Quincy Reporter

Community Consolidated School District 181 Board of Education Finance and Facilities Committee met May 6.

Here are the minutes provided by the committee:

Call of Meeting

The Board of Education Finance and Facilities Committee meeting of Community Consolidated School District 181, DuPage and Cook Counties, Illinois, was called to order by Board Member and Finance Committee Co-Chair Sinead Duffy at 5:01 p.m. on Tuesday, May 6, 2025.

Roll Call

Finance and Facilities Committee members present were Dr. Hector Garcia, Asim Aleem, Ellen Dunlap, Mindy Bradford, Meg Cooper, Lois Mejdrich, Adam East, Jerry Mejdrich, Margaret Kleber, Sinead Duffy, Mike Duggan, and Catie Norton. Also present, Jean Duggan, Recording Secretary.

Pledge of Allegiance

Mindy Bradford led the Pledge of Allegiance.

Public Comment

No public comments.

Approval of Minutes

Sinead Duffy made a motion to approve the minutes from the April 15, 2025, Finance and Facilities Committee meeting. Meg Cooper seconded the motion. The motion carried.

Celebrations and Reminders

Ms. Bradford noted the following celebrations and reminders:

Reminders:

● The June Finance and Facilities Committee meeting will be held at Oak School in one of the newly renovated classrooms.

Discussion Topics

Full-Day Kindergarten Financial Update

Ms. Bradford provided a financial update on the Full-Day Kindergarten projects. The total budgeted amount is $19,171,616. As of April 25, 2025, the District has spent $14,644,233 (76%) of the total budget for the projects. All six projects continue to run under budget and on time or early.

Committee members discussed Kindergarten Enrollment and requested that the committee be given an update during the June Finance and Facilities Committee meeting.

District Office Building Update

Mike Duggan, Director of Facilities, provided an update on the construction status of the new District Office building at 133 East Ogden Avenue in Hinsdale.

The administration is working with the Village of Hinsdale to receive approval for the exterior site work so that the last portion of the work can be completed as soon as possible. The administration appeared before the Planning Commission and the District Architect on April 9, 2025, when the Commission made recommendations for the exterior design. The matter was continued until May 14, 2025, planning commission meeting, giving the District and its architect time to address the Commission’s concerns. This exterior work that is the subject of these planning meetings is not a roadblock to Construction, Inc. or to the District's occupancy timeline, as continued good progress on all interior work is being made. He said that the one negative impact of the Planning Commission's involvement is that the installation and the windows may not be able to be completed until after the District has occupied the building.

Construction Status Update

Painting being completed

○ Ceiling grid and acoustical tiles are installed

○ Flooring installation has begun

○ Millwork and cabinetry are being installed

○ Mechanicals installation is close to completion

○ Interior glass walls are being framed and installed

● Furniture and appliances are scheduled for delivery and installation on May 19

● Elevator work is scheduled to begin May 5 and is expected to be complete prior to move-in..

Financial Update:

Ms. Bradford provided a financial update on the District Office. Ms. Bradford shared that the total budget for the District Office is $5,105,500. As of March 31, 2025, the District has spent $1,729,493 (34%) of the total project budget.

Items for Recommendation

Monthly Financials

Ms. Bradford shared the following:

Operating Funds Year to Date:

● $24.9 MM: Trending on track

○ Includes relief to the taxpayers in the spring

● Revenue $49.6 MM: Trending on track

● Expenses $55.7 MM: Trending on track

The committee agreed and supported the recommendation to bring this item forward for Board approval.

Budget Presentation and Approval of the FY26 Tentative Budget for Public Display Ms. Bradford presented the FY2026 Tentative Budget for Public Display for Approval. She noted that the Illinois School Code requires the budget to be displayed for 30 days before adoption.

She said the District is projecting Operating Revenues of approximately $89.2 million, Operating Expenses of $82.1 million, and Transfers of approximately $6.6 million, for an operating surplus of approximately $550,000 for the 2026 fiscal year. The projected revenue split is $84.8 million (95.0%) Local Funding, $3.1 million (3.4%) State Funding, and $1.4 million (1.6%) Federal Funding.

She then shared the upcoming timeline for the budget process:

● May 12, 2025: Board of Education approval to publish the Fiscal Year 2026 Tentative Budget

● May 13, 2025: Fiscal Year 2026 Tentative Budget on Public Display

● May 15, 2025: Legal Ad (Hinsdalean)

● June 16, 2025: Public Hearing at Board of Education meeting and Board approval of FY26 Budget

● No later than July 16, 2025: FY26 Approved Annual Budget filed with the County Clerks of DuPage and Cook Counties and the Illinois State Board of Education

● No later than July 16, 2025: FY26 Approved Annual budget posted on the District’s website, and notice sent to parents and guardians of students

The committee agreed and supported the recommendation to bring this item forward for Board approval.

Resolution Approving Treasurer’s Bonds

Ms. Bradford presented the Approval of the Resolution Approving Surety Treasurer’s Bonds. She asked that the Board approve a resolution for a $8 million surety bond for the school treasurer, as required by state law (105 ILCS 5/8-2). She noted that this ensures financial protection for the district's funds, and the district will pay the annual premiums for these bonds. She shared that all necessary documentation will be submitted to the DuPage Regional Office of Education well in advance of the June 15th deadline.

The committee agreed and supported the recommendation to bring this item forward for Board approval. Resolution Appointing School Treasurer and Fixing Treasurer’s Compensation

Ms. Bradford presented the Approval of the Resolution Appointing the School Treasurer and Fixing the Treasurer's Compensation. Pursuant to School Code 105 ILCS 5/8-1, the Board of Education may appoint a non-school board member to serve as School Treasurer. Mindy Bradford was appointed to serve as School Treasurer. The annual compensation required for the School Treasurer was set at $1.

The committee agreed and supported the recommendation to bring this item forward for Board approval.

Future Agenda Items

● District Office Building Update

● Monthly Financials

● Public Hearing on the Budget

● Budget Public Hearing & Adoption

● Workers’ Compensation and Property Liability Insurance Renewal

● Working Cash Resolution

● Capital Improvement Resolution

● Debt Service Resolution

● Authorization to Pay Summer Bill Runs

● Insurance Rate Renewal

Adjournment

Sinead Duffy made a motion to adjourn at 5:42 p.m. Meg Cooper seconded the motion. The motion carried.

https://go.boarddocs.com/il/hccsdil/Board.nsf/files/DHDMEZ561602/$file/2025_05_06_Fin.%20and%20Fac.%20Com.%20Mtg.%20Min..pdf