Quincy Reporter

City of Quincy City Council met Dec. 10.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were physically present:

Ald. Goehl, Entrup, Bergman, Bauer, Ernst, Havermale, Farha, Sassen, Rein, VanCamp, Reis, Heinecke. 12.

Ald. Lepper, Holtschlag. 2.

Ald. Ernst moved the absent Aldermen be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held December 3, 2018, and the Town Business minutes of

November 13, 2018, were approved on a motion of Ald. Havermale. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

Ald. Havermale moved the City Council sit as a Town Board. Motion carried.

TOWN BUSINESS

The City Clerk and Ex-Officio Town Clerk presented and read the following:

Registered Requests to Speak

No one registered to speak.

Report Of The Quincy Township Supervisor For General Assistance

For The Month Of November, 2018.

DISBURSEMENTS

Relief Orders were issued to 12 cases containing 21 individuals at an average grant per case of $337.45 $ 4,049.44

CASH ACCOUNT

Balance November 1, 2018

GA Checking $ 2,108.71

GA Money Market 168,180.85

County Tax Distribution 333.29

Interest 101.09

Total $ 170,723.94

Obligations paid during

the month $ (6,399.44)

Balance November 30, 2018 $ 164,324.50

Cindy Brink

Supervisor of Quincy Township

We the undersigned auditing committee to which were referred the above bills respectfully report it has examined same and recommend their payment.

Terri Heinecke, Chairman

Dave Bauer

Jeff Bergman

Ald. Heinecke, seconded by Ald. Bauer, moved the report be received and vouchers be issued for the payment of disbursements and administrative bills for the various amounts, and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

Vendor Amount

Adams 372.03

Alarm Systems 47.50

Ameren Illinois 248.89

Bennett Middendorf 3,000.00

City of Quincy Self Insurance 40.95

Digital Copy Systems 22.05

Gerald Timmerwilke 221.48

Ms. Lisa Gasko 364.63

O’Donnells 53.00

Quincy Herald Whig 159.55

Quincy Herald Whig 51.89

Total $4,581.97

Ald. Heinecke, seconded by Ald. Bauer moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

Annual Town Levy For 2018-2019

STATE OF ILLINOIS ) ) COUNTY OF ADAMS ) ) TOWN OF QUINCY )

Pursuant to authority vested in them by Section 130 of Article XV and by Sections 126.3 and 126.4 of Article XIII of “An Act to Revise the Law in Relation to Township Organization” approved March 4, 1874, as amended, the City Council of the City of Quincy in regular session assembled and sitting as the Town Board of the Town of Quincy, does hereby find and declare that there will be required to be raised by general taxation for the fiscal year beginning March 21, 2018, and ending March 20, 2019, the amounts hereafter set forth to be levied upon all the taxable property in said Town in order to meet and defray all the necessary expenses and liabilities of the Town as required by statute or voted by the Town Board in accordance with law, including compliance with the Truth and Taxation Act, Sec. 18-60 through 18-85 and the amounts so required are itemized and needed for uses and purposes as follows, towit:

(1) For necessary expenses for the general corporate purposes of the Town (General Town Fund):

1. General Town Fund expenses including salaries, professional services, insurance, printing, advertising, unemployment, utilities, dues, IMRF contribution, social security contribution$207,643.72

2. Assessor Office expenses including salaries, professional services, quadrennial assessment, supplies, education, travel, professional dues..$ 42,178.14

3. General Assistance expenses including salaries, bond, education, travel, professional dues. $ 42,178.14

4. Repayment of Tax Anticipation Warrants.None

5. Provision for contingencies. None

making the amount to be raised by taxation and levied on all taxable property in said Town for the general corporate purposes aforesaid for the Town Fund, the sum of..$292,000.00

(2) For necessary expenses for the care, relief and support of the poor and indigent persons of the Town (General

Assistance Fund):

1. General Assistance. $40,000.00

2. Repayment of Tax anticipation warrants.None

3. Provision for contingencies.None

4. Capital Improvements.None

making the amount to be raised by taxation and levied on all the taxable property in said Town for the necessary expenses and liabilities for the care, relief and support of the poor and indigent persons of the Town, the sum of $40,000.00

Total

Ald. Heinecke, seconded by Ald. Bauer moved the reports be received and vouchers be issued for the various amounts

Making the aggregate sum of $332,000.00 to be raised by taxation and levied on all the taxable property in said

Town, in order to meet and defray all the necessary costs and liability of the Town as required by statute or voted by the Town Board in accordance with law.

