City of Quincy City Council met June 10

Mayor Mike Troup | City of Quincy Website

By Philip Gonzales

Jul 16, 2024

City of Quincy City Council met June 10.

Here are the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. at the Quincy Regional Airport, 1645 Highway 104, with Mayor Michael A. Troup presiding.

The following members were physically present: Ald. Fletcher, Bergman, Bauer, Hultz, Mays, Rein, Ebbing, Reid, Reed, Holtschlag. 10.

Absent: Ald. Entrup, Farha, Sassen, Uzelac. 4.

Ald. Bergman moved the absent Aldermen be excused and allowed the usual compensation for this meeting. Motion carried.

The minutes of the regular meeting of the City Council held June 3, 2024, and the Town Business meeting of May 13, 2024 were approved on a motion of Ald. Bergman. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

Ald. Bergman moved the City Council sit as a Town Board. Motion carried.

TOWN BUSINESS

The City Clerk and Ex-Officio Town Clerk presented and read the following:

Registered Request to Speak

No one registered to speak.

Report Of The Quincy Township Supervisor

For General Assistance For The Month Of May, 2024

DISBURSEMENTS

Relief orders were issued to 15 cases containing 21 individuals at an average grant per case of $416.67 $ 6,250.00

CASH ACCOUNT

Balance May 1, 2024

GA Checking $ 9,506.11

GA Money Market 84,477.80

Interest 46.64

Total $ 94,030.55

Obligations paid during the month (6,250.00)

Balance May 31st 2024 $87,780.55

Maggie Hoyt

Supervisor Quincy Township

We the undersigned auditing committee to which were referred the above bills respectfully report it has examined same and recommend their payment.

Bauer Chairman

Bergman

Uzelac

Ald. Bergman, seconded by Ald. Bauer, moved the report be received and vouchers be issued for the payment of disbursements and administrative bills for the various amounts, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

Quincy Township Bill payments for June 2024

Vendor Amount

Adams 420.95

Alarm Systems 64.95

Chris Stegner 270.00

City of Quincy Self Insurance 51.50

Department Of Utilities City of Quincy 200.00

Digital Copy Systems 106.01

Homefield Energy 1,000.00

Illinois School Supply 390.62

Josh Ayres (Mileage) 147.40

Maggie Hoyt

(Registration fee and backup system) 249.00

Marco 41.50

O’Donnells 56.00

Township Supervisors of Illinois 1,051.05

Total $ 4,048.98

Capital Fund

A-1 Security and Lock Service 525.00

Adams County Glass (approved via resolution 11/6/23) 56,385.12

Barnard Elevator Company 811.00

Total Capital Fund $ 57,721.12

Committee:

Bauer Chairman

Bergman

Uzelac

Ald. Bergman, seconded by Ald. Bauer, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

Discussion of Decennial Committees on Local Government Efficiency Act.

Discuss gathered information and compile a report as required pursuant to the Local Government Efficiency Act.

Accept comments of residents of Quincy Township concerning Decennial Report and Local Government Efficiency Act.

Ald. Bergman called Maggie Hoyt, Township Supervisor, up to speak. Maggie Hoyt explained that this meeting will serve as the second Decennial committee meeting. The purpose for the second meeting is to discuss the draft report and compile any additional information that needs to be added to it. A special Township meeting will be held July 8, 2024 for a public hearing to receive comments, discussion and approval of the final report.

Ald. Bergman moved the report be filed with the Clerk and a special meeting of the Town Board be held on July 8, 2024 at 7:00 p.m. for a public hearing to receive any comments and discussion and approval of the final report as prepared by the committee, seconded by Ald. Bauer. Motion carried.

The meeting resumed its sitting as a City Council on motion of Ald. Bergman.

PUBLIC COMMENTS

Brianna Rivera, The District Director, gave an update on The District’s summer events.

PETITIONS

Special Event Application for the Mid-Summer Arts Fair to hold the event on Friday, June 21st through Sunday, June 23rd in Washington Park. The applicant has submitted all required documentation and approval is recommended by the

Department of Utilities & Engineering.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried. An application for Waiver of Liquor Ordinances by the Quincy Metropolitan Exposition Auditorium & Office Building (Oakley Lindsey Civic Center) to be able to serve liquor until 2:30 a.m. for a pool tournament. The Quincy Police Department has given their approval.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried. By David Arns (Sonsview Properties) requests a Special Permit for Planned Development to allow for the construction of four two-family residential dwellings (duplexes) at 201-203 Locust Street, 205 Locust Street, and 1616 North 2nd Street, zoned R2.

Ald. Fletcher moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

CHIEF OF POLICE REPORT ON THE FLOCK SAFETY LICENSE PLATE READERS

Chief Adam Yates gave a report on the Flock Safety License Plate Readers.

