Quincy Reporter

City of Quincy City Council met Nov. 25.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were present:

Ald. McKiernan, Entrup, Bergman, Bauer, Finney, Ernst, Farha, Sassen, Rein, Mast, Reis, Awerkamp, Uzelac, Holtschlag. 14.

The minutes of the regular meeting of the City Council held November 18, 2019, were approved as printed on a motion of Ald. Ernst. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The City Clerk presented and read the following:

PETITIONS

By the Quincy Fire Department requesting the following lane closures on December 14th from 5:00 - 8:30 p.m. for the Fire Department’s Annual Christmas Open House and Fire Truck Rides: Vermont St. – South lane from 9th to 10th St, 10th St. – West lane from Vermont to Hampshire St., Hampshire St. – North lane from 10th to 9th St., and 9th St. – East lane from Hampshire to Vermont St.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

A revocable permit for encroachment of city right-of-way by the International Association of Machinists and Aerospace Workers requesting permission to picket and place warming tents and burn barrels on City right-of-way adjacent to 436 S. 6th beginning November 26th. Utilities and Engineering Director presents this request subject to six conditions.

Ald. Holtschlag moved the prayer of the petition be granted. Motion carried.

Ald. Bergman made a substitute motion to amend the revocable permit to remove the reference to the “burn barrel” and replace it with approved portable propane heaters, seconded by Ald. Entrup.

Ald. Entrup moved to adopt the amended petition, seconded by Ald. Holtschlag. Motion carried.

A revocable permit for encroachment of city right-of-way by Right to Life of Adams County requesting permission to hang a banner across 5th & Maine Street in conjunction with National Right to Life Week from January 14th through January 21st, 2020. Utilities and Engineering Director presents this request subject to the City is not responsible for damage to the banner.

Ald. Holtschlag moved the prayer of the petition be granted.

QUINCY FIREFIGHTERS’ PENSION FUND ACTUARIAL REPORT 4/30/2019 AS PREPARED BY LAUTERBACH & AMEN, LLP

QUINCY POLICE PENSION FUND ACTUARIAL REPORT 4/30/2019 AS PREPARED BY LAUTERBACH & AMEN, LLP

ILLINOIS DEPARTMENT OF INSURANCE PENSION ACTUARIAL VALUATION REPORT AS OF FISCAL YEAR END 2019 FOR FIRE DEPARTMENT

ILLINOIS DEPARTMENT OF INSURANCE PENSION ACTUARIAL VALUATION REPORT AS OF FISCAL YEAR END 2019 FOR POLICE DEPARTMENT

Ald. Farha moved the reports be received and filed. Motion carried.

REPORT OF FIREMEN’S PENSION FUND

REQUIRED REPORTING TO MUNICIPALITY BY THE QUINCY FIREFIGHTERS PENSION BOARD

Fiscal Year Ended April 30, 2019

1. Total Assets as of April 30, 2019

At Fair Market Value

Cash/Short Term Investments $ 501,466

US Treasuries & US Agencies $ 9,105,831

State and Local Obligations $ 3,256,053

Mutual Funds $ 3,231,519

Common Stock $ 18,504,705

Insurance Annuity Contracts $ 0

Receivables less Liabilities $ 55,550

Total Assets at Fair Market Value $ 34,686,382

Gains/Losses not yet recognized $ 0

Actuarial value of Assets, 4/30/2019 $ 34,490,864

2. Income

Estimated receipts during the next succeeding fiscal year from:

Participant Contributions deducted from payroll $ 404,964

Employer Contributions and all other sources $ 3,689,551

Total $ 4,094,515

3. Expenses

Estimated amount required during the next succeeding fiscal year to:

a) Pay all pensions and other obligations provided in this Article $ 4,094,515

b) Meet the annual requirements of the fund as provided in Sections

4-118

Levy - Tax Year 2018 $ 3,388,575

Levy – Tax Year 2019 $ 3,758,472

4. Investment Information

Fiscal Year Ended April 30, 2019

Actual Net Income/(Loss) received from investment of net assets $ 2,569,938

Assumed Investment Return 6.50%

Market Value of Assets Rate of Return

(ANI/Beginning Net Assets) 6.57%

Actuarial Asset Rate of Return 6.12%

Fiscal Year Ended April 30, 2018

Actual Net Income/(Loss) received from investment of net assets $ 3,271,553

Assumed Investment Return 6.50 %

Market Value of Assets Rate of Return (ANI/Beginning Net Assets) 10.09 %

Actuarial Asset Rate of Return 10.68 %

5. Participants

Total number of Active Employees that are financially contributing to the fund: 60

