Quincy Reporter

City of Quincy City Council met Dec. 23.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding. The following members were present: Ald. McKiernan, Entrup, Bauer, Finney, Ernst, Farha, Sassen, Rein, Mast, Reis, Awerkamp, Uzelac, Holtschlag. 13. Absent: Ald. Bergman. 1. Ald. Ernst moved Alderman Bergman be excused from this meeting. Motion carried. The minutes of the regular meeting of the City Council held December 16, 2019, were approved as printed on a motion of Ald. Ernst. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The City Clerk presented and read the following:

REPORTS OF QUINCY PLAN COMMISSION Recommending approval of a special permit for a planned development to allow 13 apartments and four event spaces at 2040 Cherry St. (former Dewey School property).

Ald. Bauer moved the report be received and concurred in and an ordinance drafted. Motion carried. Recommending approval of a subdivision to be known as Quincy Mall Subdivision Phase 5 under the “small tracts” provision of the subdivision ordinance to create a new Lot 7.

Ald. Ernst moved the report be received and concurred in. Motion carried. Recommending approval of a zoning change from R1C (Single-Family Residential) to R3 (Multi-Family Residential) to develop apartments on property located at 2435 Maine (former Madison School property).

Ald. Sassen moved the report be received and concurred in and an ordinance drafted. Motion carried. Recommending approval of a special permit for a planned development to allow offices and living units, and also a parking lot on the south side of the building, on property located at 2001 Jefferson.

Ald. Farha moved the report be received and concurred in and an ordinance drafted. Motion carried. Recommending approval of the alley vacation located in the city block bounded by South 20th, South 21st, Washington and Jefferson.

Ald. Farha moved the report be received and concurred in and an ordinance drafted. Motion carried.

APPOINTMENT OF QUINCY AUXILIARY OFFICERS 

By Chief Robert Copley requesting the following individuals be approved for appointment as Quincy Auxiliary Police: Matthew J. Harmon and Joshua Slater.

Ald. Sassen moved the appointments be approved. Motion carried.

RESOLUTION

WHEREAS, the City has established fund types and Capital Project Funds are created to account for financial resources to be used for the acquisition or construction of major capital facilities and infrastructure, except for the projects financed by legally restricted special revenue funds and proprietary fund types; and,

WHEREAS, the City has several funds stated below that were initially established as Capital Project Fund types but no longer have significant revenue streams or no longer fit the requirement as a capital projects fund type:

Fund 303 Arts Corridor Fund, 

Fund 306 Sanitation Connection Fee Fund 

Fund 394 Sewer Equipment Replacement Fund; and, 

WHEREAS, Fund 303 Arts Corridor Fund was established in June 1998 for the receipt of a $50,000 Rotary Challenge Grant for Arts Corridor improvements; however, no other significant revenues have been receipted and any future expendi- tures will not likely be for the purpose of capital expenditure meeting the criteria of the city’s capital asset policy; however, the city now has an Arts Commission Fund #224 that can receipt and disburse these funds, and;

WHEREAS, Fund 306 Sanitation Connection Fee Fund was established prior to the 1960s to hold all sewer connection fees for permits for premises not within the corporate boundaries of the City of Quincy and to be used for future expansion of city sewer infrastructure; however, sewer connection revenues and expenses can and should be receipted and disbursed in the existing Enterprise fund, the Sewer Fund #502; and,

WHEREAS, Fund 394 Sewer Equipment Replacement Fund was established to hold transfers from the Sewer Fund #502 as a capital equipment replacement fund; however, the sewer fund no longer makes transfers to this fund and sewer equipment replacements can and should be disbursed in the existing Enterprise fund, the Sewer Fund #502; and,

THEREFORE BE IT RESOLVED, the Mayor and City Council hereby authorize the Comptroller to close out the funds and transfer approximate fund balances as follows:

Arts Corridor Fund #303, $12,000 to Arts Commission Fund #224; 

Sanitation Connection Fee Fund #306, $357,000 to Sewer Fund #502; 

Sewer Equipment Replacement Fund #394, $105,000 to Sewer Fund #502. 

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Central Services Department is in need of replacing a 1992 Aerial Boom Truck; and 

WHEREAS, the Central Services Department Forestry Division uses this truck daily in the trimming of trees, and the removal of dead and dying trees; and

WHEREAS, the City of Quincy did seek bids for the purchase of an aerial boom truck; and

WHEREAS, the following bids were received: 

Midwest Freightliner $188,637 

Palmyra, Missouri 

Altec Industries $187,650 

Creedmoor, North Carolina

WHEREAS, the bid of $188,637 from Midwest Freightliner meets the required specifications; and 

WHEREAS, funding for the aerial boom truck has been included in the current Fiscal Year 2020 Central Services Operating Budget; now

THEREFORE BE IT RESOLVED, the Central Services Director and the Central Services Committee recommend to the Mayor and City Council the purchase of an aerial boom truck from Midwest Freightliner of Palmyra, Missouri, in the amount of $188,637 be accepted.