And it is hereby directed that the aforesaid sum be and the same is hereby assessed levied upon and against all taxable real and personal property within the limits of the said Town as the same is assessed and equalized for State and County Purposes for the current fiscal year.

Approved by the City Council of the City of Quincy in regular session assembled and sitting as the Town Board of the Town of Quincy, on the 10th day of December, 2018.

Cindy Brink, Supervisor

Virginia Hayden, City Clerk, ExOfficio Town Clerk Ald. Heinecke moved the ordinance be read in its entirety, seconded by Ald. Farha. Motion carried.

Ald. Heinecke moved the adoption of the Town Tax Levy, seconded by Ald. Bauer, and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

The meeting resumed its sitting as a City Council on motion of Ald. Entrup.

PETITION

By Jake Vahle requesting consideration to amend a special permit for a planned development to locate a styling salon in the east building on property at 520 South 21st St. presently zoned R1C.

Ald. Farha moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

RESOLUTION

WHEREAS, the provision of public transit service is essential to the transportation of persons in the non-urbanized area; and

WHEREAS, 49 U.S.C.§ 5311 (“Section 5311”), makes funds available to the State of Illinois to help offset certain operating deficits and administrative expenses of a system providing public transit service in non-urbanized areas; and

WHEREAS, the State of Illinois, acting by and through the Illinois Department of Transportation, is authorized by 30 ILCS 740/3-1 et seq. to provide the Section 5311 grant; and

WHEREAS, grants for said funds will impose certain obligations upon the recipient, including the provision by it of the local share of funds necessary to cover costs not covered by funds provided under Section 5311.

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF City of Quincy:

Section 1. That an application be made to the Office of Intermodal Project Implementation, Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 for fiscal year 2019 for the purpose of off-setting a portion of the Public Transportation Program operating deficits of City of Quincy.

Section 2. That while participating in said operating assistance program the City of Quincy will provide all required local matching funds.

Section 3. That the Mayor of City of Quincy is hereby authorized and directed to execute and file on behalf of City of Quincy such application.

Section 4. That the Mayor is authorized to furnish such additional information as may be required by the Office of Intermodal Project Implementation and the Federal Transit Administration in connection with the aforesaid application for said grant.

Section 5. That the Mayor of City of Quincy is hereby authorized and directed to execute and file of behalf of City of Quincy a Section 5311 Grant Agreement (“Agreement”) with the Illinois Department of Transportation, and amend such Agreement, if necessary, in order to obtain grant assistance under the provisions of Section 5311 for fiscal year 2019.

Section 6. That the Mayor is hereby authorized to provide such information and to file such documents as may be required to perform the Agreement and to receive the grant for fiscal year 2019.

Presented and adopted this 10th day of December, 2018.

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Ernst, and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

RESOLUTION

WHEREAS, 20 ILCS 2705/2705-300 and 2705-305 of the Department of Transportaiton Law authorized the Illinois Department of Transportation (IDOT) to make financial assistance available for the purpose of conducting studies, demonstrations and development projects which shall be designed to test and develop methods for increasing public use of mass transportation and for providing mass transportation in an efficient, coordinated, and convenient manner; and WHEREAS, funding may be provided from a 49 U.S.C. § 5305 grant made to IDOT by the Federal Transit Administration (FTA), and/or by IDOT funds, and/or by the City of Quincy using local funds.

WHEREAS, grants for said funds will impose certain obligations upon the recipient.

NOW, THEREFORE, BE IT RESOLVED by the (governing body) of the (grantee’s name):

Section 1. That an application has been made to IDOT’s Office of Intermodal Project Implementation, for a grant to contract with an outside agency to perform a thorough and complete route study for Quincy Transit Lines;

Section 2. That Marty Stegeman, Transportation Director of the City of Quincy, is hereby authorized and directed to apply for an execute a technical assistance grant agreement on behalf of the City of Quincy; and

Section 3. That Marty Stegeman, Transportation Director of the City of Quincy, is hereby authorized to furnish such additional information as may be required by the Office of Intermodal Project Implementation and FTA in connection with the aforesaid application for such grant; and

Section 4. That Marty Stegeman, Transportation Director of the City of Quincy, is hereby authorized to and directed to execute and file on behalf of the City of Quincy, a technical assistance grant agreement (“Agreement”) with IDOT, and amend such Agreement, if necessary, in order to obtain grant assistance.

