Quincy Reporter

Quincy Park District Board met Oct. 10.

Here is the minutes provided by the board:

ROLL CALL

The meeting was called to order by President Bob Gough and upon the roll being called the following members were physically present at said location:

President Bob Gough, Vice President Barbara Holthaus, Commissioners Vicki Dempsey, John Frankenhoff, Sara Reuschel, Jeff Steinkamp, and Kelly Stupasky.

No Park Commissioner was permitted to attend the meeting by video or audio conference: none.

The following Park Commissioner was absent and did not participate in the meeting in any manner or to any extent whatsoever: none.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks– Matt Higley, Director of Business Services – Don Hilgenbrinck, Director of Program Services – Mike Bruns, Director of Golf – David Morgan, Marketing Coordinator – Marcelo Beroiza, Administrative Assistant – Mary Arp and Board Attorney – Terry Anastas.

President Gough led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Gough asked if there were any objections or changes to the September 12, 2018 Regular Board meeting minutes or the check register and upon hearing no objections he announced they were approved by unanimous consent.

CORRESPONDENCE

Executive Director Frericks noted that Quincy University extended their appreciation for our internship program.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks asked those wishing to attend the annual conference to let him or Mary know as soon as possible. He briefly noted the situation with flooding and the parks that were affected. He stated that QBAREA (Quincy Bay Area Restoration and Enhancement Association) hosted an open house yesterday. Approximately 45 people attended. He noted that they answered a number of questions and explained that the focus of the open house was to educate the public on the differences in the riverfront projects. Specifically, they were distinguishing their project from the Riverfront Development project and the wildlife refuge project in Bob Bangert Park. He noted that QBAREA is applying for a federal grant that would fund the project 100%. He also reported that they have received their 501c3 designation and are now registered with the State of Illinois to accept donations. He reported that the Grand Prix event has officially wrapped up. He noted that it was a good first year and expressed hope that future years will be even better.

DIRECTORS’ REPORTS

Director Higley reported that the turf at Wavering Park has been installed. He also noted that staff has been installing flood cables. Director Bruns provided an update on the fall programs and the closing of the facilities. He was asked about the Early Tin Dusters event and whether the Batting Cage would be open. He explained that this was done two years ago and we lost money so we did not do it last year and don’t plan on doing it this year.

Coordinator Berozia reported that we continue to work on outreach with the Northside Programs and noted that movies and Halloween Night are part of the October programs. NEW BUSINESS

Order Calling a Public Hearing to Sell General Obligation Bonds and Staff Directive To Publish BINA Notice for 2019/2019A Bond

President Gough noted that this item is for the notice of the District to sell $3,200,000 General Obligation Bonds. Authorization for the hearing and notice are required. President Gough authorized the call for a BINA hearing and publication of the notice.

RESOLUTION NO. 18-05: “Truth in Taxation” Act Resolution

COMMISSIONER STUPASKY MADE A MOTION TO APPROVE RESOLUTION NO. 18-05 AS PRESENTED. Director Hilgenbrinck explained that this is being presented as required by law. We are required to estimate the amount of taxes necessary and to determine if it will be greater than 105% of the prior year. It is not greater than 105% from the prior year.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER FRANKENHOFF YES

COMMISSIONER REUSCHEL YES

COMMISSIONER STEINKAMP YES

COMMISSIONER STUPASKY YES

COMMISSIONER DEMPSEY YES

VICE PRESIDENT HOLTHAUS YES

PRESIDENT GOUGH YES

PRESIDENT GOUGH DECLARED THE MOTION CARRIED.

ORDINANCE NO. 18-05: Authorizing the 2018 Property Tax Levy

Director Hilgenbrink explained that the 2018 proposed tax levy will be presented for approval in November. There may be some minor changes next month. He reviewed the changes from last year and noted that the increase from the trail bond has been offset by a decrease in the liability and unemployment levy. There was some discussion regarding the impact of the bonds and timing of bond payments.

Bill Klingner Trail 18th to 24th Street, Engineering Services Agreement

COMMISSIONER REUSCHEL MADE A MOTION TO AUTHORIZE THE EXECUTIVE DIRECTOR TO EXECUTE AN ENGINEERING SERVICES AGREEMENT WITH KLINGNER & ASSOCIATES FOR $233,340. Executive Director Frericks explained that bids from the September 21, 2018 bid letting were over budget and the project needs to be rebid. He met with Klingner and Associates and they identified changes that should reduce the cost. There was some discussion regarding the changes. UNANIMOUS. PRESIDENT GOUGH DECLARED THE MOTION CARRIED.

