Quincy Reporter

Quincy Park District Board of Commissioners met Jan. 18.

Here are the minutes provided by the board:

ROLL CALL

President Frankenhoff called the meeting to order and upon the roll being called the following members were physically present at said location: President John Frankenhoff, Vice-President Barbara Holthaus, Commissioners Nathan Koetters, Patty McGlothlin, Roger Leenerts, and Jeff VanCamp. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Members Absent: None

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services–Don Hilgenbrinck, Director of Program Services–Mike Bruns, Director of Golf–David Morgan, Director of Marketing/Operations–Marcelo Beroiza and Board Attorney David Penn.

President Frankenhoff asked for a moment of silence to honor Commissioner Jeff Steinkamp who passed away December 17, 2022. President Frankenhoff commented on his contributions to the Park District and in the community.

QUINCY PARK DISTRICT BOARD OF COMMISSIONERS VACANCY, APPOINTMENT OF NEW COMMISSIONER, OATH OF OFFICE (ROLL CALL VOTE)

President Frankenhoff asked for a motion to approve the appointment of Alan Hickman as the new Commissioner.

COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONER VANCAMP TO APPOINT ALAN HICKMAN TO FILL THE VACANCY.

President Frankenhoff stated there will be three names on the ballot in April for three four-year terms: Alan Hickman, Mark Philpot and Jarid Jones. All three will begin serving their terms in May.

The Following Roll Call Votes Were Cast And Recorded:

Commissioner Koetters Yes

Commissioner Leenerts Yes

Commissioner Mcglothlin Yes

Commissioner Vancamp Yes

Vice-President Holthaus Yes

President Frankenhoff Yes

UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

President Frankenhoff administered the Oath of Office to newly appointed Commissioner Hickman.

President Frankenhoff led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Frankenhoff asked if there were any objections or changes to the December 14, 2022, Regular Board meeting minutes or to the check register and upon hearing none, he announced they were approved by unanimous consent.

PUBLIC INPUT - None

BOARD INFORMATION/EDUCATION-FY2023

Executive Summary (under separate cover) Executive Director Frericks stated all Commissioners had a copy in their drop box and Commissioner Hickman had a hard copy. Anyone else who would like a hard copy should let us know. This document will be available on our website tomorrow morning, January 19, 2023.

CORRESPONDENCE-None

VOLUNTEERS-None

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks stated he and Director Higley are busy meeting with contractors on upcoming capital projects culminating in 14+ bid openings in March, the majority of which are being handled in-house.

DIRECTORS’ REPORTS

Director Higley-Higley stated the Parks department is busy taking down trees and projects are moving as scheduled.

Director Hilgenbrinck-Reminded the Commissioners about filing their Statements of Economic Interest and he is willing to file those for Commissioners if they turn them in to him. Referenced IPARKS handouts on Park District Liability and an article in IPRA magazine regarding a new requirement in the state of Illinois for Park Districts to form a new Committee. This will be discussed at next month’s Board meeting.

Director Bruns-Referenced a page in his report regarding supervisor and program responsibilities. Bruns mentioned the addition this year of Girl’s Competitive Softball Leagues. The recreation department is also recruiting program staff for the upcoming year. Director Morgan-Morgan stated the golf course opened Tuesday, January 3rd and has been open a few days this month. Referenced the new point of sale system and website updates. President Frankenhoff inquired about the year to date rounds report, rounds of golf versus dollar per visit fee with the per visit fee exceeding total rounds. Morgan will investigate. Director Beroiza-Beroiza stated there were 124,000 people visit Bill Klingner trail in 2022. Beroiza said we created a website two years ago that report trail conditions: this was visited by 1,400 people in 2022 and 250 people reported on conditions of the trail. He stated the Marketing/Operations department attended 12 seminars in 2022. Beroiza also said about 33,000 transactions were handled for program registration, shelter reservations and other miscellaneous transactions.