Section 5. That Marty Stegeman, Transportation Director of the City of Quincy, is hereby authorized to provide such information and to file such documents as may be required to perform the Agreement and to receive the grant.

I further certify that the original of the aforementioned resolution is on file in the records of the City of Quincy in my custody.

I do further certify that the foregoing resolution remains in full force and effect and has not been rescinded, amended, or altered in any manner since the date of its adoption.

Presented and adopted this 10th day of December, 2018.

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Ernst, and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy utilized a SCADA system to monitor operations at the Wastewater Treatment plant, lift stations and combined sewer overflow (CSOs); and,

WHEREAS, the system recently required upgrades to allow for the remote operation of the facility’s screw pump sys- tem; and,

WHEREAS, Richards Electric Motor Company of Quincy, Illinois, designed and installed the SCADA system that is used by the City and was available and qualified to make the necessary system upgrades; and,

WHEREAS, this work has now been completed in a satisfactory manner and an invoice in the amount of $28,500.00 has been received for this service; and,

WHEREAS, funding for this service is available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recom- mend to the Mayor and Quincy City Council that the Director of Utilities and Engineering be authorized to issue payment in the amount of $28,500.00 to Richards Electric Motor Company of Quincy, Illinois.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Goehl, and on the roll call each of the 12

Aldermen voted yea, with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy owns its wastewater treatment plant and is required by the Illinois Environmental Protection Agency to be permitted for the discharge of treated effluent under the National Pollutant Discharge Elimination System (NPDES) permit program; and,

WHEREAS, the City of Quincy has been required by United States Environmental Protection Agency (USEPA) to modify its Industrial Pretreatment Program to conform with the requirements of its NPDES permit; and,

WHEREAS, the modifications to the Industrial Pretreatment Program requires increased sampling of discharge from the program’s participants; and,

WHEREAS, GLS Portable Samplers are currently used for the monthly monitoring of this discharge; and,

WHEREAS, the City of Quincy requires the purchase of three (3) additional samplers to complete the required moni- toring; and,

WHEREAS, Teledyne ISCO of Lincoln, Nebraska, is the provider of these portable samplers; and,

WHEREAS, the City has received a quote in the amount of $8,485.50 for the purchase of three (3) portable samplers; and,

WHEREAS, funds for this purchase are available in the 2018/2019 fiscal year budget; now,

THEREFORE IT BE RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recom- mend to the Mayor and City Council that normal bidding requirements be waived and the City be authorized to purchase the samplers from Teledyne ISCO of Lincoln, NE, for the amount of $8,485.50.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Goehl, and on the roll call each of the 12

Aldermen voted yea, with 2 absent. Motion carried.

RESOLUTION

WHEREAS, in April of 2015 the City of Quincy entered into a contract with Inframark (formerly Severn Trent) of Katy, Texas, for the operation and maintenance of the City’s Waste Water Treatment Plant; and,

WHEREAS, the contract requires the City to purchase LINKO data software used by the contractor for the daily oper- ation and maintenance of the facility; and,

WHEREAS, the City has received invoices from Inframark of Katy, Texas, totaling $30,860.25 for costs associated with the purchase of the software and training required for employees working with the software; and,

WHEREAS, funding for this purchase is available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the Director of Utilities be authorized to issue payment of $30,860.25 to Inframark of Katy, Texas, as required by the contract dated April 20, 2015.

Jeffrey Conte, P.E.

Director of Utilities and Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Goehl, and on the roll call each of the 12

Aldermen voted yea, with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the aeration system at the Waste Water Treatment Plant is vital in the treatment of waste water; and, WHEREAS, the aeration system at the Waste Water Treatment Plant is failing and is in need of replacement; and, WHEREAS, the engineering and consulting firm of Crawford, Murphy and Tilly of Springfield, Illinois has submitted

a proposal to provide the necessary professional services required for the design of the aeration system and appurtenances; and,

WHEREAS, funds for this professional service are available in the 2018/2019 fiscal year budget; now,

THEREFORE IT BE RESOLVED, that the Director of Utilities and Engineering and Utilities Committee recommend to the Mayor and City Council that the City of Quincy accept the proposal from Crawford, Murphy and Tilly of Springfield, Illinois for an amount not to exceed $280,000.00 and that the Mayor be authorized to execute all necessary contract docu- ments.

