Quincy Reporter

City of Quincy City Council met May 13.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were present:

Ald. Goehl, Bergman, Bauer, Finney, Ernst, Farha, Sassen, Rein, Reis, Awerkamp, Uzelac, Holtschlag. 12.

Absent: Ald. Entrup. 1.

Vacancy: 5th Ward. 1.

Ald. Ernst moved Alderman Entrup be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held May 6, 2019, and the Town Business minutes of April 8, 2019, were approved on a motion of Ald. Ernst. Motion carried. Legal Counsel: Corporation Counsel Lonnie Dunn.

MAYOR ALDERMANIC APPOINTMENT FOR 5TH WARD VACANCY

By Mayor Kyle A. Moore making the appointment of Mark Freiburg as 5th Ward Alderman. Ald. Rein moved to table the appointment for one week. Motion carried.

Ald. Bauer moved the City Council sit as a Town Board. Motion carried.

TOWN BUSINESS

The City Clerk and Ex-Officio Town Clerk presented and read the following:

No one registered to speak.

Registered Requests to Speak

We the undersigned auditing committee to which were referred the above bills respectfully report it has examined same and recommend their payment.

Dave Bauer

Jeff Bergman

Ald. Farha, seconded by Ald. Sassen, moved the report be received and vouchers be issued for the payment of disbursements and administrative bills for the various amounts, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

Report of the Town of Quincy Auditing Committee

Bill Payments for All Vendors

May, 2019

Vendor Amount

Adams 382.28

Alarm Systems 47.50

Ameren Illinois 181.71

City of Quincy MICA Insurance 4,236.00

City of Quincy Self Insurance 40.95

Digital Copy Systems 12.55

Illinois Township Attorneys Association 75.00

Marco 312.99

Ms. Lisa Gasko 706.16

O’Donnells 53.00

Quincy Herald Whig 69.56

Township Supervisor of Illinois 35.00

Total $6,152.70

Committee:

Dave Bauer

Jeff Bergman

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

Public Hearing

The City Clerk and Ex-Officio Town Clerk presented and read a notice of a public hearing to be held this day May 13, 2019, by the City Council sitting as a Town Board in regular session to consider the proposed Town Budget and Appropriation Ordinance and Tax Levy for the Town of Quincy for the Fiscal Year 2019-2020.

Rules Suspended

Ald. Farha moved the rules be suspended at this time to hear from interested persons in the audience. Motion carried. The Mayor, Kyle A. Moore, asked three times if there were any interested persons in the audience who wished to speak. There being no one present wishing to speak on the budget, Ald. Farha moved the rules be resumed. Motion carried.

Annual Town Budget And Appropriation Ordinance

Ald. Bauer moved the budget and appropriation ordinance be read by its title only, seconded by Ald. Bergman. Motion carried.

The City Clerk & Ex-Officio Town Clerk read the Annual Town Budget And Appropriation Ordinance for Fiscal Year 2019-2020 by title only.

Ald. Bauer moved the adoption of the Town Budget And Appropriation Ordinance for Fiscal Year 2019-2020, seconded by Ald. Bergman, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

ANNUAL TOWN TAX LEVY

Ald. Bauer moved the Town Tax Levy for 2019-2020 be read, seconded by Ald. Bergman. Motion carried. The City Clerk & Ex-Officio Town Clerk read the Town Tax Levy for 2019-2020.

STATE OF ILLINOIS ) 

COUNTY OF ADAMS ) 

TOWN OF QUINCY )

Pursuant to authority vested in them by Section 130 of Article XV and by Sections 126.3 and 126.4 of Article XIII of “An Act to Revise the Law in Relation to Township Organization” approved March 4, 1874, as amended, the City Council of the City of Quincy in regular session assembled and sitting as the Town Board of the Town of Quincy, does hereby find and declare that there will be required to be raised by general taxation for the fiscal year beginning March 21, 2019, and ending March 20, 2020, the amounts hereafter set forth to be levied upon all the taxable property in said Town in order to meet and defray all the necessary expenses and liabilities of the Town as required by statute or voted by the Town Board in accordance with law, including compliance with the Truth and Taxation Act, Sec. 18-60 through 18-85 and the amounts so required are itemized and needed for uses and purposes as follows, towit:

(1) For necessary expenses for the general corporate purposes of the Town (General Town Fund):

1. General Town Fund expenses including salaries, professional services, insurance, printing, advertising, unemployment, utilities, dues, IMRF contribution, social security contribution $199,993.72

