Quincy Reporter

John Wood Community College Finance & Audit Committee met Sept. 13.

Here are the minutes provided by the committee:

The Finance and Audit Committee met on Wednesday, September 13, 2023, at 2:30 p.m., at John Wood Community College. Present were Randy Greenwell; trustee, Bryan Renfro; president, Josh Welker; dean of business services & institutional effectiveness, Nora Klingele; director of fiscal services, and Jenny Venvertloh; note taker.

1. Bills for Payment - The bills were reviewed and will be recommended for payment.

2. Out of District Travel Requests – The committee reviewed the out of district travel forms that were submitted and recommended them for approval.

3. Financials – Financials were reviewed and recommended for approval. July and August were both presented due to no August Board meeting.

4. Board Budget – The Board’s budget was reviewed.

5. Review Investments – The investment report was reviewed. Proposals will be sent out to obtain new CD’s.

6. Board Items

• Instructor Stations Request for Proposals – The College requested proposals to provide instructor stations. It is recommended that the Board of Trustees accept the proposal and award to Howard Technology Solutions in the amount of $27,280.00.

• Cyclorama Lighting Request for Proposals - The College requested proposals to provide Cyclorama Lighting. It is recommended that the Board of Trustees accept the proposal and award to LiveSpace in the amount of $24,326.60.

• Ag Driving Simulator Request for Proposals - The College requested proposals to provide an ag driving simulator. It is recommended that the Board of Trustees accept the proposal and award to Toolkit Technologies, Inc. in the amount of $55,350.00.

• WDC Expansion Furniture Request for Proposals - The College requested proposals to provide furniture for the Workforce Development Center expansion project. It is recommended that the Board of Trustees reject all proposals. The proposals will be requested again with different specifications.

• Transfer – It is being recommended to approve transferring $2,211,415.18 from the Operating Funds to the Operations and Maintenance Restricted Fund for fiscal year 2023. This transfer will replenish deferred maintenance and capital project funds that were spend in fiscal year 2023, and also help fund maintenance and capital projects planned for fiscal years 2024 and future years.

• Storywalk Community Based Exhibit MOU – It is recommended that the College enter into a Memorandum of Understanding with the Quincy Children’s Museum to provide a storywalk community-based exhibit in the arboretum trails located on the College’s main campus.

• West Central Illinois Criminal Justice Council MOU – It is recommended that the College enter into a Memorandum of Understanding with the West Central Illinois Criminal Justice Council to allow storage of a police simulation tool at the College’s Southeast Education Center.

7. Other

• Other – The College received a packet of assessment appeals. These are just notifications. The College does not have to approve the appeals.

• The auditors will be attending the September 19 finance and audit committee meeting while they are on campus doing field work.

• The auditors will also be attending the November finance and audit committee to present the audit. They will also be presenting at the Board of Trustees meeting.

https://www.jwcc.edu/about/board-of-trustees/board-agendas-minutes/#finance-committee