Jeffrey Conte, P.E.

Director of Utilities and Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Goehl, and on the roll call each of the 12

Aldermen voted yea, with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requires the purchase of a four (4) inch water meter for the installation of a fire service; and, WHEREAS, the Badger meters offered by Midwest Meter Inc. offer the automatic meter reading technology that is compatible with the automatic meter reading system employed by the City of Quincy thus qualifying them as a sole source provider; and,

WHEREAS, the City has received a written quote from Midwest Meter Inc., of Edinburg, Illinois, totaling $6,765.00 for the purchase of the water meter; and,

WHEREAS, funding for this meter is available in the 2018/2019 fiscal year budget; now,

THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the quote of Midwest Meter Inc.,

of Edinburg, Illinois, totaling $6,765.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities and Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Goehl, and on the roll call each of the 12

Aldermen voted yea, with 2 absent. Motion carried.

ORDINANCE

Second reading of an ordinance entitled: An Ordinance Levying Taxes For Special Service Area Known As The Historic Quincy Business District In The City Of Quincy, County Of Adams, State Of Illinois, For The Fiscal Year Beginning May

1, 2019 And Ending April 30, 2020.

ORDINANCE

Second reading of an ordinance entitled: An Ordinance Levying Taxes For The City Of Quincy, In The County Of Adams, And State Of Illinois, For The Fiscal Year Beginning May 1, 2018 And Ending April 30, 2019.

ORDINANCE

Second reading of an ordinance entitled: An Ordinance Providing For The Abatement Of The Tax Heretofore Levied For The Year 2018 Of The City Of Quincy, Adams County, Illinois.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Vacating A Utility Easement. (Located in Lots 2 and 3 of Brink Business Park, 4917-5011 Oak St.)

Ald. Ernst moved the ordinance be read by its title, seconded by Ald. Havermale. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy Of 2015. (RU1 (Rural) to M1 (Light Industrial) to develop a solar farm at 2815 Ellington Rd.)

Ald. Ernst moved the ordinance be read by its title, seconded by Ald. Havermale. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (Sale of liquor by the drink and gaming at 518 Locust St.)

Ald. Entrup moved the ordinance be read by its title, seconded by Ald. Bergman. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (For office, gym, catering, day care, and meeting uses at 2040 Cherry St.)

Ald. Bauer moved the ordinance be read by its title, seconded by Ald. Bergman. Motion carried. The City Clerk read the ordinance by its title.

Finance Committee

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

REQUESTS TO SPEAK

Written requests to speak under suspended rules by Joseph Principe, 517 N. 27th, concerning the conduct of Law Enforcement and the City Attorney and Brian Reed, 1324 Carlyle Court, concerning the League Of Women Voters meeting and Real Estate taxes.

Rules Suspended

Ald. Sassen moved the rules be suspended at this time to hear from the above individuals. Motion carried.

Joseph Principe, 517 N. 27th, was a no show.

Brian Reed, 1324 Carlyle Court, believes the sticker price should be $2.00 or $10.25 a month with 2.5% yearly increase.

He stated he doesn’t see how we could go wrong doing one of these. He felt we could use existing trucks and personnel for yard waste. He also stated he has concerns with 13% tax hike. He asked the council to use a proactive approach and get in front of this before raising taxes.

Ald. Havermale moved the rules be resumed. Motion carried.

MOTIONS

Ald. Heinecke referred to the Traffic Commission a “Speed Zone” request on State Street between 8th and 10th Streets to be on their next agenda. Motion carried.

Ald. Heinecke moved to close Vermont Street, south lane from 9th to 10th; 10th Street, west lane from Vermont to Hampshire; Hampshire Street, north lane from 10th to 9th; and 9th, east lane from Hampshire to Vermont on December 14th from 5:00 p.m. to 8:30 p.m. for the Fire Department’s Annual Christmas Open House and Fire Truck Rides. Motion carried.

The City Council adjourned at 7:33 p.m. on a motion of Ald. Havermale. Motion carried.

https://quincyil.gov/files/City-Documents/CityClerk/Archive/2018/Minutes/2018-12-10.pdf