2. Assessor Office expenses including salaries, professional services, quadrennial assessment, supplies, education, travel, professional dues $ 66,003.14

3. General Assistance expenses including salaries, bond, education, travel, professional dues $ 66,003.14

4. Repayment of Tax Anticipation Warrants None

5. Provision for contingencies None

making the amount to be raised by taxation and levied on all taxable property in said Town for the general corporate purposes aforesaid for the Town Fund, the sum of.$332,000.00

(2) For necessary expenses for the care, relief and support of the poor and indigent persons of the Town (General Assistance Fund):

1. General Assistance None

2. Repayment of Tax anticipation warrants None

3. Provision for contingencies None

4. Capital Improvements None

making the amount to be raised by taxation and levied on all the taxable property in said Town for the necessary expenses and liabilities for the care, relief and support of the poor and indigent persons of the Town, the sum of.. None

Making the aggregate sum of $332,000.00 to be raised by taxation and levied on all the taxable property in said Town, in order to meet and defray all the necessary costs and liability of the Town as required by statute or voted by the Town Board in accordance with law.

And it is hereby directed that the aforesaid sum be and the same is hereby assessed levied upon and against all taxable real and personal property within the limits of the said Town as the same is assessed and equalized for State and County Purposes for the current fiscal year.

Approved by the City Council of the City of Quincy in regular session assembled and sitting as the Town Board of the Town of Quincy, on the 13th day of May, 2019.

Cindy Brink, Supervisor

Virginia Hayden, City Clerk, ExOfficio Town Clerk

Ald. Bauer moved the adoption of the Town Tax Levy, seconded by Ald. Bergman and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

The meeting resumed its sitting as a City Council on motion of Ald. Farha.

PRESENTATION AND BOARD TRAINING BY THE ILLINOIS MUNICIPAL LEAGUE

Brad Cole, Executive Director of the Illinois Municipal League, gave a presentation on the IML stating how they educate, advocate and empower the municipalities. He stated the importance of education as a newly elected councilman and continued education for sitting councilmen. He covered the Sunshine Laws and legislation IML is working on. He had handouts of the Newly Elected Officials guide, The Sunshine Laws book, packet on the IML Lobby Day 2019, IML Annual Report, Parliamentary Motion Guide and membership. He then answered questions from the council.

RESIGNATION

Dear Mayor Moore and Alderman,

This letter is my intention to retire as 1st ward alderman effective My 21st, 2019. The regular council meeting held on May 20th, 2019 will be my last meeting. I thank you all for many wonderful decades of service to the City of Quincy. I will be turning 91 in August and it is time for me to turn the reins over to someone else.

Thank you,

Virgil Goehl

1st Ward Alderman

Ald. Sassen moved the resignation be received and accepted. Motion carried.

PETITIONS

By Quincy Medical Group requesting closure of North 6th St. from Maine to Hampshire St. and Hampshire St. from North 6th to the Municipal Parking lot exit for the “Buzz Off Cancer” event on June 22nd from 3:00 p.m. to midnight with proper permits being obtained. Barricades needed.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By 6th Street Promenade requesting permission to close 6th St. between Hampshire and Maine St. on June 20th, July 18th, August 15th, from 3:30 p.m. and 9:00 p.m. for “Summer on 6th in The District” with proper permits being obtained. Barricades needed.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By On The Rail, 129 S. 4th, requesting to have live music in the beer garden on Saturday, May 25th from 7:00 p.m. to 11:00 p.m.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Dale Wiewel requesting consideration or a special permit for a planned development to locate a self-storage facility on a 2.79 acre property east of 6411 Broadway presently zoned RU1.

Ald. Ernst moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

By Beck Properties Inc., requesting consideration for a special permit for a planned development to build a dwelling with two living units on property at 2730 Cherry presently zoned M2.

Ald. Ernst moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

By Stephen C. Schutte, S&S Storage Solutions, LLC, requesting consideration for a special permit for a planned development to locate a self-storage facility on property at 2500 N. 24th presently zoned C1B and R1A.

Ald. Ernst moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

FIRE PENSION REPORT

The Quincy Fire Pension report for the fiscal year ending April 30, 2019, was ordered received and filed on a motion of Ald. Farha. Motion carried.

POLICE PENSION REPORT

The Quincy Police Pension report for the fiscal year ending April 30, 2019, was ordered received and filed on a motion of Ald. Farha. Motion carried.

