Quincy Reporter

City of Quincy City Council met Nov. 25.

Here are the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Michael A. Troup presiding. The following members were physically present: Ald. Fletcher, Entrup, Bergman, Bauer, Hultz, Mays, Sassen, Rein, Ebbing, Reed, Reis, Holtschlag. 12.

Absent: Ald. Farha, Uzelac. 2.

Ald. Holtschlag moved absent Aldermen be excused and allowed the usual compensation for this meeting. Motion carried.

The minutes of the regular meeting of the City Council held November 18, 2024, were approved on a motion of Ald. Entrup. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The City Clerk presented and read the following:

PUBLIC COMMENT

Richard Vogel stated that the area neighbors depend on the 25th & Broadway Street intersection stoplight. Brianna Rivera spoke concerning Small Business Saturday and Christmas lighting in Washington Park this Saturday. Kevin Ballard asked the council to support the CBD Beautification Program resolution.

Jason Priest spoke to the council.

PETITIONS

By the following organizations requesting permission to conduct a raffle and have the bond requirement waived: Quincy Museum from now through December 15, 2024; Quincy Public Schools Foundation from now until November 30, 2024. The City Clerk recommends approval of the permits.

Ald. Sassen moved the prayer of the petitions be granted. Motion carried.

ANNUAL REPORT OF THE QUINCY POLICE DEPARTMENT

The annual report of the Quincy Police Department for 2023 was ordered received and filed on a motion of Ald. Reis. Motion carried.

PROCLAMATION

By Michael A. Troup proclaiming November 25, 2024 to January 1, 2025 “Quinsippi Chapter of Mothers Against Drunk Driving: Project Red Ribbon.”

Ald. Reis moved the proclamation be received and filed. Motion carried.

MAYOR’S APPOINTMENTS

By Mayor Michael A. Troup making the appointments of Auxiliary Police Officers - Nicole Mason, Preston Jarvis, and Ross Glidewell.

Ald. Sassen moved the appointments be confirmed. Motion carried.

RESOLUTION, AS AMENDED

WHEREAS, An Act to provide procedures for public notice and hearing on tax and levy increases, approved and effective July 29, 1981, and known and cited as “The Truth in Taxation Act” (35 ILCS 200/18-55 et seq.), as amended, (the “Act”), requires taxing districts, including the City of Quincy, to disclose by publication and hold a public hearing on their intention to adopt an aggregate levy in amounts more than 105% of the property taxes extended or estimated to be extended, including any amount abated by the taxing district prior to such extension, upon the levy of the preceding year; and

WHEREAS, Section 18-60 of the Act requires the corporate authority of each taxing district, not less than twenty (20) days prior to the adoption of its aggregate levy (the “Levy”), to determine the amounts of money, exclusive of any portion of that Levy attributable to the cost of conducting any election required by the general election law (“Election Costs”), estimated to be necessary to be raised by taxation for that year upon the taxable property in its district; and

WHEREAS, if the estimate of the corporate authority required to be made as provided in Section 18-65 of the Act is more than 105% of the amount extended or estimated to be extended, including any amount abated by the corporate authority prior to such extension, upon the levy of the preceding year, exclusive of Election Costs, Section 18-70 of the Act requires the corporate authority to give public notice of and hold a public hearing on its intent to adopt a levy which is more than 105% of the extensions, including any amount abated, exclusive of Election Costs, for the preceding year.

WHEREAS, the City Council of the City of Quincy has estimated, based upon the most recently ascertainable information, that the amount necessary to be raised by taxation for the real estate tax year of 2024 is more than 105% of the amount extended or estimated to be extended upon the levy of the preceding real estate tax year of 2024, exclusive of election costs.

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF QUINCY as follows:

SECTION 1. ESTIMATED LEVY: The City Council hereby determines that the amounts of money, exclusive of conducting an election required by the general election law, estimated to be raised by taxation upon the taxable property of the district for real estate tax year of 2024 is $6,951,939 which is also proposed “aggregate levy” of the City for such year (that is, corporate and special purpose monies).

SECTION 2. PUBLIC HEARING SCHEDULED: Based on the foregoing, the proposed 2024 aggregate levy is 124.53% of the final 2023 aggregate levy of $5,582,336, and, accordingly, it is necessary to schedule a public hearing be held on December 9, 2024 at 7:00 p.m. at the City Hall Council Chambers; and notice of said hearing is to be published in accordance with the requirements of the Truth in Taxation Law.

