Quincy Reporter

City of Quincy City Council met April 8.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were present:

Ald. Goehl, Entrup, Bergman, Bauer, Ernst, Havermale, Farha, Sassen, Rein, Lepper, VanCamp, Reis, Heinecke, Holtschlag. 14.

The minutes of the regular meeting of the City Council held April 1, 2019, and the Town Business minutes of March 11, 2019, were approved on a motion of Ald. Havermale. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

Ald. Heinecke moved the City Council sit as a Town Board. Motion carried.

TOWN BUSINESS

The City Clerk and Ex-Officio Town Clerk presented and read the following:

Registered Requests to Speak

No one registered to speak.

Report Of The Quincy Township Supervisor For General Assistance

For The Month Of March, 2019.

DISBURSEMENTS

Relief Orders were issued to 7 cases containing 11 individuals at an average grant per case of $342.85 $ 2,399.97

CASH ACCOUNT

Balance March 1, 2019

GA Checking $ 1,807.17

GA Money Market 154,580.52

SSI Reimbursement 1,625.00

Interest 121.24

Total $ 158,133.93

Obligations paid during

the month $ (2,399.97)

Balance March 31, 2019 $ 155,733.96

Cindy Brink

Supervisor of Quincy Township

We the undersigned auditing committee to which were referred the above bills respectfully report it has examined same and recommend their payment.

Terri Heinecke, Chairman

Dave Bauer

Jeff Bergman

Ald. Heinecke, seconded by Ald. Bauer, moved the report be received and vouchers be issued for the payment of disbursements and administrative bills for the various amounts, and on the roll call each of the 14 Aldermen voted yea.

Motion carried.

Report of the Town of Quincy Auditing Committee

Bill Payments for All Vendors

April, 2019

Vendor Amount

Adams 302.83

Alarm Systems 47.50

Ameren Illinois 485.68

City of Quincy Self Insurance 40.95

Digital Copy Systems 4.50

Ill. Property Assessment Institute 40.00

Illinois School Supply 75.00

Kirk Rodemich (Assessor Quadrennial) 4,992.00

Marco 25.00

O’Donnells 53.00

Total $6,066.46

Committee:

Terri Heinecke, Chairman

Dave Bauer

Jeff Bergman

Ald. Heinecke, seconded by Ald. Bauer, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.

The meeting resumed its sitting as a City Council on motion of Ald. Farha.

PUBLIC HEARING

Notice of a public hearing to be held this day, April 8, 2019, at 7:30 p.m. in the City Council Chambers in City Hall, 730 Maine Street, for the purpose of receiving/hearing written and oral comments concerning the city’s annual budget from May 1, 2019, to April 30, 2020.

Rules Suspended

Ald. Ernst moved the rules be suspended at this time to hear written or oral comments from the public. Motion carried. The Mayor asked if there was anyone present that wished to speak on the budget.

Jeff Kerkhoff, 1221 Spruce, had a handout that referred to the budget from 1975 to current. He asked for explanation of some amounts from some of the departments.

Nancy Sanders, 32818 Willow St., La Grange, MO, on the benefits of keeping our good library up to their top standards as they have upheld in the past. She talked about the Illinois Room in the Library. She asked that the council find some more money for the Library so that they can open up earlier and keep their doors open later.

Ald. Havermale moved the rules be resumed. Motion carried.

PETITIONS

By Stubby’s Tavern, 1517 N. 3rd, requesting permission to waive Section 111.096 (a) Consumption and Possession of Alcoholic Liquor or Beverage on Public Streets, Alleys, Sidewalks and Lots and Section 111.096 (d) (Permitting open liquor to leave licensed premises) for a party on April 13th from 6:00 p.m. to 10:00 p.m. in a fenced in area with only one entrance to and from the tavern. Live Entertainment/Public Gathering License has been approved.

