Quincy Reporter

City of Quincy City Council met April 22.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were present:

Ald. Goehl, Entrup, Bergman, Ernst, Havermale, Farha, Sassen, Rein, Lepper, VanCamp, Reis, Heinecke, Holtschlag. 13.

Absent: Ald. Bauer. 1.

Ald. Havermale moved Alderman Bauer be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held April 15, 2019, were approved on a motion of Ald.

Havermale. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

PETITIONS

By Hollister Whitney/Fireworks Authority Inc. requesting permission to hold a fireworks display on May 9th at Quinsippi Island. The Quincy Fire Department has given their approval.

Ald. Entrup moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Quincy Senior and Family Resource Center, 639 York, requesting permission to conduct a raffle and have the bond requirement waived from now until May 23rd.

Ald. Sassen moved the prayer of the petition be granted. Motion carried.

NOTICE OF PREHEARING CONFERENCE

Notice of prehearing conference by the Illinois Commerce Commission on its own motion vs. Northern Illinois Gas Co. d/b/a Nicor Gas Co. on a petition pursuant to Rider QIP of Schedule of rates for gas service to initiate a proceeding to determine the accuracy and prudence of qualifying infrastructure investment in the office of the Commission, Chicago, IL, on May 16th at 10:00 a.m.

Ald. Havermale moved the notice be referred to the Legal Department. Motion carried.

PROCLAMATION

By Kyle A. Moore proclaiming April 26th as “Arbor Day.”

Ald. Sassen moved the proclamation be received and filed. Motion carried.

RESOLUTION

WHEREAS, Public Act 99-517 made changes to the statute regarding the furnishing of confidential taxpayer information to local governments; and,

WHEREAS, as a result of this legislative change, the Illinois Department of Revenue has made changes to the Reciprocal Agreement on Exchange of Information; and,

WHEREAS, due to the sensitive nature of this confidential taxpayer data, the Illinois Department of Revenue has added a new requirement which requires each authorized person to complete and sign an Attachment B, Acknowledgement of Restrictions on Use and Disclosure of Confidential Financial Information; and,

WHEREAS, the current Reciprocal Agreement on Exchange of Information expired on May 15, 2019; and,

WHEREAS, the Mayor, the City Treasurer, and City Comptroller are authorized to this information, and each individual authorized under the agreement has completed Attachment B; and,

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Quincy, Adams County, Illinois, that the Mayor and the City Clerk of the City of Quincy are hereby authorized to execute and attest, respectively, the “Reciprocal Agreement on Exchange of Information, and Attachment A” a copy of which is attached hereto and incorporated herein by reference as “Resolution Exhibit No. 1” and Attachment A;

This Resolution shall be in full force and effect from and after its passage, approval and publication in the manner provided by law.

Passed and approved this 23rd day of April, 2019.

Ayes: 13 Nays: 0 Absent: 1

Sheri Ray

Comptroller

Ald. VanCamp moved for the adoption of the resolution, seconded by Ald. Havermale, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested quotes for spot tuck-pointing and water- proofing the northwest corner of the City Hall Annex building; and,

WHEREAS, the following quotes were received: Rupp Masonry Construction Company

Quincy, Illinois $5,000.00 Vonderhaar Masonry

Quincy, Illinois $4,512.00

WHEREAS, the Director of Utilities and Engineering has reviewed the quotes and finds the low quote of Vonderhaar Masonry of Quincy, Illinois, to be acceptable; and,

WHEREAS, funds for this repair work are available in the 2019/2020 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering recommends to the Mayor and Quincy City Council that the low quote from Vonderhaar Masonry of Quincy, Illinois, in the amount of $4,512.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Rein, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

BE IT RESOLVED, by the Council of the City of Quincy, Illinois, that the following described street(s)/road(s)/struc- ture be improved under the Illinois Highway Code. Work shall be done by Contract.

For Roadway/Street improvements:

Name of Street Length (miles) Route From To North 18th (FAU 7824) 0.5 Chestnut Maple

BE IT FURTHER RESOLVED,

1. That the proposed improvement shall consist of HMA resurfacing, base course widening, pavement removal, com- bination curb and gutter, pcc sidewalks, storm sewers, utility adjustments, pavement markings, and related items.

2. That there is hereby appropriated the sum of Three hundred thousand Dollars ($300,000.00) for the improvement of said section from the Local Public Agency’s allotment of Motor Fuel Tax funds.

BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolu- tion to the district office of the Department of Transportation.

Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Bergman, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently advertised for bids for the South 24th Street, Harrison to State Street, Roadway Resurfacing Improvements Project; and,

WHEREAS, the following bid was received:

Diamond Construction Company

Quincy, Illinois $299,834.50

Engineer’s Estimate $295,139.70

WHEREAS, the bid has been reviewed by the Director of Utilities and Engineering and found to be acceptable; and, 

WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; and, 

WHEREAS, funding for this project is available in the 2019/2020 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Service Committee recommend to the Mayor and City Council that the bid from Diamond Construction Company of Quincy, Illinois, in the amount of $299,834.50 be accepted and that the Mayor be authorized to sign the necessary contract documents.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13

Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering is responsible for the routine maintenance and repair of the sanitary and storm sewer system infrastructure throughout the City of Quincy; and,

WHEREAS, the City utilizes a sewer camera system for the inspection of these sanitary and storm sewer lines; and,

WHEREAS, the City of Quincy’s current camera system is in poor mechanical condition and experiences frequent breakdowns resulting in significant downtime and repair expenses; and,

