Quincy Reporter

City of Quincy City Council met Monday, Feb. 18.

Here is the minutes provided by the council:

Monday, February 18th, being a holiday the regular meeting of the City Council was held this day at 7:00 p.m. with

Mayor Kyle A. Moore presiding.

The following members were present:

Ald. Entrup, Bergman, Bauer, Ernst, Havermale, Farha, Sassen, Rein, Lepper, VanCamp, Reis, Heinecke, Holtschlag.

13.

Absent: Ald. Goehl. 1.

Ald. Entrup moved Ald. Goehl be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held February 11, 2019, were approved on a motion of Ald.

Ernst. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The Deputy City Clerk presented and read the following:

PETITIONS

By QHS Class of 2019 All Night Party Committee holding their all night party on Friday, May 24th, at the Scotties Fun Spot, 8000 Broadway, beginning at 11:00 p.m. and ending at 5:00 a.m. May 25th. They are requesting Section 134.02 (Curfew) be waived during the night to permit participants under the legal curfew age to return to their homes without incident.

Ald. Sassen moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Sarah Elizabeth Weddings requesting to close York St., 9th to 10th, for a wedding on September 21st. Set up will be at 1:30 p.m. and event concluding at 6:00 p.m. Barricades needed.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Jeff Dorsey, Y101 Radio Operations Manager, requesting permission to hold the 33rd Annual Y101 “St. Patrick’s Day Parade” on Saturday, March 16th beginning at 11:00 a.m. starting at 12th and Maine going west on Maine to 5th. He is also requesting Maine, 12th to 24th, be closed from 10:00 a.m. to 11:00 a.m. to be used for the parade line up. The City Engineer requests that parade organizers clean the street after parade.

Ald. Sassen moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By On The Rail, 129 S. 4th, requesting permission to waive Section 111.096 (a) (Consumption and Possession of Alcoholic Liquor on Public Streets, Alleys, and Sidewalks and Lots), Section 111.096 (d) (Permitting open liquor to leave licensed premises) and Section 111.067(a) (Selling outside of Licensed Premises) on May 25th, June 17th and August 20th from 7:00 p.m. to midnight with proper licenses being obtained. They are also requesting to block the north alley and the north grassy lot. There will be a fenced in area with only one way in and out. Quincy Police Department approves with certain recommendations.

Ald. Heinecke moved the petition be tabled for two weeks. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering requires land surveying services for the reconstruction of Elmwood Drive; and,

WHEREAS, the Department of Utilities and Engineering recently requested quotes for this service; and,

WHEREAS, the following quotes were received:

Poepping, Stone, Bach & Associates

Quincy, Illinois $5,820.00

Klingner and Associates

Quincy, Illinois $5,000.00

Four Points Land Surveying

Palmyra, Missouri $4,100.00

WHEREAS, the Director of Utilities and Engineering has reviewed these quotes and finds the low quote from Four Points Land Surveying of Palmyra, Missouri, to be acceptable; and,

WHEREAS, funding for this service is available in the 2018/2019 Engineering fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee

recommend to the Mayor and Quincy City Council that the quote from Four Points Land Surveying of Palmyra, Missouri,

in the amount $4,100.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 13

Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently advertised for bids for the Sanitary Sewer Manhole

Replacement Project; and,

WHEREAS, the following bids was received:

D & L Excavating

Liberty, Illinois $66,705.50

Million Construction Company

Quincy, Illinois $51,386.50

Rees Construction Company

Quincy, Illinois $45,939.00

Engineer’s Estimate $63,023.00

WHEREAS, the bids have been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,

WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are

required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; and,

WHEREAS, funding for this project is available in the 2018/2019 Sewer fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering, the Utilities Committee and the

Central Services Committee recommend to the Mayor and City Council that the low bid of Rees Construction Company of

Quincy, Illinois, in the amount of $45,939.00 be accepted and that the Mayor be authorized to sign the necessary contract

documents.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Havermale, and on the roll call each of the 13

Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently advertised for bids for the 18th and State Alley

Storm Inlet Project; and,

WHEREAS, the following bids was received:

Million Construction Company

Quincy, Illinois $16,925.00

Rees Construction Company

Quincy, Illinois $15,230.00

Engineer’s Estimate $13,350.00

WHEREAS, the bids have been reviewed by the Director of Utilities and Engineering and found to be acceptable;

and,

WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are

required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; and,

WHEREAS, funding for this project is available in the 2018/2019 Sewer Fund and Capital Fund fiscal year budgets;

now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering, the Utilities Committee and the

Central Services Committee recommend to the Mayor and City Council that the low bid of Rees Construction Company of Quincy, Illinois, in the amount of $15,230.00 be accepted and that the Mayor be authorized to sign the necessary contract documents.

