Quincy Reporter

City of Quincy City Council met Feb. 11.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were present:

Ald. Entrup, Bergman, Bauer, Ernst, Farha, Sassen, Rein, Reis, Heinecke, Holtschlag. 10.

Absent: Ald. Goehl, Havermale, Lepper, VanCamp. 4.

Ald. Entrup moved the absent Aldermen be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held February 4, 2019, and the Town Business minutes of January 14, 2019, were approved on a motion of Ald. Ernst. Motion carried.

Legal Counsel: Assistant Corporation Counsel Bruce Alford.

Ald. Heinecke moved the City Council sit as a Town Board. Motion carried.

TOWN BUSINESS

The City Clerk and Ex-Officio Town Clerk presented and read the following:

Registered Requests to Speak

No one registered to speak.

Report Of The Quincy Township Supervisor For General Assistance

For The Month Of January, 2019.

DISBURSEMENTS 

Relief Orders were issued to 9 cases containing 13 individuals at an average grant per case of $319.22

CASH ACCOUNT

Balance January 1, 2019

GA Checking $ 2,112.27

GA Money Market 158,717.19

S.S.I. Reinbursement 630.00

Interest 99.07

Total $ 161,578.53

Obligations paid during

the month $ (2,905.10)

Balance January 31, 2019 $ 158,673.43

Cindy Brink

Supervisor of Quincy Township

We the undersigned auditing committee to which were referred the above bills respectfully report it has examined same and recommend their payment.

Terri Heinecke, Chairman

Dave Bauer

Jeff Bergman

Ald. Heinecke, seconded by Ald. Bauer, moved the report be received and vouchers be issued for the payment of disbursements and administrative bills for the various amounts, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

Vendor Amount

Adams 371.98

Alarm Systems 47.50

Ameren Illinois 588.90

City of Quincy Self Insurance 40.95

David Grimm (Assessor Field Work) 255.00

Digital Copy Systems 15.65

IAAO 30.00

Illinois School Supply 626.47

Kirk Rodemich (Assessor Field Work) 2,000.00

O’Donnells 53.00

US Postmaster 275.00

Total $4,304.45

Committee:

Terri Heinecke, Chairman

Dave Bauer

Jeff Bergman

Ald. Heinecke, seconded by Ald. Bauer, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

The meeting resumed its sitting as a City Council on motion of Ald. Heinecke.

PETITIONS

By J. Michael Haubrich requesting consideration for a special permit for a planned development for office and retail uses in a three-bay strip mall with no drive-through facility on properties at 2032 and 2034 Broadway presently zoned R1C.

Ald. Sassen moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

By Quincy Land Developers, LLC, for a zoning change from RU1 (Rural) to C2 (Commercial) in order to develop buildings on property at 4827 State for brew house and restaurant uses.

Ald. Sassen moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

June 22nd starting at 7:30 a.m. beginning at 10th and Jackson, going east on Jackson to 12th, south to R.J. Peters Dr., through South Park, west on R.J. Peters Dr. to Gardner Expressway, east through Indian Mounds Park, north on 5th, west on Jackson to Gardner Expressway, back same route finishing at 10th & Jackson. They request to close Jackson St., 8th to 12th, from 7:15 a.m. to 7:45 a.m. to accommodate the start of the race. Auxiliary officers are requested to help direct traffic at the various intersections. Barricades are requested.

Ald. Reis moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

REPORT OF THE PLAN COMMISSION

The report recommending approval of a special permit to allow the sale of alcoholic beverages on the property at 1001 N. 5th, was tabled one week by Ald. Bauer.

Ald. Bauer moved to make an amendment for “Sale of Alcoholic Beverages on the Premises shall be restricted to the sale of packaged liquors, unless the petitioner applies directly to the City Council for permission to sell alcohol by the drink on the premises in the future,” seconded by Ald. Bergman. Motion carried.

