Quincy Reporter

Quincy Reporter

Wednesday, November 13, 2019

City of Quincy City Council met June 24

By Michael Abella | Jul 11, 2019

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City of Quincy City Council met June 24.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were present:

Ald. Entrup, Bergman, Bauer, Finney, Ernst, Sassen, Rein, Mast, Reis, Awerkamp, Uzelac, Holtschlag. 12

Absent: Ald. Farha. 1.

Vacancy: 1st Ward. 1.

Ald. Sassen moved Alderman Farha be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held June 17, 2019, were approved on a motion of Ald. Ernst.

Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The City Clerk presented and read the following:

PETITIONS

By the Early Tin Dusters Street Rod Club requesting permission to close the following streets and parking lots from 5:00 p.m. on Friday, October 18th to 5:00 p.m. on Saturday, October 19th for the display of street rods and activities during the “Annual Early Tin Duster Fall Color Run”: Maine, 4th to 8th; Hampshire, 4th to 8th; 5th, Vermont to Jersey; 6th, Vermont to Jersey; 7th, Vermont to Jersey; and Parking Lots F, G, I and City Hall Parking Lot. Barricades needed.

Ald. Uzelac moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Hannibal Hoots Baseball/Fireworks Authority Inc. requesting permission to hold a fireworks display on July 4th, July 5th, July 26th and August 3rd at Q-Stadium after the ballgames. The Quincy Fire Department has given their approval. Ald. Bauer moved to amend the petition to allow July 4th and July 5th only for fireworks after the ballgame at

Q-Stadium, seconded by Ald. Bergman

Ald. Bauer moved the prayer of the petition be granted and the proper authorities notified, as amended, seconded by Ald. Bergman. Motion carried.

RESOLUTION

WHEREAS, the Quincy Public Arts Commission, at a public meeting on May 23, 2019, reviewed a mural on a retain- ing wall on the east-west alley between Maine and Hampshire, 7th to 8th Streets; and

WHEREAS, the Arts Commission found the mural is not offensive, does not meet the definition of commercial signage per city code and will add interest and art to a retaining wall on private property; and

WHEREAS, the artist, Mick Crist, will paint the mural and be responsible for its upkeep and maintenance.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF QUINCY, approves the mural on an alley wall between 7th and 8th Streets and Maine and Hampshire Streets.

This Resolution shall be in full force and effect from and after its passage, as provided by law. Passed this 24th day of June, 2019.

Approved this 25th day of June, 2019.

ATTEST:

Jenny Hayden, Its City Clerk

By: Kyle Moore, Its Mayor

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, the threat of disease from mosquitoes such as the West Nile Virus continues to be a public health problem; and

WHEREAS, the City of Quincy continues to combat the mosquito problem with the annual city-wide abatement program; and

WHEREAS, continuation of the abatement program will require the purchase of additional mosquito spray; and 

WHEREAS, the following quotes were received:

Clarke Mosquito Control $4,592.50 (Perm-X UL 4-4 Tote)

St. Charles, Illinois

Clarke Mosquito Control $5,222.25 (Biomist 4+4 ULV Mini Tote)

St. Charles, Illinois

Univar Solutions $4,427.50

Bridgeton, Missouri

Adapco $4,903.25

Sanford, Florida

WHEREAS, the Perm-X mosquito spray from Clarke Mosquito Control of St. Charles, Illinois, has been used in the past and was found to be very effective; and

WHEREAS, funding for this purchase has been included in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Director of Central Services and the Central Services Committee recommend to the Mayor and City Council that the quote from Clarke Mosquito Control of St. Charles, Illinois, in the amount of $4,592.50 be accepted.

Kevin McClean

Director of Central Services

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy, Information Technology Department is charged with the responsibility of maintaining and upgrading the computer systems for the benefit of all city departments; and,

WHEREAS, the city’s current AS/400 operating system is no longer supported by IBM and can not be upgraded; and,

WHEREAS, a new IBM AS/400 will allow for the City of Quincy to install the latest versions of our Financial and Utility Billing software; and,

WHEREAS, the Technology Committee has reviewed the information and approved a resolution to be presented to the city council; now,

THEREFORE BE IT RESOLVED, the Director of the Information Technology and the Technology Committee rec- ommend to the Mayor and City Council that the low quote from LRS, Springfield, IL, for an IBM Power 9 AS/400 in the amount of $34,586.22 be accepted.

Jim Murphy

Director of Information Technology

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Awerkamp, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department relies on instantaneous communications with its patrol officers in the field for the safety of the officers and the general public; and

WHEREAS, the Quincy Police Department has a Mobile Data Computer Communications System which allows for the transmission of data from the patrol cars to the 9-1-1 Emergency Dispatch Center, other patrol officers, and the Watch Commander; and

WHEREAS, the Mobile Data System relies on computer software provided by InterAct Public Safety Systems, located in Dallas, Texas; and

WHEREAS, the Quincy Police Department must pay a yearly license and maintenance fee to our sole source provider in order to operate the system; and

WHEREAS, the yearly support and maintenance fee of $16,769.71 is now due and funding has been appropriated in the current fiscal year budget; now

THEREFORE, BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the normal bidding requirements be waived and the agreement with InterAct Public Safety Systems of Dallas, Texas, in the amount of $16,769.71 be extended for another year to cover the period from July 1, 2019, through June 30, 2020.

