Quincy Reporter

John Wood Community College Executive Committee met May 14.

Here is the minutes provided by the committee:

From:Executive Committee – Ms. Diane Ary, chair, Mr. Bob Rhea, vice chair, Mr. Larry Fischer, past chair

ITEM: Report

The Executive Committee met at 12:30 p.m. in room C252 via Zoom. Attendees were Ms. Diane Ary, Mr. Bob Rhea and Mr. Larry Fischer (via zoom) trustees; Mr. Michael Elbe, president and Ms. Leah Benz, executive assistant, note taker.

May Board Agenda Items

May Board of Trustee agenda items were discussed. This month the new Student Government officers will be introduced. No special report will be given. Other items include five grants; three which are reoccurring and two which pertain to the CARES ACT due to the coronavirus. There are no business items for approval. The new Telecommuting policy which was brought forward at the May 6, 2020 special Board meeting will be discussed but no recommendation is being brought forward from the Executive Committee at the May regular meeting.

The committee discussed the CARES ACT and allocation of funding to both students and the institution. Explanation was provided to the committee of the distribution thus far and anticipated future release of funds. President Elbe was asked to share this information with the entire board.

Foundation received funding in the amount $15,000 due to the coronavirus to be distributed. An application process will be used in distribution of these funds to students.

Personnel

President’s evaluation was discussed. Since the normal procedure is to review this document at a spring Board retreat with the president, which was cancelled this year due to the coronavirus, the Executive Committee direction is for Board members to proceed with this process at the May Board regular meeting in closed session.

New Telecommuting Policy Number 531 - The adoption of this new proposed policy by Administration was tabled at the May 6, 2020 special Board meeting. The Executive Committee reviewed the comments/suggestions/and concerns from fellow Board members. At this time the Executive Committee suggests the policy continue to be tabled for further discussion, and placed on the Board retreat agenda.

Adams County Together (ACT) - President Elbe continues to meet with this group. OUT which stands for Opening Up Together in Adams County is putting a checklist and toolkit to distribute locally next week.

Graduation - A survey was given to students on their preference of graduation options. The majority of students did not want a virtual graduation. Three dates have been identified as possible alternative dates. They are August 16, December 14, and May 15. Over 600 degrees/certificates are being awarded this year.

Board Retreat – An alternate date for a Board Retreat was discussed. President Elbe will provide several dates at the May regular meeting for consideration in late June.

Phase One Renormalization document - JWCC administration has developed a plan of three phases to renormalized the opening of the college. The document was reviewed by the Health Department and Emergency Management System of Adams County. The implementation will depend on the Governor’s orders at the end of May.

FY20 budget is anticipated to end in a surplus.

FY21 budget continues to be worked on. Currently there is a $70,000 deficit. A balance budget will be brought to the Board at the June meeting for adoption in July.

Other

President Elbe submitted an editorial to the Quincy Herald Whig which will be published in the Sunday edition.

It was noted to invite the legislator s to campus when applicable.

Discussion was held on acknowledging all employees during the coronavirus.

https://www.jwcc.edu/board-of-trustees/agendas-minutes/board/