Jeffrey Conte, P.E

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Heinecke, and on the roll call each of the 13

Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requires the replacement of a 2005 International tandem axle dump truck

chassis that was destroyed by fire on November 25, 2018; and,

WHEREAS, the City of Quincy recently sought Requests for Proposals for the replacement of this truck chassis; and,

WHEREAS, six (6) proposals were received and the Director of Utilities and Engineering has reviewed these proposals and finds them to be acceptable; and,

WHEREAS, the proposal from Midway Freightliner of Palmyra, Missouri, offers the City the purchase of a 2019

Freightliner 108 SD Tandem Axle Chassis at the price of $105,754.00; and,

WHEREAS, the purchase of this equipment will be funded by Vehicle Replacement Funds and money received from

an insurance settlement for the destroyed truck; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering, the Director of Central Services, the

Utilities Committee and the Central Services Committee recommend to the Mayor and Quincy City Council that the purchase of a 2019 Freightliner 108 SD Tandem Axle Chassis from Midway Freightliner of Palmyra, Missouri, in the amount

of $105,754.00 be approved.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Havermale, and on a roll call the following

vote resulted: Yeas: Ald. Bergman, Bauer, Ernst, Havermale, Sassen, Rein, Lepper, VanCamp, Reis, Heinecke, Holtschlag,

Entrup. 12. Nays: Ald. Farha. 1. Absent: Ald. Goehl. 1. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy recently requested proposals for the furnishing, installation and maintenance of a GPS

tracking system for its fleet of one hundred twenty-one (121) non-emergency vehicles; and,

WHEREAS, seventeen (17) proposals were received and staff reviewed these proposals and requested demonstration

units and software from three (3) vendors for testing purposes; and,

WHEREAS, the proposal from NexTraq, LLC, of Atlanta, Georgia, meets the requirements of the proposal and offers

the vehicle maintenance tracking, report customization and software interface that best suits the City’s needs; and,

WHEREAS, the proposal from NexTraq, LLC, of Atlanta, Georgia, offers the City a three (3) year contract at the cost

of $60,766.00 ($20,255.33 per year); and,

WHEREAS, the funding for this purchase will be included in the fiscal year budgets of the departments that will be

utilizing this system; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering, the Director of Central Services, the

Utilities Committee and the Central Services Committee recommend to the Mayor and Quincy City Council that the proposal be approved and authority be granted to enter into a three (3) year contract with NexTraq, LLC, of Atlanta, Georgia,

at the total cost of $60,766.00.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Bauer, and on a roll call the following vote

resulted: Yeas: Ald. Bergman, Bauer, Havermale, Sassen, Lepper, VanCamp, Reis, Heinecke, Holtschlag, Entrup. 10. Nays:

Ald. Ernst, Farha, Rein. 3. Absent: Ald. Goehl. 1. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending The District Map Which Is Made Part Of Section 162.002

Of The Municipal Code Of The City Of Quincy Of 2015. (C3 to C2, 601 N. 36th)

Ald. Ernst moved the adoption of the ordinance, seconded by Ald. Havermale, and on a roll call each of the 13

Aldermen voted yea, with 1 absent.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules)

Of The Municipal Code Of The City Of Quincy Of 2015. (Add: State St. between 9th & 10th, school speed zone)

Ald. Holtschlag moved the adoption of the ordinance, seconded by Ald. Heinecke and on a roll call each of the 13

Aldermen voted yea, with 1 absent.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Amending The 2018-2019 Fiscal Year Budget. (Regional

Training Facility Fund #531: Decrease Revenues $50,000.

Finance Committee

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

PRESENTATION: FY2020 Budget Changes

City Comptroller Sheri Ray did a presentation on the FY2020 Budget Changes.

MOTIONS

Ald. Bergman referred to the Street Lights/Right-Of-Way Committee the light at 18th & Elm. Motion carried.

Ald. Havermale referred to the Street Lights/Right-Of-Way Committee to add a light at 28th & Hampshire. Motion carried.

The City Council adjourned at 7:52 p.m. on a motion of Ald. Havermale. Motion carried.

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