Quincy Park District Annual Capital Project Bond List

COMMISSIONER REUSCHEL MADE A MOTION TO APPROVE THE QUINCY PARK DISTRICT ANNUAL CAPITAL PROJECT BOND LIST. Executive Director Frericks noted that this list has been presented numerous times and the only change was with the dog park. UNANIMOUS. PRESIDENT GOUGH DECLARED THE MOTION CARRIED.

Quincy Park District 2018-2019 Goals & Objectives 3rd Quarter Review

Executive Director Frericks noted that the updates were highlighted. There was a question about the delivery of water to the Community Garden Coalition.

Quincy Park District 2019-2020 Goals and Objectives

COMMISSIONER HOLTHAUS MADE A MOTION TO APPROVE THE 2019-2020 GOALS AND OBJECTIVES AS PRESENTED. Executive Director Frericks noted that the goals and objectives are adopted annually and were originally discussed at the August 24, 2018 Board Retreat. There was discussion regarding the Quinsippi Island bridge railing. UNANIMOUS. PRESIDENT GOUGH DECLARED THE MOTION CARRIED.

RESOLUTION NO. 18-06: Approving the Grant of Permanent Easement for Water Well and Water Pipes to the City of Quincy, Illinois

COMMISSIONER STEINKAMP MADE A MOTION TO TABLE RESOLUTION NO. 18-06 AS PRESENTED. UNANIMOUS. PRESIDENT GOUGH DECLARED THE MOTION CARRIED. Executive Director Frericks explained that he and Board Attorney Anastas were contacted by the City requesting that this be streamlined but now the City has decided not to move forward with this agreement at this time. There was some discussion regarding the status of the negotiations.

Shelter/Special Event/Services Fees

Director Hilgenbrinck noted that the proposed changes are to raise the base “Additional Services Fee” $5.00, the per picnic table fee $5.00, and to limit off-site rentals to civic and non-profit groups for fundraising and public events. There was some discussion regarding off-site rentals.

Art Keller Marina Fees

Director Higley explained that the proposed increase was only for slip rentals and the increase is 5 cents per square foot. He noted that the increase in revenue was projected to be $2,000. There was discussion regarding this year’s projected loss and the condition of the ramps.

Westview Golf Course Fees

Director Morgan stated that the proposed increases are for car pass fees and punch card car fees and the anticipated increase in revenue will be approximately $20,000. There was some discussion regarding this year’s anticipated profit and the need to cover capital equipment and maintenance.

Indian Mounds Pool Fees

Director Bruns stated that there are no recommended fee changes for 2019. He noted that there is projected loss this year but it is not as much as last year. There was some discussion regarding the capacity of the pool and its attendance.

Showmobile Rental Fees

Director Bruns noted that there are no recommended fee changes for 2019. He noted that the Park Band uses the showmobile regularly and the expenses this year were for a new platform.

Financial Assistance Program

Director Bruns stated that there are no recommended changes in the program this year. It was noted that the program will be posted on social media. There was some discussion on utilization of the program and potential changes.

Athletic Surface Rental

Director Bruns noted that the Wavering turf field and sand volleyball courts were added.

Batting Cage Fees

Director Bruns noted that there are no recommended fee changes for 2019. There are plans to market and advertise the area in the future.

Quench Buggy Fees

Director Bruns noted that there are no recommended fee changes for 2019.

PUBLIC INPUT

Jeff Kerkhoff noted that an additional pool would be costly.

President Gough thanked Commissioners Steinkamp and Frankenhoff for attending the Riverfront Development presentations. He reported that there was a brief meeting today and they will be deciding on one group. This group will be asked to attend the next Park District Board meeting and make a full presentation to this Board. He noted that we will get nonbinding resolutions from the City and County for their portion of this project. It is anticipated to be a six million dollar project and they will each contribute one million. We will fund the project four million. He noted this amount was higher than originally planned. He stated that the City funds will come from TIF funds. The plan is to get the resolutions and see the presentation in November. In December we will vote on whether to put a referendum on the ballot. Commissioner Frankenhoff noted that he learned, from attending the presentations, that the four to six million needed was only the first phase. There was some discussion on how to finance the maintenance of a pier and the need to get the Board Attorney’s opinion on the Board members’ ability to express their opinion on the project if it is placed on the ballot. There may also need to be a referendum to increase the corporate tax levy. This levy increase would be a permanent change in the levy. The nonbinding referendums are expected in early December. There was discussion on whether there is support for this project by the County and the City.

COMMISSIONER DEMPSEY MOVED TO ADJOURN. UNANIMOUS. PRESIDENT GOUGH DECLARED THE MOTION CARRIED.

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