Ald. Entrup moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Raymond Smith, Family Entertainment Group, LLC (tenant) requesting consideration for a special permit for a planned development to allow the sale of alcoholic beverages on property at 229 N. 48th (Bonkers) presently zoned C1B. Ald. Havermale moved the petition be received and referred to the Plan Commission for study and to report back.

Motion carried.

By John R. Stroot requesting consideration for a one-lot subdivision of property at 1305 S. 36th under the “small tracts” provision of the subdivision ordinance presently zoned R1A.

Ald. Rein moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

By On the Rail, 129 N. 4th, requesting permission to waive Section 112.095 (Public Gathering/Live Entertainment to have bands in the Beer Garden from 7:00 p.m. to 10:00 p.m. on 4/20/19, 4/27/19, 5/4/19, 5/11/19, 5/18/19 and 5/25/19. This requires City Council approval. Proper permits will be issued upon approval by City Council

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified, seconded by Ald. Heinecke, and on a voice vote the motion lost.

NOTICES OF PREHEARING CONFERENCES

Notice of hearing by the Illinois Commerce Commission on its own motion vs. liberty Utilities (Midstates Natural Gas) corp. d/b/a Liberty Utilities on verified Petition for review and reconciliation under rider VBA in the office of the Commission, Springfield, IL on April 17th at 10:00 a.m.

Ald. Farha moved the notice be referred to the Legal Department. Motion carried.

Notice of hearing by the Illinois Commerce Commission on its own motion vs. Ameren Illinois Co. d/b/a Ameren Illinois on the petition for approval of reconciliation statement for supplemental customer public utility assessment charge in the office of the Commission, Springfield, IL, on May 7th at 10:00 a.m.

Ald. Farha moved the notice be referred to the Legal Department. Motion carried.

PROCLAMATION

By Kyle A. Moore proclaiming the week of April 7th through 13th as Library Week. Ald. Sassen moved the proclamation be received and filed. Motion carried.

RESOLUTION

WHEREAS, the provision of public transit service is essential to the transportation of persons in the nonurbanized area; and

WHEREAS, 49 U.S.C. Section 5311 (“Section 5311”), makes funds available to the State of Illinois to help offset certain operating de cits and administrative expenses of a system providing public transit service in nonurbanized areas; and 

WHEREAS, the State of Illinois, acting by and through the Illinois Department of Transportation, is authorized by 30

ILCS 740/3-1 et seq. to provide the Section 5311 grant; and

WHEREAS, grants for said funds will impose certain obligations upon the recipient, including the provision by it of the local share of funds necessary to cover costs not covered by funds provided under Section 5311.

NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF THE QUINCY TRANSIT LINES, CITY OF QUINCY

Section 1. That an application be made to the Of ce of Intermodal Project Implementation, Department of Transportation, State of Illinois, for a nancial assistance grant under Section 5311 for scal year 2020 for the purpose of offsetting a portion of the Public Transportation Program operating decits of the Quincy Transit Lines, City of Quincy.

Section 2. That while participating in said operating assistance program, the Quincy Transit Lines, City of Quincy will provide all required local matching funds.

Section 3. That the Mayor of the Quincy Transit Lines, City of Quincy Quincy City Council is hereby authorized and directed to execute and le on behalf of Quincy Transit Lines, City of Quincy, such application.

Section 4. That the Mayor of the Quincy Transit Lines, City of Quincy Quincy City Council is authorized to furnish such additional information as may be required by the Of ce of Intermodal Project Implementation and the Federal Transit Administration in connection with the aforesaid application for said grant.

Section 5. That the Mayor of the Quincy Transit Lines, City of Quincy Quincy City Council is hereby authorized and directed to execute and le on behalf of the Quincy Transit Lines, City of Quincy, a Section 5311 Grant Agreement (“Agreement”) with the Illinois Department of Transportation, and amend such Agreement, if necessary, in order to obtain grant assistance under the provisions of Section 5311 for scal year 2020.

Section 6. That the Mayor of the Quincy Transit Lines, City of Quincy Quincy City Council is hereby authorized to provide such information and to le such documents as may be required to perform the Agreement and to receive the grant for scal year 2020.