SALES TAX REPORT

The report of the Illinois Department of Revenue showing sales tax collected for the month of February, 2019, in the amount of $702,377.00 was ordered received and filed on a motion of Ald. Farha. Motion carried.

HOME RULE SALE TAX REPORT

The report of the city’s 1-1/2% home rule sales tax collected for the month of February 2019 in the amount of $635,974.96 was ordered received and filed on a motion of Ald. Farha. Motion carried.

NOTICE OF PREHEARING CONFERENCE

Notice of prehearing by the Illinois Commerce Commission on its own motion vs. Ameren Illinois Company d/b/a/ Ameren Illinois reference rate MAP-P Modernizing Action Plan – Pricing Annual Update Filing in the office of the Commission, Springfield, IL, on May 15th at 9:30 a.m.

Ald. Farha moved the notice be referred to the Legal Department. Motion carried.

STANDING COMMITTEE APPOINTMENTS

Ald. Ernst moved the committee appointments be tabled for one week. Motion carried.

APPOINTMENTS OF QUINCY POLICE AUXILIARY OFFICERS

By Chief Robert Copley requesting the following individuals be approved for appointment as Quincy Auxiliary Police Officers: Brett L. Tipton, Jonathan S. Shumaker and Robert J. Bergman.

Ald. Sassen moved the appointments be approved. Motion carried.

MAYOR’S APPOINTMENTS

By Mayor Kyle A. Moore making the appointments of Holly Cain - QACVB, Kelli Langston - At Large, Rome Frericks - QPD, Maggie Strong - At Large, Alta King - QACC, Kelsey Deters - The District, Joi Austin - GREDF, Jen Teter - Quincy Art Center and Laura Sievert - Arts Quincy to the Quincy Public Art’s Commission and Dick Wellman to the Preservation Commission.

Ald. Sassen moved the appointments be confirmed. Motion carried.

PROCLAMATION

By Kyle A. Moore proclaiming the week of May 12th to 18th as “Police Week.” Ald. Sassen moved the proclamation be received and filed. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy has applied for funding from the Division of Public Transportation, Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 of the Federal Transit Act of 1991, as amended (49 U.S.C. § 5311), in the amount of $600,253 for the purpose of off-setting a portion of the Public Transportation Program operating deficits of Quincy Transit Lines;

WHEREAS, in addition to the above-mentioned grant, the City of Quincy has prepared and submitted an application for grant funding from the Illinois Downstate Public Transportation Operating Assistance (DOAP) with the State of Illinois under the provisions of the Illinois Downstate Public Transportation Act (30 IL CS 740/2-1, et. seq.) up to an amount of $2,293,285

WHEREAS, the City will also make a request for advanced funds as allowed by IDOT under the new FY2020 grant programs. In addition, the city will be submitting a timely request for reimbursement of actual expenditures for the first quarter ending September 30, 2019, plus an advancement for the second quarter in amounts to be determined based on actual expenses incurred at that time.

WHEREAS, in order to cover the costs of providing uninterrupted essential transit service for the citizens of the Quincy area, it will be necessary to secure a short-term loan from the Cash Reserve Fund in the estimated amount up to $750,000, said amount to be repaid with grant funds once received; and,

THEREFORE, the Director of Quincy Transit Lines and the Comptroller respectfully request that the Mayor and City Council approve a short-term loan of up to $750,000, as needed, from the Cash Reserve Fund to the Quincy Transit Lines to pay operating expenses.

Dated this 13th day of May 2019

Marty Stegeman 

Transportation Director 

Quincy Transit Lines 

Sheri Ray

Comptroller

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Ernst, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy, Information Technology Department has the responsibility of maintaining an IBM AS/400 computer system for use by all city departments. The IBM AS/400 computer system runs all of the City’s Financial, Payroll and Utility Billing software; and

WHEREAS, the City of Quincy annually purchases a maintenance contract that covers the hardware and software (operating systems) for the IBM AS/400; and

WHEREAS, only IBM field technicians are authorized to provide service on the AS/400 system; and

WHEREAS, the service contract can only be purchased from IBM through our current IBM service partner, SPS VAR, Chamblee, GA; and

THEREFORE BE IT RESOLVED, the Director of Information Technology recommends to the Mayor and City Council that the normal bidding requirements be waived and the maintenance contract with IBM through SPS VAR in the total amount of $3,225.00 be accepted.