6. Benefit Disbursements

Payments to beneficiaries for fiscal year ended April 30, 2019

Annuitants Total Amount

(i) Annuitants in receipt of a regular retirement pension 55 $ 2,877,347

(ii) Recipients being paid a disability pension 15 $ 594,010

(iii) Survivors and children in receipt of benefits18 $ 474,577

(iv) Terminated Vested 0 $

Total Benefits $ 3,945,934

7. Funding Ratio as of May 1, 2019 41%

8. Unfunded Accrued Liability as of May 1, 2019 $ 47,520,482

The Unfunded Accrued Liability is the excess of the Accrued Liability over the value of the Firefighters’ Pension Fund assets.

The Accrued Liability represents the present value of projected future plan benefits that are to be provided.

9. Investment Policy

Illinois State Statutes restrict the types of investments that can be held by a fire pension fund. The Quincy Firefighters Pension Fund has adopted its own investment policy that takes into account the statutory restrictions and provides further guidance. Certification

We, the Trustees of the Quincy Firefighters Pension Board, Quincy, Illinois, do hereby certify that this document is a true and correct copy of “Required Reporting to Municipality By Pension Board” as outlined in 40 ILCS 5/4-134.

Witnessed this 18th day of November, 2019.

David H. Horman, President

Paul D. Mason, Secretary

David M. Harman, Trustee

Sheri L. Ray, Trustee

Linda K. Moore, Treasurer

Ald. Farha moved the report be received and filed. Motion carried.

REPORT OF POLICEMEN’S PENSION FUND

REQUIRED REPORTING TO MUNICIPALITY BY THE QUINCY POLICE PENSION BOARD

1. Total Assets as of April 30, 2019

At Fair Market Value

Cash/Short Term Investments $ 0

US Treasuries & US Agencies $ 6,569,309

State and Local Obligations $ 5,297,674

Mutual Funds $ 23,968,361

Common Stock $ 0

Insurance Annuity Contracts $ 0

Receivables less Liabilities $ 59,903

Total Assets at Fair Market Value $ 37,288,605

Gains/Losses not yet recognized $ 0

Actuarial value of Assets, 4/30/2019 $ 37,451,763

2. Income

Estimated receipts during the next succeeding fiscal year from:

Participant Contributions deducted from payroll $ 546,720

Employer Contributions and all other sources $ 3,513,108

Total $ 4,059,828

3. Expenses

Estimated amount required during the next succeeding fiscal year to:

a) Pay all pensions and other obligations provided in this Article $ 3,995,001

b) Meet the annual requirements of the fund as provided in Sections 3-125 and 3-127

Levy - Tax Year 2018 $ 2,981,821

Levy – Tax Year 2019 $ 3,347,931

4. Investment Information

Fiscal Year Ended April 30, 2019

Actual Net Income/(Loss) received from investment of net assets $ 1,809,580

Assumed Investment Return 6.50%

Market Value of Assets Rate of Return

(ANI/Beginning Net Assets) 3.61%

Actuarial Asset Rate of Return 3.21%

Fiscal Year Ended April 30, 2018

Actual Net Income/(Loss) received from investment of net assets $ 2,511,007

Assumed Investment Return 6.50 %

Market Value of Assets Rate of Return (ANI/Beginning Net Assets) 8.22 %

Actuarial Asset Rate of Return 3.96 %

5. Participants

Total number of Active Employees that are financially contributing to the fund: 75