Ald. Bauer moved the report be received and concurred in, as amended, seconded by Ald. Bergman. Motion carried.

BANK STATEMENT OF CONDITIONS

The bank statements of condition of the Town & Country Bank, State Street Bank and First Bankers Trust as of September 30, 2018, were ordered received and filed on a motion of Ald. Farha. Motion carried.

SALES TAX REPORT

The report of the Illinois Department of Revenue showing sales tax collected for the month of November, 2018, in the amount of $807,717 was ordered received and filed on a motion of Ald. Farha. Motion carried.

HOME RULE SALES TAX REPORT

The report of the city’s 1-1/2% home rule sales tax collected for the month of November, 2018, in the amount of $817,450.51 was ordered received and filed on a motion of Ald. Farha. Motion carried.

NOTICE OF PREHEARING CONFERENCE

Notice of hearing by the Illinois Commerce Commission on its own motion vs. Ameren Illinois Company d/b/a Ameren Illinois on reconciliation of revenues collected under power procurement riders with actual costs associated with power procurement expenditure in the office of the Commission, Springfield, IL, on February 26th at 10:00 a.m.

Ald. Farha moved the notice be referred to the Legal Department. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy contracts for the operation and management of yard waste collection; and

WHEREAS, Evans Recycling Inc., proposed a contract for five years:

Year 1: $810,000.00

Year 2: $822,150.00

Year 3: $834,482.25

Year 4: $846,999.48

Year 5: $859,604.47; and

WHEREAS, the City of Quincy did seek proposals for the operation and management of yard waste collection; and

WHEREAS, Evans Recycling Inc., provided the only bid; now

THEREFORE BE IT RESOLVED, the Garbage and Recycle Committee recommends to the Mayor and City Council that the proposal from Evans Recycling Inc., for a five-year contract for the operation and management of yard waste collection be accepted.

Kevin McClean

Director of Central Services

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is committed to improving the quality of life of its residents including the provision or enhancement of public and specialized transportation services essential for the transportation of its citizens; and,

WHEREAS, Quincy Transit Lines has for the last several years been a member of the Illinois Public Transportation Association (IPTA) and as such member receives valuable services: education, training and representation on matters related to public transportation by this agency; and,

WHEREAS, costs of said services and representation come from annual membership dues paid by public transportation providers throughout the State of Illinois and are calculated on the annual transportation operating costs, excluding capital, from the previous year; and,

WHEREAS, the City of Quincy (Transit Lines) incurred operating expenses last fiscal year in the amount of $2,515,660, thereby resulting in annual dues assessed in the amount of $4,400.00.

NOW, THEREFORE, BE IT RESOLVED that the Director of Quincy Transit Lines hereby recommends to the Mayor and City Council that Quincy Transit Lines continue its membership in the Illinois Public Transportation Association (IPTA) and that the dues for FY 19 assessed in the amount of $4,400.00 be paid.

PASSED and APPROVED this 11th day of February, 2019.

ATTEST: Jenny Hayden, City Clerk; Kyle A. Moore, Mayor

Ald. Ernst moved for the adoption of the resolution, seconded by Ald. Rein, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the Information Technology Department is charged with maintaining the confidentiality, integrity and availability of the city’s computer system

WHEREAS, for the city to stay in compliance with federal and state regulations, the Information Technology Department must be able to secure the city’s network infrastructure from unauthorized access to sensitive information; and

WHEREAS, the city’s Information Technology Department reviewed three different network firewall products; and

WHEREAS, the city’s Information Technology Department selected the solution from Cisco Systems and received three quotes;

SHI $4,866.59

CDW-G $5,043.42

Marco $5,130.98

WHEREAS, the Information Technology Department has appropriated funding in the current fiscal year budget for the new network firewall; now

NOW, THEREFORE, BE IT RESOLVED, that the Technology Committee and the Director of Information Technology recommend to the Mayor and City Council that the low quote for Cisco Firewall from SHI of Somerset, NJ, be accepted in the amount of $4,866.59.