Jim Murphy

Director of Information Technology

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Awerkamp, and on the roll call each of the 12 Aldermen voted yea, with 1 absent, and 1 vacancy. Motion carried.

ORDINANCE

Second reading of an ordinance entitled: The Ordinance entitled: The Ordinance Granting A Special Use Permit For a Planned Development. (2032, 2034 Broadway, commercial uses allowed in the C1A District and the C1B District.)

Requests to Speak

Written requests to speak under suspended rules by Michael Haubrich, 1800 Maine, and Mary Schoenekase, 2735 N. 16th, concerning 2032, 2034 Broadway.

Rules Suspended

Ald. Ernst moved the rules be suspended at this time to hear from the above individuals. Motion carried.

Michael Haubrich, 1800 Maine, stated he would like the Aldermen to look at the petition submitted last week as he believes many of the signatures were outside the 250’ required area.

Mary Schoenekase, 2735 N. 16th, stated she had nothing to add. This had been before the Plan Commission twice and recommended approval twice. She asked that the City Council concur with the Plan Commission’s recommendation.

Ald. Reis moved the rules be resumed. Motion carried.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (229 N. 48th, allow sale of alcoholic beverages on premises.)

ORDINANCE

First reading of an ordinance entitled: An Ordinance Amending The 2019-2020 Fiscal Year Budget. (Additional revenue of $44,400 to General Fund from sale of Garbage Totes.)

Ald. Sassen moved the ordinance be read by its title, seconded by Ald. Farha. Motion carried.

The City Clerk read the ordinance by its title.

Ald. Sassen moved the requirements of Section 32.31 of the City Code of the City of Quincy be waived and the ordinance adopted, seconded by Ald. Farha, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

RESOLUTION

WHEREAS, the City of Quincy provides garbage removal services for its residents; and

WHEREAS, the City recently requested proposals for the purchase of 96 gallon roll-out trash carts for its Garbage Tote Program; and

WHEREAS, the proposal from Cascade Engineering Inc., of Grand Rapids, Michigan, meets all the proposal require- ments at a cost of $44.75 per cart; and

WHEREAS, the Department of Central Services requires the purchase of up to two-thousand (2,000) trash carts at a cost of $44.75 per cart; and

WHEREAS, the funds for this expense are available in the 2019/2020 fiscal year budget; now

THEREFORE BE IT RESOLVED, the Director of Central Services recommends to the Mayor and City Council that the purchase of roll-out trash carts be approved.

Kevin McClean

Director of Central Services

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Farha, and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 12 Aldermen voted yea, with 1 absent and 1 vacancy. Motion carried.

REQUEST TO SPEAK

Written request to speak under suspended rules by Kaleb Smith, 2207 Hampshire, concerning Information and Awareness for the “Career & Technical Education Signing Day” on May 22nd.

Rules Suspended

Ald. Reis moved the rules be suspended at this time to hear from the above individual. Motion carried.

Kaleb Smith, 2207 Hampshire, spoke concerning Information and Awareness for the “Career & Technical Education Signing Day” on May 22nd. He stated there would be an awards dinner at 4:00 p.m. at the Quincy Community Center and students would be recognized and would be signing a work ready pledge with the employer. All were invited to attend this signing day.

Ald. Farha moved the rules be resumed. Motion carried.

MOTIONS

Ald. Rein moved to allow a block party at 637 Meadow Circle on July 6th from 2:00 p.m. to 6:00 p.m. Barricades are needed. Motion carried.

Ald. Awerkamp moved to allow a dumpster on city right-of-way at 726 N. Hilltop Drive beginning May 15th for two weeks. Motion carried.

Ald. Uzelac referred to the Street Lights/Right-of-Way Committee the possibility of a street light in the 900 block of Jefferson. Motion carried.

Ald. Uzelac moved to allow a dumpster on city right-of-way at 937 Maine starting Tuesday, May 14th through Thursday. Motion carried.

Ald. Holtschlag moved to allow a dumpster on city right-of-way at 637 Washington starting today for two weeks. Motion carried.

Ald. Holtschlag referred to the Engineering Department the request of the Quincy Exchange Club to hang a banner across 5th and Maine, May 20th through May 27th, for the Gus Macker Tournament. This should be a revocable permit that should come back to council. Motion carried.

The City Council adjourned at 8:19 p.m. on a motion of Ald. Ernst. Motion carried.

https://www.quincyil.gov/home/showdocument?id=1172