Ald. Reis moved to receive and file the report. Motion carried

MAYOR’S APPOINTMENT

By Mayor Michael A. Troup making the appointment of Teri Zanger with the Quality Inn to serve on the Bet on Q Committee with the term expiring March 31, 2028.

Ald. Rein moved the appointment be confirmed. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department needs to replace three patrol vehicles with high mileage this year; and

WHEREAS, the department, based on experience, analysis and feedback, has determined the Ford Police Interceptor Utility Vehicle to be the best patrol vehicle to suit its needs; and

WHEREAS, the Department recently sought competitive bids for three 2025 Ford Police Interceptor Utility Vehicles; and

WHEREAS, Gem City Ford, Quincy, IL, submitted a bid at a total cost, after trade-ins, of $123,471.00; and

WHEREAS, Bob Ridings, Taylorville, IL, submitted a bid at a total cost, after trade-ins, of $122,464.00; and

WHEREAS, Gem City Ford, Quincy, IL, has a scheduled delivery date of 12-16 weeks; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the Quincy Police Department be granted authority to purchase three 2025 Ford Police Interceptor Utility Vehicles from Gem City Ford, Quincy, IL, in the amount of $123,471, after $19,500.00 credit for three trade-ins.

Adam C. Yates

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Mays, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department was approved to purchase three 2025 Ford Explorer Police Interceptors, and

WHEREAS, these vehicles will replace older, high mileage vehicles currently in the Quincy Police Departments fleet of front-line squad cars; and

WHEREAS, Ford Police Interceptors come stocked from the factory with no emergency equipment or prisoner transportation safety equipment installed; and

WHEREAS, Federal Signal, University Park, IL, has the state bid to upfit police vehicles; and

WHEREAS, the price for the equipment and installation for these three vehicles is $14,608.33 per vehicle; and

WHEREAS, funding to pay for the equipment and installation was included in this year’s fiscal budget; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the Quincy

Police Department be allowed to pay Federal Signal, University Park, IL, to upfit three 2025 Ford Explorer Police Interceptors with emergency equipment and prison transport safety equipment for a total cost of $43,824.99. Adam C. Yates

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Mays, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department needs to replace a high mileage travel vehicle; and

WHEREAS, the department uses travel vehicles to transport personnel to and from trainings, out of town meetings, conferences, etc.; and

WHEREAS, the Quincy Police Department issued a request for proposals (RFP) for a seven-passenger minivan; and

WHEREAS, Shottenkirk Kia, Quincy, IL, was the only vendor to submit a proposal; and

WHEREAS, the vehicle proposed, a 2024 Kia Carnival, gets good gas mileage and has a 10 YR/100,000-mile warranty; and

WHEREAS, the Quincy Police Department will trade in a 2008 Chevrolet Impala with 153,000 to Shottenkirk Kia; and

WHEREAS, the cost of the 2024 Kia Carnival from Shottenkirk Kia, Quincy, IL, is $37,073.03, after a trade-in credit of $1,000.00; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the City Council that the Quincy Police Department be granted authority to purchase one 2024 Kia Carnival from Shottenkirk Kia, Quincy, IL, in the amount of $37,073.03.

Adam C. Yates

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Mays, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department considers officer safety and wellness one of its highest priorities; and

WHEREAS, the regular use of body armor is required by the Quincy Police Department and is highly recommended by all law enforcement trainers; and

WHEREAS, the Quincy Police Department supplies body armor to all sworn officers and the Animal Control Officer; and

WHEREAS, load bearing vest carriers reduce the weight of equipment normally worn around the waist and distributes the weight more evenly across the torso, thus reducing strain, fatigue, and discomfort to officer’s hips and back; and

WHEREAS, the Quincy Police Department can purchase load bearing vests carriers from our current vendor for body armor, Ray O’Herron Company of Danville, IL, who has our officers’ measurements to tailor these carriers to each individual officer; and

WHEREAS, the Ray O’Herron Company has the Guardian Gen 3 load bearing vest carriers at a cost of $251.98 each; and

WHEREAS, the total amount for thirty-five load bearing vest carriers is $8,819.30; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the normal bidding requirements be waived and the Police Department be allowed to purchase thirty-five load bearing vest carriers from the Ray O’Herron Company of Danville, IL for a total cost of $8,819.30.

Adam C. Yates,

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Mays, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

INTERGOVERNMENTAL COOPERATION AGREEMENT

BETWEEN

THE SPRINGFIELD MASS TRANSIT DISTRICT AND THE CITY OF QUINCY D/B/A QUINCY TRANSIT LINES FOR VEHICLE REPAIR AND MAINTENANCE SERVICES (REGIONAL MAINTENANCE PROGRAM)

THIS AGREEMENT, by and between THE SPRINGFIELD MASS TRANSIT DISTRICT, d/b/a as SANGAMON MASS TRANSIT DISTRICT, a local Mass Transit District existing under and by virtue of the Local Mass Transit District Act, 70 ILCS 310/1 et seq (hereinafter for convenience referred to as the “SMTD”), and The City of Quincy d/b/a Quincy Transit Lines, in the State of Illinois, a unit of local government under the laws of the State of Illinois (hereinafter for convenience referred to as the “Agency”), entered into on the latest date on the signature page contained herein.