PRESENTED and ADOPTED this 8th day of April 2019.

Kyle A. Moore, Mayor

Jenny Hayden, City Clerk

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services houses all vehicles for the Street, Garbage/Recycle, Water, and Sewer Divisions and all Quincy Transit Lines buses and vans; and

WHEREAS, the main security power gate is in need of replacement due to ongoing operational issues and numerous repairs over the years; and

WHEREAS, the power gate opens and closes throughout the day and on weekends allowing all City vehicles to pass through during times of operations and for other City vehicle repairs; and

WHEREAS, the City did contact three vendors for quotes per the required purchasing guidelines; and 

WHEREAS, the following quotes are listed below:

Darnell Fencing

Quincy, Illinois

Woodward Fencing Company

Hull, Illinois

Quincy Fence Company

Quincy, Illinois

WHEREAS, the expense for the security power gate replacement will be equally divided between the Department of Central Services, the Department of Utilities, and Quincy Transit Lines current operating budgets; now

THEREFORE BE IT RESOLVED, the Director of Central Services, the Director of Utilities, the Director of Quincy Transit Lines, and the Central Services Committee recommend to the Mayor and City Council that the quote from Quincy Fence Company of Quincy, Illinois, in the amount of $6,453.67 be accepted. Kevin McClean

Director of Central Services Jeffrey Conte, P.E.

Director of Utilities

Marty Stegeman

Director of Quincy Transit Lines

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Heinecke, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requires the purchase of ten (10) 11⁄2” and six (6) 2” disc water meters for the replacement of water services; and,

WHEREAS, the Badger meters offered by Midwest Meter Inc., offer the automatic meter reading technology that is compatible with the automatic meter reading system employed by the City of Quincy thus qualifying them as a sole source provider; and,

WHEREAS, the City has received written quotes from Midwest Meter Inc., of Edinburg, Illinois, totaling $12,010.00 for the purchase of these meters; and,

WHEREAS, funding for these meters is available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the quotes of Midwest Meter Inc., of Edinburg, Illinois, totaling $12,010.00 be accepted.

Jeffrey Conte, P.E.

No quote No quote $6,453.67

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Water Treatment Plant requires annual servicing and maintenance of chlorination equipment that is vital in the treatment of the City’s drinking water supply; and,

WHEREAS, the Department of Utilities and Engineering has received an invoice in the amount of $5,450.27 from Sidener Environmental Services of St. Louis, Missouri, for the annual servicing of the Water Treatment Plant chlorinators and the purchase of spare parts to be used in the maintenance of the chlorinators; and,

WHEREAS, the Director of Utilities and Engineering has reviewed this invoice and finds it to be acceptable; and, 

WHEREAS, funds for this service are available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the invoice from Sidener Environmental Services of St. Louis, Missouri, in the amount of $5,450.27 be approved for payment.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Havermale, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, on April 9, 2018, the Quincy City Council authorized an Intergovernmental Agreement pledging funds for lighting improvements at the intersection of Illinois Highway 57 (4th Street) and York Street; and,

WHEREAS, at the time of the agreement the Illinois Department of Transportation (IDOT) estimated the City’s portion of this project would not exceed $1,150.00; and,

WHEREAS, the project has been completed and an invoice in the amount of $2,026.38 has been received from the Illinois Department of Transportation for the City’s portion of costs associated with this project; and,

WHEREAS, the additional funding for this project is available in the 2018/2019 fiscal year budgets; now,

THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committees recommend to the Mayor and Quincy City Council that invoices from the Illinois Department of Transportation in an amount not to exceed of $2,533.30 be approved for payment as per the Intergovernmental Agreement dated April 9, 2018.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Havermale, and on the roll call the following vote resulted: Yeas: Ald. Goehl, Entrup, Bauer, Ernst, Havermale, Farha, Sassen, Lepper, VanCamp, Reis, Holtschlag. 11. Nays: Ald. Bergman, Rein, Heinecke. 3. Motion carried.