Jim Murphy

Director of Information Technology

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10

Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requires annual maintenance and calibration of on-line analyzers, monitoring equipment and instruments used at the Water Treatment plant for the production and testing of the City’s drinking water supply; and,

WHEREAS, the Department of Utilities has received a proposal from the manufacturer of the analytical equipment for preventative maintenance and calibration of this equipment; and,

WHEREAS, the Director of Utilities and Engineering has reviewed this proposal and finds it to be acceptable; and,

WHEREAS, funds for this service are available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the proposal from Hach Company of Chicago, Illinois, in the amount of $15,189.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10

Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy carries comprehensive insurance on all property and equipment associated with the Department of Utilities including the Waste Water Treatment Plant and Water Treatment Plant; and,

WHEREAS, the Department of Utilities has received notification from its insurance broker, Willis of Illinois, Incorporated, that the 2019 annual premium for the All-Risk Property Insurance Policy will be $197,646.00; and,

WHEREAS, the terms of this policy require a twenty-five percent (25%) down payment of $49,411.50 and nine (9) equal payments of $16,470.50; and,

WHEREAS, the Director of Utilities and Engineering has reviewed the terms and financial summary for the policy and finds them to be acceptable; and,

WHEREAS, funds for a portion of this expenditure are available in the current fiscal year budget with the remainder being budgeted for the 2019/2020 fiscal year; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that payment to Willis of Illinois, Incorporated, for a down payment of $49,411.50 and nine monthly payments of $16,470.50 (totaling $197,646.00) be approved for payment upon receipt of the invoices.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10

Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy has implemented an automated meter reading (AMR) program utilizing Badger Orion radio frequency units to secure readings from residential, commercial and industrial customers in an effort to minimize accessibility problems and reduce the number of estimated billings; and,

WHEREAS, in conjunction with the AMR Program, an aggressive meter replacement policy was also adopted, whereby all positive displacement meters in service for a period that exceeds the AWWA standard of ten-years, are reviewed annually and are replaced with new units capable of measuring extremely low flow rates; and,

WHEREAS, a quote from Midwest Meter Inc., has been received in the amount of $30,639.00 for seven hundred (700) RCDL M25 5/8” pre-wired disk meters; and,

WHEREAS, due to the uniqueness of the hardware/software utilized in the Orion meter management systems and its integration with the city’s current automated meter system, the Director of Utilities and the Interim Director of Purchasing have determined that Midwest Meter Inc., of Edinburg, Illinois, qualifies as a sole source provider; and,

WHEREAS, funding for this expense is available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the quote of Midwest Meter Inc., of Edinburg, Illinois, in the amount of $30,639.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested quotes for the purchase of one hundred (100) Ford Copperhorns for 5/8” meters with a 3/4” FPT connection; and,

WHEREAS, the following quotes were received:

IMCO Utility Supply

Springfield, Illinois $5,825.00

Core and Main

Washington, Illinois $5,299.00

Midwest Meter Inc.

Edinburg, Illinois $5,147.00

WHEREAS, the quotes have been reviewed by the Director of Utilities and Engineering and the low quote from Midwest Meter Inc., of Edinburg, Illinois, is found to be acceptable; and,

WHEREAS, funding for this purchase is available in the current 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the low quote from Midwest Meter Inc., of Edinburg, Illinois, in the amount of $5,147.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requires the purchase of curb boxes and stainless steel curb box rods for the installation and repair of water services; and,

WHEREAS, the Department of Utilities recently requested quotes for the purchase of the curb boxes and stainless steel curb box rods; and,

WHEREAS, the following quotes were received:

Core & Main

Washington, Illinois $4,250.00

IMCO Utility Supply Co.