WITNESSETH:

WHEREAS, Article VII, Section 10 of the Constitution of the State of Illinois of 1970 permits and expressly authorizes the SMTD to participate in cooperative activities with associations and corporations in any manner not prohibited by law or by ordinance; and

WHEREAS, the SMTD also has the authority to participate in cooperative programs and share services with other governmental entities pursuant to Section 3 of the Intergovernmental Cooperation Act, 5 ILCS 220/3; and

WHEREAS, cooperative agreements between government and not-for-profit entities concerning public transportation equipment and services is contemplated and encouraged in Section 2705-215 of the Civil Administrative Code, 20 ILCS 2705/2705-215 and Section 2-2.05 of Downstate Public Transportation Act, 30 ILCS 740/2-2.05; and

WHEREAS, the SMTD is a regional maintenance center designated by the Illinois Department of Transportation for the maintenance and repair of, among others, specialized equipment used on paratransit vehicles; and

WHEREAS, SMTD has the authority to provide repair and maintenance with respect to the Agency’s vehicle(s) services pursuant to Section 5(d) of the Local Mass Transit District Act, 70 ILCS 3610/5(d); and

WHEREAS, the Agency requires maintenance and repair service for its paratransit vehicle(s); and

WHEREAS, SMTD has the capability to provide such maintenance and repair service, and is willing to provide such maintenance and repair service for the paratransit vehicle(s) of the Agency; and

WHEREAS, SMTD and the Agency desire to enter into this Agreement to establish the terms and conditions upon which such maintenance and repair service shall be provided by SMTD; and

NOW THEREFORE, in consideration of the foregoing and the mutual covenants and agreements herein contained, the parties hereto agree as follows:

1. Incorporation. The preamble “Whereas” findings set forth hereinabove are hereby declared to be adopted by the SMTD and the Agency as part of this Agreement, as if said preamble findings were expressly set forth verbatim in the body of this Intergovernmental Cooperation Agreement.

2. Scope of Services. The primary purpose of this Agreement is to provide non-routine maintenance and repair services not generally available in the private sector for paratransit vehicles due to their specialized characteristics. However, the SMTD will provide routine maintenance and repair services for items identified during the courtesy inspection, if desired by the Agency.

3. Service Appointments. Advance appointments for service are required, to enable the SMTD to ensure adequate staffing to provide prompt repair service.

4. Courtesy Inspection. When the Agency vehicle is brought in, the SMTD will perform a check-in courtesy inspection of the vehicle to assess its overall condition with particular attention to any problems(s) identified by the Agency. However, the SMTD shall not be responsible for detecting any problem(s) not identified by the Agency. The Agency hereby grants the SMTD and its employees permission to operate the Agency vehicle(s) on streets, highways or elsewhere as may be reasonably necessary for purposes of testing and/or inspection. The SMTD will then prepare an estimate, if requested, of the cost for any required or recommended repairs and/or maintenance items, including routine items, specifying whether each item was identified by the SMTD or the Agency. The cost estimate will include labor, parts and shop supplies.

5. Authorization for Work. The SMTD will complete repairs and/or maintenance items, upon authorization by the Agency for all such repair work, including installation of necessary parts, materials and equipment, as may be reasonably necessary to alleviate the problems(s) identified and/or complete the identified repair and/or maintenance items. The SMTD will require a release from the Agency for any suggested repair and/or maintenance items not approved by the Agency. The SMTD will obtain prior approval from the Agency before proceeding with any work if actual charges are more than 110% of the cost estimate previously approved.

6. Cost of Repairs. The Agency will pay the SMTD for the work completed from the date of this contract through June 30, 2025 at a rate of $60.00 per hour for labor, plus the cost of all parts and shop supplies at cost plus 10%, or until a rate adjustment is required. Hourly labor rates will be reviewed on an annual basis and any new rates will become effective the following July 1 with a new contract. The SMTD will inform the Agency of the new rate when determined.

7. Prompt Payment. The Agency will make full payment to the SMTD for repairs within 30 days of the invoice date. All amounts unpaid for more than 30 days shall bear interest at the rate of 1 ½ % per month (18% per annum), or the highest rate permitted by law, if lower, and in the event the Agency fails to pay any such amount due to the SMTD, the SMTD is also entitled to collect its reasonable costs of collection, including attorneys’ fees. The SMTD reserves the right to deny further service to the Agency until past due payments are received. An express mechanic’s lien is hereby acknowledged on the vehicle to secure the cost of the repairs.