SECTION 3. EFFECTIVE DATE: This resolution shall be in full force and effect immediately upon its passage. Ald. Holtschlag, moved for the adoption of the resolution, seconded by Ald. Mays.

Ald. Bergman moved to amend the Resolution choosing Option C – 1, seconded by Ald. Rein and on a roll call the following vote resulted: Yeas: Ald. Fletcher, Entrup, Bergman, Bauer, Hultz, Mays, Sassen, Rein, Ebbing, Reis, Reed. 11. Nay: Ald. Holtschlag. 1. Absent: Ald. Farha, Uzelac. 2.

Ald. Bergman moved for the adoption of the resolution, as amended, seconded by Ald. Reed, and on the roll call the following vote resulted: Yeas: Ald. Rein, Ebbing, Reis, Reed, Fletcher, Entrup, Bergman, Bauer, Hultz, Mays, Sassen. 11. Nay: Ald. Holtschlag. 1. Absent: Ald. Uzelac, Farha. 2. Motion carried.

TRUTH AND TAXATION RESOLUTION FOR THE QUINCY HISTORIC BUSINESS DISTRICT SPECIAL SERVICE AREA

WHEREAS, An Act to provide procedures for public notice and hearing on tax and levy increases, approved and effective July 29, 1981, and known and cited as “The Truth in Taxation Act” (35 ILCS 200/18-55 et seq.), as amended, (the “Act”), requires taxing districts, including the Historic Quincy Business District, to disclose by publication and hold a public hearing on their intention to adopt an aggregate levy in amounts more than 105% of the property taxes extended or estimated to be extended, including any amount abated by the taxing district prior to such extension, upon the levy of the preceding year; and

WHEREAS, Section 18-60 of the Act requires the corporate authority of each taxing district, not less than twenty (20) days prior to the adoption of its aggregate levy (the “Levy”), to determine the amounts of money, exclusive of any portion of that Levy attributable to the cost of conducting any election required by the general election law (“Election Costs”), estimated to be necessary to be raised by taxation for that year upon the taxable property in its district; and

WHEREAS, if the estimate of the corporate authority required to be made as provided in Section 18-65 of the Act is more than 105% of the amount extended or estimated to be extended, including any amount abated by the corporate authority prior to such extension, upon the levy of the preceding year, exclusive of Election Costs, Section 18-70 of the Act requires the corporate authority to give public notice of and hold a public hearing on its intent to adopt a levy which is more than 105% of the extensions, including any amount abated, exclusive of Election Costs, for the preceding year.

WHEREAS, the Historic Quincy Business District has estimated, based upon the most recent ascertainable information, that the amount necessary to be raised by taxation for the real estate tax year of 2024 is not more than 105% of the amount extended or estimated to be extended upon the levy of the preceding real estate tax year of 2023, exclusive of election costs.

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF QUINCY as follows:

SECTION 1. ESTIMATED LEVY: The Historic Quincy Business District hereby determines that the amounts of money, exclusive of conducting an election required by the general election law, estimated to be raised by taxation upon the taxable property of the district for real estate tax year of 2024 is $116,500 which is also proposed “aggregate levy” of the City for such year (that is, corporate and special purpose monies).

SECTION 2. NO HEARING SCHEDULED: In view of the determination of the estimated aggregate levy of 104.69% of the preceding levy extension, it is not necessary to schedule, give notice of or hold a public hearing on the intent of the Historic Quincy Business District to adopt a levy.

SECTION 3. EFFECTIVE DATE: This resolution shall be in full force and effect immediately upon its passage. Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call the following vote resulted: Yeas: Ald. Sassen, Ebbing, Reis, Reed, Holtschlag, Fletcher, Entrup, Bergman, Bauer, Hultz, Mays. 11. Nay: Ald. Rein. 1. Absent: Ald. Farha, Uzelac. 2. Motion carried.

