Quincy Reporter

City of Quincy City Council met Sept. 4.

Here is the minutes provided by the council:

Monday, September 3, 2018, being a holiday, the regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were physically present:

Ald. Goehl, Entrup, Bergman, Bauer, Ernst, Havermale, Farha, Rein, Lepper, VanCamp, Reis, Heinecke, Holtschlag. 13.

Absent: Ald. Sassen. 1.

Ald. Rein moved Alderman Sassen be excused from this meeting. Motion carried.

MINUTES AMENDED

Ald. Havermale moved to amend the minutes of 8/27/18 under City Council Reconvened the time City Council reconvene and sit in regular session from 8:58 p.m. to 7:58 p.m., seconded by Ald. Ernst. Motion carried.

The minutes of the regular meeting of the City Council held August 27, 2018, were approved, as amended, on a motion of Ald. Havermale. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The City Clerk presented and read the following:

PETITIONS

By Quincy Notre Dame High School requesting permission to conduct a raffle and have the bond requirement waived from now until 6/30/19. The City Clerk recommends approval of the permit.

Ald. Holtschlag moved the prayer of the petition be granted. Motion carried.

By Straight Jackets, 1000 Hampshire, requesting permission to waive Section 111.096 (a) (Consumption and Possession of Alcoholic Liquor on Public Streets, Alleys, and Sidewalks and Lots), Section 111.096 (d) (Permitting open liquor to leave licensed premises) and Section 111.067(a) (Selling outside of Licensed Premises) on September 22nd from 11:00 a.m. to 10:00 p.m. for a Grand Opening party with proper licenses being obtained. There will be a fenced in area with only one way in and out. This has been reviewed and approved by the Quincy Police Department.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By the 6th Street Promenade’s “Fall into 6th” requesting to close off 6th Street between Maine and Hampshire from 3:00 p.m. to 9:00 p.m. on October 18th, November 15th and December 20th. They request street closure signs and barricades be delivered around 6:00 a.m. on the morning of each date.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Early Childhood requesting the closing of 9th Street, Kentucky to State, from 4:00 p.m. to 8:00 p.m. for the annual “Meals and Wheels” event on October 3rd. Barricades are requested.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

MONTHLY REPORTS

The monthly reports of the City Clerk, the City Treasurer, the City Comptroller for the month of August, 2018, and the Quincy Police Department for the month of July, 2018, were ordered received and filed on a motion of Ald. Farha. Motion carried.

REPORTS OF THE QUINCY PLAN COMMISSION

Recommending approval of the subdivision under the “small tracts” provision of the Subdivision Ordinance at 203 Morton Dr. (dividing one lot into two).

Ald. Entrup moved the report be received and concurred in. Motion carried.

Recommending approval of the special permit for a planned development to add a 16 ft. by 27 ft. beer garden on the south side of 652 Payson Ave. (Leroy’s Hideout)

Ald. Holtschlag moved the report be received and concurred in and an ordinance drafted. Motion carried.

PUBLIC FORUM

Jeff Kerkhoff, 1221 Spruce, regarding the 231st Anniversary of the signing of the U.S. Constitution plus related topics. He also had a handout for the City Council.

RESOLUTION

WHEREAS, the City of Quincy understands the vital importance of maximizing revenues and reducing costs as a primary means to deliver funding for community development, infrastructure, and capital improvements in tough economic times; and

WHEREAS, the City of Quincy seeks assurances that it is receiving all revenues due from utility franchise fees and taxes, sales taxes, and use taxes; and

WHEREAS, the City desires a complete and comprehensive audit service offered on a fully contingent fee basis, featuring a thorough review of tax collections and franchise agreements, negotiation of refunds with suppliers, and recommendations for ongoing savings and revenue opportunities for the City; and

WHEREAS, Azavar Government Solutions is the only Illinois-based company that offers such service; and

WHEREAS, Azavar has conducted hundreds of audits for local governments across the country, returning millions of dollars in cost savings and revenue enhancement for those municipalities; and

WHEREAS, Azavar performs such audits on a contingency basis whereby Azavar retains 45% of all NEW revenue found for a period of three years following the delivery of audit results; and

WHEREAS, Azavar has both the tools and personnel specializing in conducting comprehensive tax audits on a contingency basis; NOW

THEREFORE BE IT RESOLVED, that the City Treasurer and the Finance Committee recommend to the Mayor and City Council that Azavar Government Solutions be engaged to perform a tax audit of utility franchise fees and taxes, sales taxes, and use taxes for the City of Quincy.

Dr. Linda K. Moore

City Treasurer

Ald. Farha moved to amend the resolution to read 45% instead of 40% retained by Azavar, seconded by Ald. Havermale,

inserting the correct Resolution in the minutes. Motion carried.

Ald. Farha moved for the adoption of the resolution, as amended, seconded by Ald. VanCamp, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of maintaining the network infrastructure and computer systems for use by all city departments; and,

WHEREAS, virtualization technology has allowed the city to significantly reduce the power and cooling consumption of various technology and reduce the hardware costs associated with network servers; and,

WHEREAS, the Information Technology Department received a quote from VMware for annual software maintenance; and,

WHEREAS, this 1-year maintenance contract covers maintenance support and includes software upgrades; and

THEREFORE BE IT RESOLVED, the Director of Information Technology recommends to the Mayor and City Council that the low quote from VMware through their business partner, SHI, be accepted for $4,083.45 for the annual maintenance agreement.

Jim Murphy

Director of I.T.

Ald. Lepper moved for the adoption of the resolution, seconded by Ald. VanCamp, and on the roll call each of the 13

Aldermen voted yea, with 1 absent. Motion carried.

Finance Committee

Ald. Farha, seconded by Ald. Holtschlag, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

MOTIONS

Ald. Bergman moved to close 6th, Oak to College, on September 29th from 3:00 p.m. to 9:00 p.m. to allow a block party by the Fishers of Men. Barricades are requested. Motion carried.

Ald. Bauer moved to block the alley at 721 N. 7th between the church and their parking lot, Broadway to Vermont, 6th to 7th, on September 21st from 5:00 p.m. to 10:00 p.m. Motion carried.

Ald. Lepper referred to the Traffic Commission the possibility of a “4-Way Stop” at Quail Creek and South 46th Street. Motion carried.

The City Council adjourned at 7:35 p.m. on a motion of Ald. Havermale. Motion carried.

https://quincyil.gov/files/City-Documents/CityClerk/Archive/2018/Minutes/2018-09-04.pdf