RESOLUTION

WHEREAS, the Waste Water Treatment Plant requires cellular telemetry service for its remote monitoring of various lift stations and CSO structures; and,

WHEREAS, Mission Communications of Norcross, Georgia, provides this service and an invoice for the annual renewal of this service in the amount of $3,727.80 has been received; and,

WHEREAS, funding for this service is available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and City Council that the invoice from Mission Communications of Norcross, Georgia, in the amount of $3,727.80 be approved for payment.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Havermale, and on the roll call each of 14 Alderman voted yea. Motion carried.

RESOLUTION

WHEREAS, Keck Plumbing Inc., of Quincy notified the Department of Utilities that they had been hired to repair a blocked sewer lateral on private property; and,

WHEREAS, it was discovered by the contractor and City staff that the private sewer lateral was connected to an abandoned sewer main at which time the City assumed responsibility for the installation of a new sewer service line; and,

WHEREAS, Keck Plumbing Inc., of Quincy, Illinois, was qualified and available for the emergency installation of the sewer service line under Section 44.056 of the Municipal Code of the City of Quincy; and,

WHEREAS, the work has been completed in a satisfactory manner and an invoice in the amount of $3,850.00 to cover all the costs associated with the installation of the sewer line has been received; and,

WHEREAS, funds for this type of repair work are available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and Utilities Committee recommend to the Mayor and City Council that normal bidding requirements be waived and the invoice from Keck Plumbing Inc., of Quincy, Illinois, in the amount of $3,850.00 be approved for payment.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Havermale, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities is responsible for the printing and mailing of utility bills for the City of Quincy; and,

WHEREAS, the City of Quincy recently requested proposals for data processing, bill printing and mailing services for its utility bills and late notices; and,

WHEREAS, three (3) proposals were received and the Director of Utilities and Engineering has reviewed these proposals and finds them to be acceptable; and,

WHEREAS, a proposal from InfoSend Inc., of Anaheim, California, offers the City the requested services at the cost of $0.487 per mail piece; and,

WHEREAS, funding for this service will be available in the 2019/2020 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the proposal from InfoSend Inc., of Anaheim California, be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Havermale, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy contracts for janitorial supplies for all city departments; and

WHEREAS, the City of Quincy Purchasing Department did advertise for sealed bids for forty-five (45) items; and

WHEREAS, the following sealed bids were received:

Area Distributors Inc.

Quincy, Illinois $16,309.86 30% off Catalog Pricing

All American Poly $ 1,854.20 10% off Catalog Pricing

Piscataway, NJ (For 4 items only)

Interboro Packaging Co. $ 1,671.20 50% off Catalog Pricing

(For 4 items only)

WHEREAS, all bids have been reviewed and the bid from Area Distributors Inc., for all specified categories, is complete and has been found to be acceptable; and

WHEREAS, Area Distributors Inc. has agreed to guaranteed pricing for a one-year contract;

WHEREAS, the Purchasing Agent recommends that the bid from Area Distributors Inc. of Quincy, Illinois be accepted for a one-year contract.

NOW, THEREFORE, BE IT RESOLVED by City Council that the bid for a one-year contract to supply the City’s janitorial supplies for all categories thereof submitted by Area Distributors Inc. of Quincy, Illinois, be accepted. Mary-Ann Ervin

Purchasing Agent

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Policy Number 307 (Employee Handbook Of 2009 As Amended 2018) Of Section 42.034 (Policies And Procedures) Of Chapter 42 (Administrative Provisions Relating To The City) Of Title III (Administration) Of The Municipal Code Of The City Of Quincy, IL. (Amending Employee Handbook concerning accrual of sick leave for employees.)