Kevin McClean 

Central Services 

Director Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Finney, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is eligible to receive census funding from the Illinois Department of Human Services (IDHS) to increase 2020 Census participation; and

WHEREAS, the estimated amount of IDHS funding is $30,000; and

WHEREAS, the City of Quincy has a Census Complete Count Committee; and

WHEREAS, the City of Quincy has received a Secretary of State Census grant to develop a 2020 Census media campaign; and

WHEREAS, the Quincy Complete Count Committee is developing a 2020 Census media campaign to make the public aware of the 2020 Census and the importance of responding to the Census; and

WHEREAS, the IDHS Census participation funding can be used to supplement the Quincy Complete Count Committee’s media campaign program currently being developed; and

NOW THEREFORE, BE IT RESOLVED that 

1. The IDHS census participation grant be used to increase 2020 Census participation and to support the Quincy Complete Count Committee’s census media program; and

2. The Mayor and City Clerk be authorized to execute the grant agreement and all other documents necessary for carrying out said grant; and

3. The Mayor and City Clerk are authorized to provide such additional information as may be required to accomplish the obtaining of such grant.

This Resolution shall be in full force and effect from and after its passage, as provided by law.

PASSED and APPROVED this 26th day of December, 2019. 

SIGNED: Kyle Moore, 

Mayor ATTEST: Jenny Hayden, City Clerk 

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Illinois Department of Transportation (IDOT) proposes the improvement of Illinois Highway 57 (3rd Street/Gardner Expressway) from the intersection of Maine Street to the south of Marblehead; and,

WHEREAS, the proposed improvements will include road resurfacing, traffic signal upgrades and intersection side- walk ramp ADA requirements; and,

WHEREAS, the Illinois Department of Transportation requires that the City enter into a joint agreement stating the City of Quincy will be responsible for a portion of the cost for the resurfacing of the parking lanes between Maine and Jersey Streets and improvements to the traffic signals at the intersection of Jefferson Street and Highway 57; and,

WHEREAS, the State proposes to utilize State and Local funds for the proposed improvements to Illinois Highway 57; and,

WHEREAS, the City’s share of the proposed improvement is estimated not to exceed $20,000.00 which is to be funded from the Motor Fuel Tax Fund; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering recommends to the Quincy City Council that the City of Quincy enter into a joint agreement with the Illinois Department of Transportation for the proposed improvements to Illinois Highway 57 and that the Mayor be authorized to sign the necessary documents on the City’s behalf.

This Resolution shall be in full force and effect from and after its passage, as provided by law. 

PASSED and APPROVED this 26th day of December, 2019. 

SIGNED: Kyle Moore, Mayor 

ATTEST: Jenny Hayden, City Clerk 

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION BE IT RESOLVED, by the Council of the City of Quincy Illinois that the following described street(s)/road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract.

Name of Street(s)/

Road(s)          Length (miles)           Route           From                 To 

3rd Street/          2.6                         IL 57          York St.      South 8th St. 

Gardner Expressway

BE IT FURTHER RESOLVED, 

1. That the proposed improvement shall consist of City’s portion of the roadway and traffic signal improvements made by IDOT to IL 57 as part of Contract No. 72A91/Section D-96-519-07.

2. That there is hereby appropriated the sum of twenty thousand Dollars ($20,000.00) for the improvement of said section from the Local Public Agency’s allotment of Motor Fuel Tax Funds.

BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolu- tion to the district office of the Department of Transportation.

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the sworn personnel of the Quincy Police Department are required to carry firearms and be proficient in their use; and

WHEREAS, the Quincy Police Department conducts regular firearms training for all sworn personnel; and 

WHEREAS, since 2015 the Quincy Police Department has entered into an agreement with RKBA, LLC, to provide a firearms training facility; and

WHEREAS, the contract cost is $8,030.00 which includes individual memberships; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the normal bidding requirements be waived and the agreement be signed for the amount of $8,030.00.

Robert A. Copley 

Chief of Police 

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call the following vote resulted: Yeas: Ald. Entrup, Bauer, Finney, Ernst, Farha, Sassen, Rein, Mast, Awerkamp, Uzelac. 10. Nays: Ald. Holtschlag, McKiernan, Reis. 3. Absent: Ald. Bergman. 1. Motion carried.

ORDINANCE 

Adoption of an ordinance entitled: An Ordinance Amending The 2019-2020 Fiscal Year Budget (2019 B Street Project Funds, $19,001,995)

Ald. Holtschlag moved for the adoption of the ordinance, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea, with 1 absent.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE 

Adoption of an ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy of 2015. (Change R1C District to D5 District, 636 York.)

Ald. Uzelac moved for the adoption of the ordinance, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE 

Second presentation of an ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy of 2015. (Change R1C District to D5 District, 636 York.)

REPORT OF FINANCE COMMITTEE

Anthony E. Sassen

Jack Holtschlag

Richie Reis

Finance Committee

Ald. Farha, seconded by Ald. Rein, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

MOTION 

Ald. Bauer referred to the Street Lights/Right-Of-Way Committee the streetlight at 16th and Cherry on the south side that goes on and off. Motion carried.

The City Council adjourned at 7:19 p.m. on a motion of Ald. Ernst. Motion carried.

https://www.quincyil.gov/home/showdocument?id=2402