6. Benefit Disbursements

Payments to beneficiaries for fiscal year ended April 30, 2019

Annuitants Present Value

(i) Annuitants in receipt of a regular retirement pension 56 $ 2,915,772

(ii) Recipients being paid a disability pension 7 $ 341,059

(iii) Survivors and children in receipt of benefits 15 $ 488,308

(iv) Terminated Vested 2 $ 87,722

Total Benefits $ 3,832,862

7. Funding Ratio as of May 1, 2019 47%

8. Unfunded Accrued Liability as of May 1, 2019 $42,578,186

he Unfunded Accrued Liability is the excess of the Accrued Liability over the value of the Police Pension Fund assets. The Accrued Liability represents the present value of projected future plan benefits that are to be provided.

9. Investment Policy

Illinois State Statutes restrict the types of investments that can be held by a police pension fund. The Quincy Police Pension Fund has adopted its own investment policy that takes into account the statutory restrictions and provides further guidance. Certification

We, the Trustees of the Quincy Police Pension Board, Quincy, Illinois, do hereby certify that this document is a true and correct copy of “Required Reporting to Municipality By Pension Board” as outlined in 40 ILCS 5/3-143.

Witnessed this 21st day of November, 2019.

Samuel L. Tedrow, President

Nathan R. Elbus, Vice President

Travis R. Wiemelt, Secretary

Marvin R. Hufford, Assistant Secretary

Ronald L. Dreyer, Trustee

Linda K. Moore, Treasurer

Ald. Farha moved the report be received and filed. Motion carried.

PROCLAMATION

By Mayor Kyle A. Moore proclaiming the week of November 25th to January 1st, 2020 as “Project Red Ribbon” Ald. Ernst moved the proclamation be received and filed. Motion carried.

RESOLUTION

WHEREAS, the Central Services Department is in need of replacing two (2) 2002 Mack recycle trucks, numbers 119 and 120; and

WHEREAS, the repair of these trucks will cost more than their value; and

WHEREAS, city recycle trucks are used five (5) days per week to collect recyclables from residents within the City of Quincy; and

WHEREAS, with only two recycle trucks in use, we have had to use an old garbage truck to aid in collecting; and

WHEREAS, when other types of trucks are used to collect recyclable materials, the loads are considered mixed and we are currently being charged $95 per ton; and

WHEREAS, the city did locate a good used recycle truck; and

WHEREAS, this truck is a 2012 International with 45,000 miles and 4,700 hours; and

WHEREAS, with the purchase of this truck, there will be a cost savings in the number of mixed loads; and 

WHEREAS, the purchase price from Elliott Equipment Company in the amount of $79,000 meets our requirements; and

WHEREAS, funding for the purchase of this truck has been included in the current 2020 Fiscal Year Central Services Vehicle Replacement Fund; now

THEREFORE BE IT RESOLVED, the Director of Central Services and the Central Services Committee recommend to

the Mayor and City Council that the purchase of the used 2012 International recycle truck from Elliott Equipment Company in the amount of $79,000 be accepted.

Kevin McClean

Director of Central Services

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call the following

vote resulted: Yeas: Ald. Bauer, Finney, Farha, Sassen, Rein, Mast, Reis, Awerkamp, Uzelac, Holtschlag, McKiernan, Entrup. 12. Nays: Ald. Ernst, Bergman. 2. Motion carried.

RESOLUTION

WHEREAS, the Central Services Department is in need of an additional tandem dump truck; and

WHEREAS, city dump trucks are used for hauling debris from water/sewer jobs, snow removal, concrete work, side- walk replacement, and a variety of other jobs; and

WHEREAS, we use a total of thirteen (13) dump trucks for each snow event; and

WHEREAS, the city did locate a good used tandem dump truck in Hancock County, Illinois; and

WHEREAS, this truck will be used in the Water Department during snow season and will not be set up and only used as needed for snow removal; and

WHEREAS, the truck is a 2005 International with 140,000 miles with a purchase price of $29,000 and meets our requirements; and

WHEREAS, funding for the purchase of this truck has been included in the current 2020 Fiscal Year Central Services Vehicle Replacement Fund; now

THEREFORE BE IT RESOLVED, the Director of Central Services and the Central Services Committee recommend to the Mayor and City Council that the purchase of the used 2005 International tandem dump truck from Walker Township in Hancock County, Illinois, in the amount of $29,000 be accepted.