Ald. Holtschlag moved the adoption of the ordinance, seconded by Ald. Entrup, and on a roll call the following vote resulted: Yeas: Ald. Bauer, Ernst, Havermale, Farha, Sassen, Lepper, VanCamp, Reis, Heinecke, Holtschlag, Goehl, Entrup, Bergman. 13. Nay: Ald. Rein. 1.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (Grant temporary street closure of South 14th St. between Maine and Jersey from 7:00 a.m. to 7:45 a.m. on days that school is in session.)

Ald. Holtschlag moved the adoption of the ordinance, seconded by Ald. Heinecke and on a roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 82 (Parking Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (Add: “15 minute parking” along the west side of South 10th St., commencing at the south curb line of Jersey Street extending south a distance of 200’ to the alley entrance.)

Ald. Holtschlag moved the adoption of the ordinance, seconded by Ald. Heinecke, and on a roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Adopting The Annual Operating Budget For The City Of Quincy, Illinois, For The Fiscal Year Ending April 30, 2020.

Ald. Farha moved the ordinance be read by its title, seconded by Ald. Sassen. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: A Special Ordinance Authorizing The Ceding Of Private Activity Bonding Authority. (Reallocate to the Western Illinois Economic Development Authority its 2019 private activity volume bonding cap in the amount of $4,231,815 to be used to support projects that will provide job opportunities and new investments.)

Ald. Havermale moved the ordinance be read by its title, seconded by Ald. VanCamp. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Chapter 52 (Water) Of The Municipal Code Of The City Of Quincy. (monthly billing)

Ald. Bauer moved the ordinance be read by its title, seconded by Ald. Havermale. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (2034 Broadway, Commercial uses allowed in the C1A and C1B District.)

Requests to Speak

Written requests to speak under suspended rules by Jean Murray, 2046 Broadway, Don Crim, 2069 Vermont, and Cindy Fessler, 2041 Vermont, in reference to the planned development zoning change at 2032-2034 Broadway.

Rules Suspended

Ald. Farha moved the rules be suspended at this time to hear from the above individuals. Motion carried.

Jean Murray, 2046 Broadway, corrected statement made last week. She stated she was at the Plan Commission meeting for March and that there were three neighbors that spoke against this PUD at the February Plan Commission meeting. This area was residential and asked that the City Council keep it that way.

Don Crim, 2069 Vermont, representing himself and other home owners in the area asking that previous existing land usage be upheld. Residential zoning for this area was suggested in the 1997 Broadway Corridor study, along with two comprehensive studies of 2013 and 2016 and the latest Strategic Plan for Quincy. He asked the council to not allow this PUD.

Cindy Fessler, 2041 Vermont, stated she bought her house nine years ago because she thought it was residential and would continue to be. She would not have bought it otherwise. She asked the council to uphold the zoning already in place and please do right by the neighbors of the area.

Ald. Sassen moved the rules be resumed. Motion carried.

Ald. Farha moved the ordinance be referred back to the Plan Commission, seconded by Ald. Sassen. Motion carried.

REPORT OF FINANCE COMMITTEE

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.

MOTIONS

Ald. Entrup moved to close Cedar Street, 10th to the Alley, Alley to the east on April 13th starting at 9:30 a.m. to the afternoon. Barricades are requested. Motion carried.

Ald. Entrup moved to allow a dumpster on city right away at 138 Locust starting today, April 8th, for one month. Motion carried.

Ald. Bauer referred to the Street Light/Right-Of-Way Committee the street light out at 2300 Elm. Motion carried. Ald. Bauer referred to the Traffic Commission the crosswalks between 18th and 20th on Chestnut. Motion carried. Ald. Havermale referred to the Police Chief and the Planning and Development Department to further study to see if

there is anything that can be done to keep people from parking unattended vehicles on these vacant lots of store closings and report back within the next two weeks. Motion carried.

Ald. Lepper moved to allow a dumpster on city right-of-way starting April 11th for three weeks. Motion carried. Ald. VanCamp moved to allow a dumpster on city right-of-way starting April 9th for three weeks. Motion carried.

The City Council adjourned at 8:00 p.m. on a motion of Ald. Havermale. Motion carried.

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