Robert A Copley 

Chief of Police

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently advertised for bids for the Vermont Street, 5th to 7th Streets, Streetscape Project that includes the reconstruction of Vermont Street between 5th and 7th Streets, curb and gutter, ornamental street lights, brick pavers and trees; and,

WHEREAS, the following bid was received:

Rees Construction Company

Quincy, Illinois $606,161.37

Engineer’s Estimate $646,000.00

WHEREAS, the bid has been reviewed by the Director of Utilities and Engineering and found to be acceptable; and, 

WHEREAS, funding for this project is available in the 2019/2020 TIF, Water Fund and Sewer Fund fiscal year budgets; and,

WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; now, 

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and City Council that the bid of Rees Construction Company of Quincy, Illinois, in the amount of $606,161.37 be accepted and that the Mayor be authorized to sign the necessary contract documents. 

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call the following vote resulted: Yeas: Ald. Bauer, Finney, Mast, Reis, Awerkamp, Uzelac, Holtschlag Entrup. 8. Nays: Ald. Bergman, Ernst, Sassen, Rein. 4. Absent: Ald. Farha. 1. and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, on April 22, 2019 the Quincy City Council approved the appropriation of Motor Fuel Tax Funds (MFT) for the improvement of North 18th Street between Chestnut and Maple Streets; and,

WHEREAS, the Illinois Department of Transportation (IDOT) recently advertised for bids for this project that includes street resurfacing and new curb, gutter and sidewalks; and,

WHEREAS, the following bids were received:

County Contractors

Quincy, Illinois $1,028,425.17

Rees Construction Company

Quincy, Illinois $ 989,217.98

Engineer’s Estimate $ 895,106.50

WHEREAS, the bids have been reviewed by IDOT and the Director of Utilities and Engineering and found to be acceptable; and,

WHEREAS, eighty percent (80%) of the project is being funded with Federal Aid Urban (FAU) Funding with a twenty percent (20%) match by the City of Quincy; and,

WHEREAS, the City’s portion of the project will not exceed the amount of $300,000.00 that was previously approved by the Quincy City Council; and,

WHEREAS, the funds have been included in the 2019/2020 Motor Fuel Tax Fund fiscal year budget; now, 

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the City of Quincy concur with the Illinois Department of Transportation and the bid of Rees Construction Company of Quincy, Illinois, in the amount of $989,217.98 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Bauer, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering required the purchase of commercial grade bleach for the disinfection of waste water at the Waste Water Treatment Plant; and,

WHEREAS, an invoice for the chemical in the amount of $4,290.00 has been received; and,

WHEREAS, funds for this expenditure are available in the 2019/2020 Sewer Fund fiscal year budget; now, 

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the invoice from Hawkins Inc., of Roseville, Minnesota, in the amount of $4,290.00 be approved for payment.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Bergman, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering required the purchase of two (2) sewer flow sensors to replace defective units at the Waste Water Treatment Plant; and,

WHEREAS, Hydro-Kinetics Corporation of St. Louis, Missouri, is the authorized factory representative for these sensors in our area; and,

WHEREAS, an invoice for these sensors in the amount of $4,298.00 has been received; and,

WHEREAS, funds for this expenditure are available in the 2019/2020 Sewer Fund fiscal year budget; now, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the invoice from Hydro- Kinetics Corporation of St. Louis, Missouri, in the amount of $4,298.00 be approved for payment.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Bergman, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is required by a March 1996 United States District Court order to participate in the maintenance of the closed Quincy Municipal Landfills 2 & 3; and,

WHEREAS, although the landfill remediation period is nearing completion, the Adams County Quincy Landfills 2 & 3 Superfund Group is responsible for the collection and disposal of leachate for perpetuity; and,

WHEREAS, the site currently produces approximately 1.25 million gallons of leachate per year that is hauled to the Waste Water Treatment Plant for treatment and disposal; and,

WHEREAS, leachate production is expected to increase as the landfill cap ages and deteriorates; and,

WHEREAS, the Group seeks to reduce its long term financial obligation for the collection, treatment and disposal of this leachate; and,

WHEREAS, the Group desires the construction of a pump station and forcemain to transport the leachate to the City’s sewage collection system at an estimated cost of $728,000.00; and,

WHEREAS, the Group will turn ownership of the pump station and forcemain over to the City of Quincy upon com- pletion with the Group being responsible for normal sewage disposal fees; and,