Kevin McClean

Director of Central Services

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy strives to invest in the improvement of its infrastructure to provide its residents not only with a safe and secure community in which to work and reside, but also a sense of pride in its community; and,

WHEREAS, the City of Quincy recently requested qualifications for design and construction inspection services for the Capital Infrastructure Improvement Plan that will invest $33 million towards improvements to aging streets, sidewalks and utility infrastructure throughout the City of Quincy; and,

WHEREAS, two (2) engineering firms submitted qualifications for these engineering services; and,

WHEREAS, City staff has reviewed the qualifications and Klingner and Associates of Quincy, working along with Hanson Engineering of Springfield, Illinois, are qualified and available to provide the design and construction inspection services for a cost not to exceed $1,000,000.00; and,

WHEREAS, funding for these services will be made available through the 2019B GO Street Project Fund; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the City enter into a contract with Klingner and Associates of Quincy, Illinois, for the design and construction inspection services for the Capital Infrastructure Improvement Plan and that the Mayor be authorized to sign necessary contract documents on behalf of the City of Quincy.

Jeffrey Conte, P.E.

Director of Utilities and Engineering

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently advertised for bids for the Highland Lane, 12th to 18th Street, Improvement Project that includes the widening and resurfacing of the roadway, installation of storm sewer and reconstruction of driveways; and,

WHEREAS, the following bids were received:

D & L Excavating

Liberty, Illinois $1,288,112.00

Diamond Construction

Quincy, Illinois $1,170,465.85

Million Construction Company

Quincy, Illinois $ 944,495.45

Engineer’s Estimate $1,054,934.50

WHEREAS, the bids have been reviewed by the Director of Utilities and Engineering and found to be acceptable; and

WHEREAS, funding for this project is available in the 2019/2020 Capital and Sewer Fund fiscal year budgets; and, 

WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are

required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; now, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering, and the Central Services Committee recommend to the Mayor and Quincy City Council that the bid of Million Construction Company of Quincy, Illinois, in the amount of $944,495.45 be accepted and that the Mayor be authorized to sign the necessary contract documents. Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, An Act to provide procedures for public notice and hearing on tax and levy increases, approved and effective July 29, 1981, and known and cited as “The Truth in Taxation Act” (35 ILCS 200/18-55 et seq.), as amended, (the “Act”), requires taxing districts, including the City of Quincy, to disclose by publication and hold a public hearing on their intention to adopt an aggregate levy in amounts more than 105% of the property taxes extended or estimated to be extended, including any amount abated by the taxing district prior to such extension, upon the levy of the preceding year; and

WHEREAS, Section 18-60 of the Act requires the corporate authority of each taxing district, not less than twenty (20) days prior to the adoption of its aggregate levy (the “Levy”), to determine the amounts of money, exclusive of any portion of that Levy attributable to the cost of conducting any election required by the general election law (“Election Costs”), estimated to be necessary to be raised by taxation for that year upon the taxable property in its district; and

WHEREAS, if the estimate of the corporate authority required to be made as provided in section 18-65 of the Act is more than 105% of the amount extended or estimated to be extended, including any amount abated by the corporate authority prior to such extension, upon the levy of the preceding year, exclusive of Election Costs, Section 18-70 of the Act requires the corporate authority to give public notice of and hold a public hearing on its intent to adopt a levy which is more than 105% of the extensions, including any amount abated, exclusive of Election Costs, for the preceding year.

WHEREAS, the City Council of the City of Quincy has estimated, based upon the most recently ascertainable infor- mation, that the amount necessary to be raised by taxation for the real estate tax year of 2019 is not more than 105% of the amount extended or estimated to be extended upon the levy of the preceding real estate tax year of 2018, exclusive of election costs.

