Ordinance 9058 on September 13, 2005; and,

WHEREAS, Section 2 of Ordinance 9315 requires said rates to be reviewed and if decided by appropriate City Council action, revised annually beginning in January of 2018, and every subsequent January of every year prior to budget review process; and,

WHEREAS, the City Council has reviewed the Home Rule Purchase Tax rate according to the Ordinance 9315 and desires to make no change to the Home Rule Purchase Tax rate;

NOW, THEREFORE BE IT RESOLVED, the Mayor and City Council have affirmed the review of the current Home

Rule Purchase Tax rate and will maintain the city’s current Home Rule Purchase Tax rate of one and a half percent (1.5%).

Sheri Ray

City Comptroller

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is a home rule unit of local government pursuant to the provisions of Section 6, Article VII (Local Government) of the Constitution of the State of Illinois, and,

WHEREAS, pursuant to such authority, on September 18, 2017, the City adopted Ordinance 9314, which re-affirmed and re-adopted the City’s Hotel Tax rate of eight percent (8%) which was set forth by Ordinance 8849 on October 25, 1999; and,

WHEREAS, Section 2 of Ordinance 9314 requires said rates to be reviewed and if decided by appropriate City Council action, revised annually beginning in January of 2018, and every subsequent January of every year prior to budget review process; and,

WHEREAS, the City Council has reviewed the Hotel Tax rate according to the Ordinance 9314 and desires to make no change to the Hotel Tax rate;

NOW, THEREFORE BE IT RESOLVED, the Mayor and City Council have affirmed the review of the current Hotel Tax rate and will maintain the current Hotel Tax rate of eight percent (8%).

Sheri Ray

City Comptroller

Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

RESOLUTION

Resolution Authorizing Agreement For Payment In Lieu Of Taxes For Quincy Housing Authority And Quincy Ball LLC.

Ald. Uzelac moved to table for one week, seconded by Ald. Holtschlag. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy has union contracts with various departments that require the city to provide uniforms for employees; and

WHEREAS, the City of Quincy also requires linen service for shop rags, mops, and floor mats at various locations; and

WHEREAS, the City of Quincy did advertise for sealed competitive bids for the linen and uniform rental service; and

WHEREAS the following sealed competitive bid was received:

Aramark Uniform Services

Quincy, Illinois $ 13,985.00

WHEREAS, this bid has been reviewed by the Purchasing Agent and the bid has been found to be acceptable; now

THEREFORE BE IT RESOLVED, the Purchasing Agent recommends to the Mayor and City Council that the bid of Aramark Uniform Services be accepted for a two-year contract beginning February 1, 2020, and ending January 31, 2022; for an annual cost of $13,985.00.

Mary-Ann Ervin

Purchasing Agent

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy, Purchasing Department did advertise for sealed competitive bids for office supplies for all City offices; and

WHEREAS, the bid request called for pricing for our core item list and a percentage off of catalog prices; with no exceptions; and

WHEREAS, the following sealed bid was received for 38 items: Office Essentials $11,663.74 Offering 36% off Catalog pricing

WHEREAS, the Purchasing Agent and the Finance Committee have reviewed the bid received and found the bid from Office Essentials to be satisfactory; now

THEREFORE BE IT RESOLVED, the Purchasing Agent recommends to the Mayor and City Council that the bid of Office Essentials of St Louis, MO, in the amount of $11,663.74 with 36% off catalog pricing be accepted for a one-year contract period of February 1, 2020, through January 31, 2021.