COMMITTEE REPORTS

Finance Committee-Commissioner Leenerts stated nothing to report at this time. Quincy Park Foundation-Commissioner McGlothlin stated they will meet in March. Friends of the Lorenzo Bull House-Vice-President Holthaus stated they met last week and are working on fundraising activities for the upcoming year.

Quincy Riverfront Development Corporation-No report.

Quincy Planning Commission-Commissioner Koetters had no report.

President Frankenhoff stated the Marina group will be meeting February 1, 2023.

UNFINISHED BUSINESS

Quincy Riverfront Development Corporation Donation for Start Up Costs Executive Director Frericks stated this was tabled last month for further investigation. COMMISSIONER LEENERTS MADE A MOTION TO REJECT THE REQUEST FOR A DONATION TO THE QUINCY RIVERFRONT DEVELOPMENT CORPORATION AS STATED IN THE DECEMBER MEETING. COMMISSIONER VANCAMP MADE A SECOND TO THAT MOTION. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

NEW BUSINESS

Quincy Park District Board of Commissioners Executive Session Minutes Bi-Annual Review: Recommended Approval (VOICE VOTE)

President Frankenhoff stated this is a Board requirement. Executive Director Frericks recommends releasing the following: March 11, 2020, June 6, 2020, June 8, 2022 and dispose all audio recordings 18 months and older. VICE-PRESIDENT HOLTHAUS MADE A MOTION SECONDED BY COMMISSIONER KOETTERS TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED. ORDINANCE NO. 23-01: An Ordinance providing for the issue of $1,000,000 Taxable General Obligation Park Bonds, Series 2023, for park improvements and for the payment of expenses incident thereto, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the District’s Corporate Fund: Recommended Approval (ROLL CALL VOTE)

Director Hilgenbrinck stated the Board has previously approved the projects and set the interest rate so now it is time to approve the ordinance and get it filed. COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE AS PRESENTED.

The Following Roll Call Votes Were Cast And Recorded:

Commissioner Leenerts Yes

Commissioner Mcglothlin Yes

Commissioner Hickman Yes

Commissioner Vancamp Yes

Commissioner Koetters Yes

Vice-President Holthaus Yes

President Frankenhoff Yes

UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

Westview Semi-Annual Financial Data: Discussion Only

Director Hilgenbrinck stated this is done on a semi-annual basis and stated he feels 2022 was very positive for Westview financially.

Berrian Park Restroom Replacement and Design and Engineering: Recommended Approval (VOICE VOTE)

Director Higley stated this is for design and engineering of an ADA compliant restroom. COMMISSIONER KOETTERS MADE A MOTION SECONDED BY COMMISSIONER VANCAMP TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

Moorman Parking Lot Addition Design and Engineering: Recommended Approval (VOICE VOTE)

Director Higley explained the project as presented: 50-55 parking stalls. COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE THE STAFF REC AS PRESENTED. PRESIDENT FRANKENHOFF DECLARED THE MOTION PASSED.

Bid for Golf Cars at Westview Golf Course: Recommended Approval (VOICE VOTE) Director Morgan explained the staff rec and rotation and purchasing for the 60-car fleet. Staff recommends the low bid from TNT Golf Car & Equipment. COMMISSIONER MCGLOTHLIN MADE A MOTION SECONDED BY VICE-PRESIDENT HOLTHAUS TO APPROVE THE BID AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

Westview Golf Course Irrigation Design Performed by Les Hill Irrigation Consultant: Recommended Approval (VOICE VOTE)

Executive Director Frericks stated they have met with three consultants on this project and are recommending Les Hill Irrigation Consultant. The consulting fees will be paid out of

Corporate Funds. This expenditure is already approved in the operating budget. The course will not be closed down at any time during the installation process. COMMISSIONER VANCAMP MADE A MOTION SECONDED BY COMMISSIONER KOETTERS TO APPROVE THE AGREEMENT AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

PUBLIC INPUT: None

With no other business to discuss, COMMISSIONER VANCAMP MADE A MOTION SECONDED BY COMMISSIONER LEENERTS TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED. Meeting adjourned at 6:37 p.m.

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