Springfield, Illinois $4,030.00

WHEREAS, the quotes have been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,

WHEREAS, funding for this purchase is available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the low quote from IMCO Utility Supply Company of Springfield, Illinois, in the amount $4,030.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering is responsible for billing the residents of the City of Quincy for water and sewer use; and,

WHEREAS, the Department of Utilities and Engineering utilizes a certified coding system that reduces the City’s postage rate and assures accurate addressing and postal coding; and,

WHEREAS, Worksright Software Inc., of Madison, Wisconsin, offers the Zip+4 software that is written specifically for the City’s financial computer system; and,

WHEREAS, the City has received an invoice in the amount of $3,000.00 for the annual software license renewal; and,

WHEREAS, funding for this expense is available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that payment to Worksright Software Inc., of Madison, Wisconsin, in the amount of $3,000.00 for the annual renewal of our software license be approved.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy utilizes the JULIE Illinois One-Call System for the notification of utility locating requests; and,

WHEREAS, the City’s annual assessment is determined by the total number of print, email and voice transmissions for the prior calendar year; and,

WHEREAS, an invoice in the amount of $10,490.33 has been received for the 2019 annual assessment; and,

WHEREAS, the Director of Utilities and Engineering has reviewed this assessment and finds it to be acceptable; and,

WHEREAS, funds for this service are available in the 2018/2019 Water Fund and Sewer Fund fiscal year budgets; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the invoice from JULIE Inc., of Bedford Park, Illinois, in the amount of $10,490.33 be approved for payment.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Title XI (Business Regulations) Of The Municipal Code

Of The City Of Quincy Of 2015. (Amend: Massage Therapists)

Ald. Bauer moved the adoption of the ordinance, seconded by Ald. Rein and on a roll call each of the 10 Aldermen voted yea, with 4 absent.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Chapter 162 (Zoning) Of The Municipal Code Of The City Of Quincy 2015. (To allow Nightclubs and Cabarets by Special Permit only in the M1 and M2 Industrial Districts.)

Ald. Holtschlag moved the adoption of the ordinance, seconded by Ald. Bergman and on a roll call the following vote resulted: Yeas: Ald. Entrup, Bergman, Bauer, Farha, Sassen, Rein, Reis, Heinecke, Holtschlag. 9. Nay: Ald. Ernst. 1. Absent: Ald. Goehl, Havermale, Lepper, VanCamp. 4.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: The ordinance entitled: An Ordinance Amending Chapter 50 (Garbage And Recycling) Of The Municipal Code Of The City Of Quincy (2015) (Add Sticker Rates: Yard Waste Disposable Paper Bag - $3.00 each (1 Yellow Sticker), Properly sized and marked yard waste container - $3.00 each (1 Yellow Sticker), Properly bundled sticks - $3.00 each bundle (1 Yellow Sticker), was tabled for 2 weeks by Ald. Bauer.

Ald. Bauer moved to table indefinitely, seconded by Ald. Bergman. Motion carried.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Amending The District Map Which Is Made Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy Of 2015. (C3 to C2, 601 N. 36th)

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (Add: State St. between 9th & 10th, school speed zone)

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending The 2018-2019 Fiscal Year Budget. (Regional Training Facility Fund #531: Decrease Revenues $50,000.

Ald. Farha moved the ordinance be read by its title, seconded by Ald. Bergman. Motion carried.

The City Clerk read the ordinance by its title. 

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

REQUEST TO SPEAK

Written request to speak under suspended rules by Ray Wilson regarding the Quincy Soap Box Derby.

Rules Suspended

Ald. Sassen moved the rules be suspended at this time to hear from the above individual. Motion carried.

Ray Wilson was not present.

Ald. Ernst moved the rules be resumed. Motion carried.

MOTION

Ald. Heinecke referred to the Street Lights/ Right-Of-Way Committee for a new light pole at 9th and 10th on Jefferson on either the Southeast or Southwest corner. Motion carried.

The City Council adjourned at 7:29 p.m. on a motion of Ald. Ernst. Motion carried.

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