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF QUINCY as fol- lows:

SECTION 1. ESTIMATED LEVY: The City Council hereby determines that the amounts of money, exclusive of conducting an election required by the general election law, estimated to be raised by taxation upon the taxable property of the district for real estate tax year of 2019 is $5,609,810 which is also proposed “aggregate levy” of the City for such year (that is, corporate and special purpose monies).

SECTION 2. NO HEARING SCHEDULED: In view of the determination of the estimated levy, it is not necessary to schedule, give notice of or hold a public hearing on the intent of the City Council to adopt a levy.

SECTION 3. EFFECTIVE DATE: This resolution shall be in full force and effect immediately upon its passage. Ald. Farha moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is the owner and operator of the Quincy Regional Airport; and,

WHEREAS, the City of Quincy accepted and executed a grant with the FAA and the State of Illinois Department of Transportation to rehabilitate Runway 4/22; and,

WHEREAS, Crawford, Murphy, and Tilly Inc. (CMT) was selected through FAA federal procurement requirements to provide engineering services for airport projects; and,

WHEREAS, on November 4, 2019, the City Council approved entering into an agreement with Crawford, Murphy and Tilly Inc. (CMT) for the preliminary engineering design services in the amount of $306,000; and,

WHEREAS, the total contract cost is actually $384,000 which is an additional cost of $78,000 and,

WHEREAS, this project is to be 90% funded by the FAA’s Airport Improvement Program, 5% by the state and 5% by the City of Quincy; and

WHEREAS, the city share of this portion of the grant which is $3,900 is included in the current fiscal year budget.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF QUINCY, IN ADAMS COUNTY, ILLINOIS, the Airport Director recommends to the City Council that the additional $78,000 be approved.

Sandra Shore

Airport Director

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy Of 2015. ( R3 to D5, 620 York Street)

Ald. Holtschlag moved the requirements of Section 32.31 of the Code of the City of Quincy be waived and the ordinance adopted, seconded by Ald. Uzelac, and on the roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Vacating An Alley (east-west alley located in the block bounded by vacated N. 11th, N. 12th, Spring and Broadway)

Ald. Bauer moved the requirements of Section 32.31 of the Code of the City of Quincy be waived and the ordinance adopted, seconded by Ald. Bergman, and on the roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending The City Code, Section 45 Regarding Hotel/Motel Transient Occupancy Rental Units And Related Matters.

Ald. Entrup moved the ordinance be read by its title, seconded by Ald. Holtschlag. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Title X (Rules Of Construction General Penalty) Of Chapter 10.99 (General Penalty) Of The Municipal Code Of The City Of Quincy Of 2015. (New possession of cannabis fines.)

Ald. Rein moved the ordinance be read by its title, seconded by Ald. Ernst. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Title XIII (General Offenses) Of Chapter 136 (Drugs And Alcohol) Of The Municipal Code Of The City Of Quincy Of 2015. (New cannabis ordinance.)

Ald. Rein moved the ordinance be read by its title, seconded by Ald. Ernst. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Title XIII (General Offenses) Of Chapter 136 (Drugs And Alcohol) Of The Municipal Code Of The City Of Quincy Of 2015. (New possession of cannabis and drug paraphernalia.)

Ald. Rein moved the ordinance be read by its title, seconded by Ald. Ernst. Motion carried. The City Clerk read the ordinance by its title.

REPORT OF FINANCE COMMITTEE

Mike Farha

Anthony E. Sassen

Jack Holtschlag

Richie Reis

Finance Committee

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts

and on the roll call each of the 14 Aldermen voted yea. Motion carried.

MOTIONS

Ald. Uzelac referred to the Street Light/Right-Of-Way Committee the streetlight that is out behind St. John’s in the alley

between 7th and 8th, Hampshire and Vermont. Motion carried.

Ald. Uzelac moved to amend the petition of On The Rail approved at the City Council Meeting of November 4, 2019,

changing the date requested from May 9th to May 2nd. Motion carried.

The City Council adjourned at 7:29 p.m. on a motion of Ald. Ernst. Motion carried

https://www.quincyil.gov/home/showdocument?id=2352