WHEREAS, pursuant to the Quincy Landfill RD/RA Site Participation Agreement, the City of Quincy will be respon- sible for thirty-eight (38) percent of the total cost of the project; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering, the Utilities Committee and the Central Services Committee recommend to the Mayor and Quincy City Council that the City of Quincy agree to fund thirty-eight (38) percent of the total cost for construction of the proposed pump station and forcemain at Quincy Municipal Landfills 2 & 3.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Bergman, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the maintenance of all City owned vehicles and rolling stock; and,

WHEREAS, the maintenance of this fleet requires the replacement of motor oil, transmission fluid and hydraulic fluid on a regular basis; and,

WHEREAS, the city did advertise for sealed competitive bids for the purchase of the necessary fluids; and, 

WHEREAS, the following bids were received:

Rainbo Oil Co.

Palmyra, Missouri 63461 $18,431.80

Big River Oil Company

Hannibal, Missouri 63401 $23,489.30

Prairieland FS Inc.

Paloma, Illinois 62359 $23,751.30

Energy Petroleum

Quincy, Illinois 62301 $19,986.60

WHEREAS, the bids have been reviewed by the Director of Central Services and Central Services Committee; and, 

WHEREAS, the bid from Rainbo Oil Co. meets all specifications and requirements of the request for bids; and, 

WHEREAS, funding for this project has been appropriated in the Current Fiscal Year Budget.

NOW, THEREFORE IT BE RESOLVED, that the Director of Central Services and the Central Services Committee recommend to the Mayor and City Council that the bid of Rainbo Oil Co. of Palmyra, Missouri, in the amount of $18,431.80 be accepted for the contract period of July 1, 2019, through June 30, 2020

Kevin McClean

Director of Central Services

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (Amend School Speed Zone for Berrian Elementary School and Madison Elementary School; Implementing School Speed Zone at Denman Elementary School, 4100 Harrison St.; Removal of the School Speed Zone for Ellington Elementary School and Adams Elementary School.)

Ald. Holtschlag moved the adoption of the ordinance, seconded by Ald. Entrup and on a roll call the following vote resulted: Yeas: Ald. Sassen, Mast, Reis, Awerkamp, Uzelac, Holtschlag, Entrup, Bergman, Bauer, Finney, Ernst. 11. Nay: Ald. Rein. 1. Absent: Ald. Farha. 1. and 1 vacancy.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Granting A Special use Permit For A Planned Development. (2500 N. 24th, self-storage facility.)

Ald. Ernst moved the requirements of Section 32.31 of the City Code of the City of Quincy be waived and the ordinance adopted, seconded by Ald. Finney, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Granting A Special use Permit For A Planned Development. (2.79 acre property east of 6411 Broadway, self-storage facility)

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Granting A Special use Permit For A Planned Development. (2730 Cherry, dwelling with two living units.)

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Chapter 50 (Garbage And Recycling) Of The Municipal Code Of The City Of Quincy (2015). (Industrial & Commercial Properties, Collection/Ownership Of Recycle Materials, Recycle Rates)

Ald. Entrup moved the ordinance be read by its title, seconded by Ald. Bergman. Motion carried. The City Clerk read the ordinance by its title.

REPORT OF FINANCE COMMITTEE

Anthony E. Sassen Jack Holtschlag Richie Reis

Finance Committee

Ald. Sassen, seconded by Ald. Reis, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 12 Aldermen voted yea with 1 absent and 1 vacancy. Motion carried.

REQUEST TO SPEAK

Written request to speak under suspended rules by Kathleen Helsabeck, 1026 Payson Ave., regarding giving a “Thank You” presentation from the Quincy Public Library to the City Council.

Rules Suspended

Ald. Bergman moved the rules be suspended at this time to hear from the above individuals. Motion carried.

Kathleen Helsabeck, 1026 Payson Ave., gave a “Thank You” presentation from the Quincy Public Library constituents to the City Council. Helsabeck gave an update on the Summer Read Kick-Off Program. Each Ward was presented with a poster filled with “Thank Yous” from the constituents of that ward.

Ald. Ernst moved the rules be resumed. Motion carried.

MOTIONS

Ald. Entrup moved to allow a dumpster on city right-of-way at 1507 N. 17th starting 6/24/19 for one week. Motion carried.

Ald. Entrup moved to allow a dumpster on city right-of-way at 1122 Cedar starting 6/24/19 for two weeks. Motion carried.

Ald. Reis referred to the Central Service to trim trees headed east at R.J. Peters Drive and 8th and State at the stop sign on the west side of 8th Street both ways. Motion carried.

Ald. Uzelac referred to the Central Services to trim around a fire hydrant at 1100 Kentucky. Motion carried. The City Council adjourned at 7:24 p.m. on a motion of Ald. Ernst. Motion carried.

https://www.quincyil.gov/home/showdocument?id=1250

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City of Quincy City Council