WHEREAS, the Department of Utilities and Engineering recently sought Requests for Proposals for the furnishing of a new CCTV sewer inspection system mounted inside a van; and,

WHEREAS, four (4) proposals were received and the Director of Utilities and Engineering has reviewed these propos- als and finds three (3) of the proposals to be acceptable; and,

WHEREAS, a proposal from EJ Equipment of Troy, Illinois, offers the City the purchase of a 2007 Chevrolet Hi-Cube equipped with a new Sonde LED Camera at the cost of $122,594.00; and,

WHEREAS, funds for this purchase are available in the 2019/2020 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering, the Utilities Committee and the Central Services Committee recommend to the Mayor and Quincy City Council that the proposal from EJ Equipment of Troy, Illinois, in the amount of $122,594.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is responsible for the routine maintenance of the closed Quincy Municipal Landfill #4; and,

WHEREAS, the City requires the use of a tanker truck to remove and haul leachate from the landfill; and,

WHEREAS, the City recently advertised for a Request for Proposals for the removal and hauling of leachate from the landfill for a contract period of one (1) year with an optional two (2) year extension; and,

WHEREAS, the City received one (1) proposal from Dave Dieker Transport of Quincy for this service; and,

WHEREAS, Dave Dieker Transport Inc., of Quincy has a proven, long-standing working relationship with the City in regards to the removal and hauling of the leachate and the proposal meets all the required specifications at a cost of $.08 per gallon; and,

WHEREAS, funding for this type of service is available in the 2019/2020 fiscal budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering recommends to the Mayor and Quincy City Council that the proposal from Dave Dieker Transport Inc., of Quincy, Illinois, be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Havermale, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy provides trash removal for city residents; and

WHEREAS, the City of Quincy did advertise for proposals for 96 gallon roll-out trash carts for the trash cart program; and

WHEREAS, the following quotes for 500 residential roll-out trash carts were received:

Cascade Engineering Inc. $22,375

3400 Innovation Court SE 

Grand Rapids, Michigan 

Rehrig Pacific Company $23,550

7800 100th Street

Pleasant Prairie, Wisconsin

Toter, LLC $23,660

841 Meacham Road

Statesville, North Carolina

Otto Environmental Systems North America Inc. $26,000 

12700 General Drive 

Charlotte, North Carolina

WHEREAS, the residential roll-out trash carts have been accounted for in the 2020 Fiscal Year Operating Budget; and, 

WHEREAS, Cascade Engineering Inc. provided the lowest quote; now

THEREFORE BE IT RESOLVED, the Director of Central Services and the Central Services Committee recommends to the Mayor and City Council that the low quote from Cascade Engineering Inc., of Grand Rapids, Michigan, in the amount of $22,375 for 500 roll-out trash carts be accepted.

Kevin McClean

Director of Central Services

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Adopting The Annual Operating Budget For The City Of Quincy, Illinois, For The Fiscal Year Ending April 30, 2020.

Ald. Farha moved the adoption of the ordinance, seconded by Ald. Havermale and on a roll call each of the 13 Aldermen voted yea, with 1 absent.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: A Special Ordinance Authorizing The Ceding Of Private Activity Bonding Authority. (Reallocate to the Western Illinois Economic Development Authority its 2019 private activity volume bonding cap in the amount of $4,231,815 to be used to support projects that will provide job opportunities and new investments.)

Ald. Farha moved the adoption of the ordinance, seconded by Ald. Sassen and on a roll call each of the 13 Aldermen voted yea, with 1 absent.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Chapter 52 (Water) Of The Municipal Code Of The City Of Quincy. (monthly billing)

Ald. Havermale moved the adoption of the ordinance, seconded by Ald. VanCamp and on a roll call each of the 13 Aldermen voted yea, with 1 absent.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Amending Article II (Hotel Operators Tax) Of Chapter 45 Of The Municipal Code Of The City Of Quincy. (includes homestays, private rooms, vacation rental)

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Amending Chapter 40 Boards And Commissions Of The Municipal Code Of The City Of Quincy. (adds Quincy Public Arts Commission)

REPORT OF FINANCE COMMITTEE

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

REQUEST TO SPEAK

Written request to speak under suspended rules by Bruce Guthrie, 1480 Hampshire, giving an update on The District.

Rules Suspended

Ald. Ernst moved the rules be suspended at this time to hear from the above individual. Motion carried.

Bruce Guthrie, 1480 Hampshire, Executive Director of The District, gave a quick overview of the heart of Quincy, The District, which is from the river to 12th Street, Broadway to State Street, stating the organization is built on four points of emphasis.

Ald. Reis moved the rules be resumed. Motion carried.

MOTIONS

Ald. Havermale moved to have a resolution drafted and on the agenda next week to restrict the fiscal year end of unspent balances of the Police and Fire budget of the General Fund to be used to offset pension cost for 2019 Property Tax Levy. Motion carried.

Ald. Heinecke moved to drop off four barricades on Friday, April 26th, in the alley to close alley east to west at the First Congregational Church, 12th and Maine, for their Spring Dinner on April 28th from 11:00 a.m. to 1:00 p.m. Motion carried.

Ald. Holtschlag moved to have an ordinance drafted to eliminate two parking spaces on Hampshire, east side of 11th, on the north and south side of Hampshire. Motion carried.

The City Council adjourned at 7:40 p.m. on a motion of Ald. Havermale. Motion carried.

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