8. Disclaimer of Warranties. The SMTD does not provide any warranties, either express or implied, including any implied warranty of merchantability or fitness for a particular purpose, and the SMTD neither assumes nor authorizes any other person to assume for it any liability in connection with the repair of the Agency’s vehicle(s).

9. Casualty. The Agency agrees that the SMTD is not responsible for loss or damage to the Agency vehicle or articles left therein in case of fire, theft or any other cause beyond the control of the SMTD, nor for any delays caused by the unavailability of parts or delays in parts shipments by the supplier or transporter.

10. Documentation and Insurance. The Agency hereby provides the SMTD with authorization to make repairs to Agency vehicles under this program, agreeing to pay for such repairs in a timely manner, and agreeing to provide casualty and general liability insurance covering the repaired vehicle and the passengers and operator(s) thereof while it is being repaired. Both parties to this agreement shall maintain general liability insurance in an amount no less than $1,000,000.00 per person and $3,000,000.00 per occurrence.

11. Immunities Retained. The SMTD and the Agency and all employees, agents, and volunteers thereof shall in all circumstances, both inside and outside the corporate limits of the SMTD, posses, retain, and to the extent that may be necessary, transfer all of their common law and statutory immunities and defenses from liability for civil actions, including, but not limited to, all such defenses and immunities contained in the “Local Governmental and Governmental Employees Tort Immunity Act”, 745 ILCS 10/1-101 et seq., to the end that the Agency, the SMTD, and all employees, agents and volunteers thereof shall fully enjoy and benefit from all such common law and statutory defenses and immunities.

12. Termination. Upon approval of the governing bodies of the SMTD and the Agency, this Intergovernmental Cooperation Agreement shall become effective upon its execution and delivery by both parties and shall be and remain in full force and effect thereafter for one (1) year. This Agreement shall automatically renew on a year-by-year basis unless notice is provided to the other party ninety (90) days or more in advance that the agreement will not renew.

IN WITNESS WHEREOF, the SMTD and the Agency have approved this Intergovernmental Cooperation Agreement as of the date and year first above written.

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, on October 10, 2023, the Quincy City Council approved the statement of work from Anders CPA + Advisors (Anders) to provide assistance to the Information Technology Department while the department was short-staffed; and,

WHEREAS, since October 2023, the Information Technology Department has hired a new director and one additional staff member, but is still short staffed with one staff member on military deployment and one vacant staff position remaining unfilled; and,

WHEREAS, it is to the benefit of the City of Quincy and employees that Anders continues to provide assistance to the Information Technology Department until the department is fully staffed; and,

WHEREAS, $140,000.00 has been appropriated in the Information Technology Department’s FY2025 budget to fund the assistance provided by Anders.

NOW, THEREFORE BE IT RESOLVED, the Information Technology Director and the Technology Committee recommend to the Mayor and City Council that the Information Technology Department be authorized to process for payment invoices from Anders CPA + Advisors for assistance provided to the department not to exceed the $140,000.00 allocated in the department’s FY2025 budget.

Mark Dumanowsky

Information Technology Director

Ald. Ebbing moved for the adoption of the resolution, seconded by Ald. Reed, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

RESOLUTION

WHEREAS, in April 2021, the City of Quincy entered into a contract with Tyler Technologies for the purchase and implementation of a new enterprise-wide resource planning system to replace the City’s existing enterprise-wide financial and utility billing system; and

WHEREAS, City of Quincy personnel are nearing completion with the two original phases of the new implementation, and will continue working on the remaining phases until the entire implementation project is complete; and

WHEREAS, to be able to complete the two current implementation phases, it is necessary to purchase additional project management and training time from the vendor; and,

WHEREAS, funding for this expense has been appropriated in the Information Technology Department FY2025 budget.

NOW, THEREFORE BE IT RESOLVED, the Information Technology Director and the Technology Committee recommend to the Mayor and City Council that the normal bidding requirements be waived and the Project Change Request from Tyler Technologies totaling $58,100.00 for additional project management and training time be approved. Mark Dumanowsky

Information Technology Director

Ald. Ebbing moved for the adoption of the resolution, seconded by Ald. Reed, and on the roll call each of the 10 Aldermen voted yea, with 4 absent. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending The 2024-2025 Fiscal Year Budget. (Increase budget in the amount of $12,000 for health insurance for a new employee. Increase expenditure budget in the amount of $18,825 to Event Underwriting. Increase Police grant spending by $40,350 for travel, training, mental wellness contract, and capital equipment.)

Ald. Reis moved for the adoption of the ordinance, seconded by Ald. Holtschlag and on a roll call each of the 10 Aldermen voted yea, with 4 absent. The Mayor casts a vote of yea.