Quincy Reporter

City of Quincy City Council met March 25.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were present:

Ald. Entrup, Bergman, Bauer, Ernst, Havermale, Farha, Sassen, Rein, Lepper, VanCamp, Reis, Heinecke, Holtschlag. 13.

Absent: Ald. Goehl. 1.

Ald. Entrup moved Ald. Goehl be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held March 18, 2019, were approved on a motion of Ald. Havermale. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The Deputy City Clerk presented and read the following:

PETITIONS

By State Street Bar and Grill, 1638 State, requesting permission to waive Section 111.096 (a) (Consumption and Possession of Alcoholic Liquor on Public Streets, Alleys, and Sidewalks and Lots), Section 111.096 (d) (Permitting open liquor to leave licensed premises) and Section 111.067(a) (Selling Outside Licensed Premises) for charity bag tournaments on July 20th and September 14th from 11:00 a.m. until 9:00 p.m. Streets closures were approved March 18th.

Ald. Reis moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

A revocable permit application for encroachment of city right-of-way by Quincy Area Convention and Visitors Bureau to display banners across 5th & Maine Streets at various times from May 13th through November 25th. The Utilities & Engineering Director presents this request subject the City not being responsible for damage to the banner.

Ald. Holtschlag moved the prayer of the petition be granted. Motion carried.

NOTICE OF PREHEARING CONFERENCE

Notice of Prehearing Conference by the Illinois Commerce Commission on its own motion vs. Ameren Illinois Co. d/b/a Ameren Illinois on petition to reconcile the estimated to actual experience of uncollectible costs relating to the UCB/ POR program for the period beginning January 1, 2018, and ending December 31, 2018, in the office of the Commission, Springfield, IL, on April 2nd at 10:00 a.m.

Ald. Havermale moved the notice be referred to the Legal Department. Motion carried.

RESOLUTION

WHEREAS, the City received court ordered demolitions for the properties because they are considered dangerous, unsafe, and abandoned; and

WHEREAS, bids were sought to demolish the structures and as a result of the bidding process, Miller Construction Co. was found to be the low bidder in the amount of $39,750 to demolish all 3 structures.

NOW THEREFORE BE IT RESOLVED that the Mayor and City Council accept the bid of Miller Construction Com- pany in the amount of $39,750 for the demolition of 435 Locust, 633 State and 311 Cherry, and that the Mayor be authorized to execute the appropriate contract documents.

This Resolution shall be in full force and effect from and after its passage, as provided by law. PASSES AND APPROVED this 26th day of March, 2019.

SIGNED: Kyle Moore, Mayor

ATTEST: Jenny Hayden, City Clerk

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Heinecke, and on the roll call each of the 13 Aldermen voted yea with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the speed door in the Quincy Police Department recently failed and required repair; and,

WHEREAS, Overhead Door Company of Quincy was qualified and available to furnish the necessary materials and make the repairs under Section 44.056 of the Municipal Code of the City of Quincy; and,

WHEREAS, the work has been completed in a satisfactory manner and an invoice in the amount of $7,350.00 to cover all the costs associated with the speed door curtain replacement has been received; and,

WHEREAS, funds for this type of repair work are available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the City Hall Committee recom- mend to the Mayor and Quincy City Council that the normal bidding requirements be waived and the invoice from Overhead Door Company of Quincy Inc., in the amount of $7,350.00 be approved for payment.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

Mayor Kyle Moore recused himself from Resolution 3.

ALD. FARHA ELECTED TEMPORARY CHAIRMAN

Ald. Ernst nominated Ald. Farha for Temporary Chairman. Ald. Farha took the chair and presided over the meeting.

RESOLUTION

WHEREAS, the City of Quincy recently advertised for bids for the furnishing and installation of carpet tiles in the City Hall Annex building; and,

WHEREAS, the following bids were received:

WHEREAS, the following bids were received:

Godert Construction Inc. Hannibal, MO 63401 $34,800.00

Savemore Carpets Quincy, Illinois $22,888.33

Brad Warning Flooring, LLC Quincy, Illinois $17,320.60

Moore’s Floors Inc. Quincy, Illinois $16,664.00

Midwest Paint and Specialty Coatings Quincy, Illinois $14,500.00

Engineer’s Estimate $20,000.00

WHEREAS, the Director of Utilities and Engineering has reviewed these bids and finds the low bid from Midwest Paint and Specialty Coatings of Quincy to be acceptable; and,

WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; and, WHEREAS, funding for this project is available in the current 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering recommends to the Mayor and Quincy City Council that the low bid from Midwest Paint and Specialty Coatings of Quincy, Illinois, in the amount of $14,500.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Havermale moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

Mayor Kyle Moore returned as Chair of the City Council.