RESOLUTION AUTHORIZING THE ACCEPTANCE OF CBD BEAUTIFICATION PROGRAM CONTRACT

WHEREAS, to support Quincy’s downtown, the City of Quincy established a beautification program in 1998 to address cleanliness and beautification of the downtown; and

WHEREAS, the purpose of the CBD Beautification Program is to maintain sidewalks, curbs, tree wells, planter boxes, city parking lots, bus shelters, and Looking for Lincoln wayside exhibits and to keep these areas free of weeds, trash and debris; and

WHEREAS, the CBD Beautification Program includes the annual planting of flowers in 65 planter boxes and 2 landscape medians within the service area; and

WHEREAS, the service area for the CBD Beautification Program is Jersey Street to Vermont Street between 3rd Street and 9th Street; and

WHEREAS, the City received three bids from landscape and service companies for the four (4) year CBD Beautification maintenance contract from 2025-2028; and

WHEREAS, Leffers Landscape & Nursery of Quincy, Ill. submitted the low bid of $153,352, or an average of $38,338/ year, for the four (4) year contract; and

WHEREAS, the Central Services Committee has reviewed the bids and recommends approval of the four-year contract (2025-2028) with Leffers Landscape & Nursery;

NOW THEREFORE, BE IT RESOLVED as follows:

1) That the Mayor and City Council accept the low bid of Leffer Landscape and Nursery in the amount of $153,352 for the four-year CBD Beautification Program maintenance contract for 2025-2028.

2) That the full amount of this contract shall be paid from TIF 313 Fund.

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call the following vote resulted: Yeas: Ald. Reis, Reed, Holtschlag, Fletcher, Entrup, Mays, Ebbing. 7. Nays: Ald. Bergman, Bauer, Hultz, Sassen, Rein. 5. Absent: Ald. Uzelac, Farha. 2. The Mayor cast a vote of yea. Motion carried.

RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE

BE IT RESOLVED, by the Council of the City of Quincy, Illinois, that the following described streets(s)/roads(r)/ structures be improved under the Illinois Highway Code. Work shall be done by contract.

For Structures:

Name of Street(s)/Road(s) Existing Route Location Feature Crossed

Harrison Stucture No.FAU7814 700 ft east Curtis Creek

001-6005 of 24th St.

BE IT FURTHER RESOLVED,

1. That the proposed improvement shall consist of Replacement of SN 001-6005 and associated street improvements. 2nd supplemental resolution.

2. That there is hereby appropriated the sum of six hundred thousand Dollars ($600,000.00) for the improvement of said section from the Local Public Agency’s allotment of Motor Fuel Tax funds.

BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transfer four (4) certified originals of this resolution to the district office of the Department of Transportation.

I, Laura Oakman, City Clerk in and for said City of Quincy in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Council of Quincy at a meeting held on November 25, 2024.

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 12 Aldermen voted yea with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering requested bids for the replacement of the Harrison Street Bridge over Curtis Creek; and,

WHEREAS, the following bids were received:

Laverdiere Construction

Macomb, Illinois $2,055,988.35

County Contractors

Quincy, Illinois $1,993,105.50

Engineer’s Estimate $2,102,896.00

WHEREAS, the bids have been reviewed by the Engineering Manager and found to be acceptable for consideration; and,

WHEREAS, funding for this project is available in the 2024/2025 Motor Fuel Tax Fund and Water Fund fiscal year budgets; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project. NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager, Director of Public Works, and Central Services Committee recommend to the Mayor and Quincy City Council that the low bid in the amount of $1,993,105.50 from County Contractors of Quincy, Illinois be accepted, and the Mayor be authorized to sign necessary construction contract documents.

Steve Bange, P.E.

Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 12 Aldermen voted yea with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering designs, inspects, and oversees roadway and underground infrastructure improvement projects throughout the city of Quincy; and,

WHEREAS, the Department requires the services of an engineering firm to assist with on-site construction inspection for the replacement of the Harrison Street Bridge; and,

WHEREAS, Klingner and Associates of Quincy has submitted a proposal for an amount not exceeding $278,728.00 for the construction inspection services; and,

WHEREAS, Klingner and Associates has the expertise and resources required to provide these services in a timely and satisfactory manner; and,

WHEREAS, funding for this service is available in the 2024/2025 Motor Fuel Tax Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager, Director of Public Works, and Central Services Committee recommend to the Mayor and Quincy City Council that the contract proposal from Klingner and Associates of Quincy, Illinois for an amount not exceeding $278,728.00 for construction inspection services be accepted and the Mayor be authorized to sign necessary contract documents.

Steve Bange, P.E.

Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Rein, and on the roll call each of the 12 Aldermen voted yea with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the maintenance and repair of City-owned vehicles and equipment; and,

WHEREAS, the City recently requested sealed, competitive bids for the purchase of automotive, truck, and off-road tires for a two-year contract term beginning on January 1, 2025, and ending on December 31, 2026; and,

WHEREAS, the following bids were received:

Pomp’s Tire Service, Inc. $10,117.22

Quincy, Illinois

Summy Tire $ 9,720.88

Quincy, Illinois

WHEREAS, the bids have been reviewed and the bid from Summy Tire of Quincy, Illinois, meets all the requirements of the bid specifications, and finds them to be acceptable for consideration; and,

WHEREAS, funding for the purchase of these materials is available in the 2024/2025 Central Garage Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, Director of Central Services, and Central Services Committee recommend to the Mayor and Quincy City Council that the bid from Summy Tire of Quincy, Illinois, in the amount of $9,720.88 be accepted and that the City enter a two-year contract for the purchase of automotive, truck, and off-road tires.

Kevin McClean

Director of Central Services

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 12 Aldermen voted yea with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the maintenance and removal of trees on right-of way throughout the city of Quincy; and,

WHEREAS, the Department of Central Services requires the purchase of a stump grinder to assist with the removal of tree stumps; and,

WHEREAS, the City of Quincy utilized the services of Sourcewell, a municipal procurement contractor, to assist with obtaining the piece of equipment at a competitive price; and,

WHEREAS, a quote from Vermeer Midwest of Goodfield, Illinois, offers the purchase of a 2024 Vermeer SC70TX track-mounted stump grinder at the cost of $73,051.70; and,

WHEREAS, the Director of Central Services has reviewed the quote and equipment specifications and finds them to be acceptable; and,

WHEREAS, funding for this purchase is available in 2024/2025 General Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, Director of Central Services, and the Central Services Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the quote in the amount of 73,051.70 from Vermeer Midwest of Goodfield, Illinois, for the purchase of a 2024 Vermeer SC70TX track-mounted stump grinder be accepted.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 12 Aldermen voted yea with 2 absent. Motion carried.

RESOLUTION

WHEREAS, on April 8, 2024, the Quincy City Council awarded a contract in the amount of $7,778,000.00 for the renovation of City Hall; and,

WHEREAS, the City requires the services of an engineering firm to assist with construction inspection and project administration; and,

WHEREAS, Klingner and Associates has the expertise and resources required to provide these services in a timely and satisfactory manner; and,

WHEREAS, the City has received invoices totaling 73,246.78 for the construction administration services; and,

WHEREAS, funding for this service is available in the 2024/2025 Capital Fund fiscal year budget. NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works recommends to the Mayor and Quincy

City Council that the invoices totaling $73,246.78 from Klingner and Associates of Quincy, Illinois for construction administration services be approved for payment.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call the following vote resulted: Yeas: Ald. Mays, Sassen, Rein, Ebbing, Reis, Reed, Holtschlag, Fletcher, Entrup, Hultz. 10. Nays: Ald. Bergman, Bauer. 2. Absent: Ald. Farha, Uzelac. 2. Motion carried.

RESOLUTION

WHEREAS, the four pillars of Procedural Justice are Fairness, Impartiality, Transparency and Voice; and

WHEREAS, it is important for police departments to be fair in process, impartial in decision making, transparent with the community and give the citizens we serve a voice; and

WHEREAS, in years past the Quincy Police Department would conduct citizen surveys by having an employee call citizens from entries made on the officers activity log – an often unsuccessful and inefficient way to gather information that was discontinued years ago; and

WHEREAS, technology now available through PowerDMS can automatically send a text message to the cell phone number on the dispatch ticket with a link to a survey once the call for service is complete; and

WHEREAS, this allows the citizen to fill out a survey, answering specific questions related to how the call for service was handled; and

WHEREAS, feedback is obtained without any time or effort by any police department employees; and

WHEREAS, the feedback received can help identify strengths, address weaknesses, reinforce best practices and will give an overall department rating of how those who call for police service feel the agency is doing; and

WHEREAS, three quotes were obtained for this product from Insight Public Sector ($11,754.80) SHI ($11,673.77) and PowerDMS ($9,876.00); now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the Quincy Police Department be authorized to sign an agreement to lock in current pricing for a 12-month subscription to PowerEngage by PowerDMS, at a cost of $9,876.00, with plans to purchase and activate the software in 2025. Adam C. Yates, Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 12 Aldermen voted yea with 2 absent. Motion carried.

REPORT OF FINANCE COMMITTEE

Mike Rein

Jack Holtschlag

Anthony E. Sassen

Eric Entrup

Richie C. Reis

Finance Committee

Ald. Rein, seconded by Ald. Sassen, moved the report be received and vouchers be issued for the various amounts and on the roll call each of the 12 Aldermen voted yea with 2 absent. Motion carried.

The City Council adjourned at 8:10 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument/8120/638709092537400000