Mary-Ann Ervin

Purchasing Agent

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering requires the services of an engineering firm to assist with the design for phase two of the Waste Water Treatment Plant Improvement Project that will include the replacement of primary clarification equipment, replacement of anaerobic digestion equipment, and upgrades to the digestion process; and,

WHEREAS, the engineering firm of Crawford, Murphy and Tilly of Springfield, Illinois, is qualified and has the resources required to provide design engineering services related to this project in a timely manner; and,

WHEREAS, the Department of Utilities and Engineering has received a proposal from Crawford, Murphy and Tilly in the amount of $500,000.00 for costs associated with these services; and,

WHEREAS, funds for this professional service will be available in the 2020/2021 Sewer Fund fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the proposal for engineering design services from Crawford, Murphy and Tilly of Springfield, Illinois, in the amount of $500,000.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call the following vote resulted: Yeas: Ald. Bauer, Finney, Ernst, Mast, Reis, Awerkamp, Uzelac, McKiernan, Entrup, Bergman. 10. Abstain: Ald. Holtschlag. 1. Absent: Ald. Farha, Sassen, Rein. 3. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy carries comprehensive insurance on all property and equipment associated with the Department of Utilities including the Waste Water Treatment Plant and Water Treatment Plant; and,

WHEREAS, the Department of Utilities has received notification from its insurance broker, Willis Towers Watson Midwest, Incorporated, that the 2020 annual premium for the All-Risk Property Insurance Policy will be $207,582.00; and,

WHEREAS, the terms of this policy require a twenty-five percent (25%) down payment of $51,895.50 and nine (9) equal payments of $17,298.50; and,

WHEREAS, the Director of Utilities and Engineering has reviewed the terms and financial summary for the policy and finds them to be acceptable; and,

WHEREAS, funds for a portion of this expenditure are available in the current Water Fund and Sewer Fund fiscal year budget with the remainder being budgeted for the 2020/2021 fiscal year; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that payment to Willis Towers Watson Midwest, Incorporated, for a down payment of $51,895.50 and nine monthly payments of $17,298.50 (totaling $207,582.00) be approved for payment upon receipt of the invoices.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requires annual maintenance and calibration of on-line analyzers, monitoring equipment and instruments used at the Water Treatment plant for the treatment and testing of the City’s drinking water supply; and,

WHEREAS, the Department of Utilities has received a proposal from the manufacturer of the analytical equipment for preventative maintenance and calibration of this equipment; and,

WHEREAS, the Director of Utilities and Engineering has reviewed this proposal and finds it to be acceptable; and,

WHEREAS, funds for this service are available in the 2019/2020 Water Fund fiscal year budget; now,

THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and Utilities Committee recommend to the Mayor and Quincy City Council that the proposal for annual maintenance and calibration of water treatment equipment from Hach Company of Chicago, Illinois in the amount of $16,111.27 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending the 2019-2020 Fiscal Year Budget. (Increased Revenue through a State Grant in the amount of $48,000 to be used for documented expenses related to a complete census count and reach “Hard to Count” populations.)

Ald. Holtschlag moved the ordinance be read by its title, seconded by Ald. Entrup. Motion carried.

The City Clerk read the ordinance by its title.

REPORT OF FINANCE COMMITTEE

Richie Reis

Finance Committee

Ald. Reis, seconded by Ald. Awerkamp, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

MOTIONS

Ald. Bauer referred to the Street Lights/Right-Of-Way Committee the street light out at 24th & College going west with first two lights out on north side of College. Motion carried.

Ald. Bauer referred to the Street Lights/Right-Of-Way Committee the street light at 18th and Chestnut going east is broken but works and the second street light is out on the south side. Motion carried.

Ald. Ernst moved the City Council adjourn and sit in Executive Session on Open Meetings Act 5 ILCS 120/2 (c) (2) Collective Bargaining Negotiations (which had been tabled for one week by Ald. Farha) seconded by Ald. Uzelac, and on a roll call each of the 11 Aldermen voted yea, with 3 absent. Motion carried.

CITY COUNCIL RECONVENED

After sitting in Executive Session on Open Meetings Act 5 ILCS 120/2 (c) (2) Collective Bargaining Negotiations, Ald. Ernst moved the City Council reconvene and sit in regular session at 8:03 p.m. Motion carried.

The City Council adjourned at 8:04 p.m. on a motion of Ald. Ernst. Motion carried

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