RESOLUTION

WHEREAS, the City of Quincy annually purchases materials for the maintenance of City streets and sidewalks funded by Motor Fuel Tax Funds (MFT) and City of Quincy funds; and,

WHEREAS, the Department of Utilities and Engineering did seek sealed, competitive bids for the materials required for annual street and sidewalk maintenance; and,

WHEREAS, the following bids were received:

Concrete

R.L. Brink Corporation $155,758.75

Bleigh Ready Mix $153,275.00

Engineer’s Estimate $164,550.00

Patching Material

Diamond Construction Company $ 40,625.00

R.L. Brink Corporation $ 39,787.50

Engineer’s Estimate $ 47,000.00

WHEREAS, the Director of Utilities and Engineering has reviewed these bids and finds them to be acceptable; and, WHEREAS, funding for these materials will be available in the 2019/2020 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the low, responsible, qualified bid for each material, as listed above, be considered by the Mayor and City Council, subject to full approval from the Illinois Department of Transportation.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen, moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the city did advertise for proposals for the NEW recycle bins for the residents of the City of Quincy; and WHEREAS, the proposals were requested for quantities of 2,000 bins with a capacity of 18 to 24 gallons; and WHEREAS, the following proposals were received for a quantity of 2,000 bins:

WHEREAS, Nova Products returned the lowest proposed price that meets the designated specifications; now

THEREFORE BE IT RESOLVED, the Director of Central Services and the Central Services Committee recommend to the City Council that the proposal from Nova Products in the amount of $11,500.00/$12,000.00 be accepted and the new recycle bins ordered.

Kevin McClean

Director of Central Services

Ald. Bauer moved to reject the quotes and allow the Administration to purchase decals to place on bins that we already have, seconded by Ald. Heinecke, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy Of 2015. (RU1 (Rural) to C2 (Commercial), 4827 State)

Ald. Lepper moved the adoption of the ordinance, seconded by Ald. Rein, and on a roll call each of the 13 Aldermen voted yea, with 1 absent.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Chapters 111 (Alcoholic Liquor Dealers) And 112 (Amusements) Of The Municipal Code Of The City Of Quincy Of 2015.

Ald. Heinecke moved to table the ordinance for 1 week, seconded by Ald. Holtschlag. Motion carried.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Amending The 2018-2019 Fiscal Year Budget. (Tourism Tax Fund #743 additional expense transfer to General fund - $35,500, Health Insurance Fund #612 additional expense to

Health Claims - $125,000)

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Policy Number 307 (Employee Handbook Of 2009 As Amended 2018) Of Section 42.034 (Policies And Procedures) Of Chapter 42 (Administrative Provisions Relating

To The City) Of Title III (Administration) Of The Municipal Code Of The City Of Quincy, IL. (Amending Employee Handbook concerning accrual of sick leave for employees.)

Ald. Sassen moved the ordinance be read by its title, seconded by Ald. Rein. Motion carried.

The Deputy City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Chapter 56 (Garbage And Recycling) Of The Municipal Code Of The City Of Quincy. (Delete the opt-in recycling program.)

Ald. Ernst moved the ordinance be read by its title, seconded by Ald. Heinecke. Motion carried.

The Deputy City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (Grant temporary street closure of South 14th St. between Maine and Jersey from 7:00 a.m. to 7:45 a.m. on days that school is in session.)

Ald. Holtschlag moved the ordinance be read by its title, seconded by Ald. Heinecke. Motion carried.

The Deputy City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 82 (Parking Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (Add: “15 minute parking” along the west side of South 10th St., commencing at the south curb line of Jersey Street extending south a distance of 200’ to the alley entrance.)

Ald. Holtschlag moved the ordinance be read by its title, seconded by Ald. Heinecke. Motion carried.

The Deputy City Clerk read the ordinance by its title.

Ald. Farha, seconded by Ald. Holtschlag, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

MOTIONS

Ald. Sassen moved to allow the closure of Kentucky Street from 14th to 16th on Friday, April 26th from 4:00 p.m. to 10:00 p.m. for a Block Party. Barricades are needed. Motion carried.

Ald. Lepper moved to allow a dumpster at 4015 Hampton Lane for 10 days. Motion carried.

The City Council adjourned at 7:14 p.m. on a motion of Ald. Havermale. Motion carried.

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