Quincy Reporter

City of Quincy City Council met April 29.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.

The following members were present:

Ald. Goehl, Entrup, Bergman, Bauer, Ernst, Havermale, Farha, Sassen, Rein, Lepper, VanCamp, Rein, Heinecke, Holtschlag. 14.

The minutes of the regular meeting of the City Council held April 22, 2019, were approved on a motion of Ald. Havermale. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The Deputy City Clerk presented and read the following:

DISCUSSION AND POTENTIAL ACTION TO DECLARE

A VACANCY IN OFFICE

April 22, 2019

Mayor Kyle Moore

City of Quincy

730 Maine Street

Quincy, Illinois 62301

Mayor Moore,

Due to a health reasons, I will be unable to serve the City of Quincy and the Fifth Ward on the City Council. The health issue was discovered after it was too late to get my name off the ballot.

I was honored to be elected but will not take the position or swear in. Being Alderman is an important job that requires a lot of time and unfortunately, I would not be able to give the position the time the Citizens of Quincy deserve.

Thank you and the Citizens of Quincy.

Sincerely,

Terry Traeder

Ald. Rein moved the vacancy in office be received, accepted and filed. Motion carried.

PETITIONS

By Penny Roberts, AirMedCare Network, requesting permission to land the Air Evac Helicopter at the Crossing South Parking Lot on May 2nd, from 10:00 a.m. to 11:00 a.m. and 2:00 p.m. to 3:00 p.m. for “Transportation Day Crossing School.” The Quincy Fire Department will handle the securing of the landing zones during landing and takeoff.

Ald. Sassen moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Penny Roberts, AirMedCare Network, requesting permission to land the Air Evac Helicopter at the Quincy Mall on May 19th, from 1:00 p.m. to 3:00 p.m. for an EMS Days. The Quincy Fire Department will handle the securing of the landing zones during landing and takeoff.

Ald. Havermale moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Instant Replay, 2739 Chestnut, requesting to have live music in the beer garden on Saturday, May 4th, from 8:00 p.m. to 11:00 p.m.

Ald. Havermale moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

REPORTS OF THE PLAN COMMISSION

Recommending approval of a one-lot subdivision of property at 1305 South 36th Street under the “small tracts” provision of the subdivision ordinance.

Ald. Rein moved the report be received and concurred in. Motion carried.

Recommending approval of an ordinance granting a special permit for a planned development for properties at 2032 and 2034 Broadway as requested, subject to the five conditions.

Ald. Farha moved the report and speaker be tabled for one week to the 7:00 p.m. council meeting. Motion carried.

Recommending approval of a special permit for a planned development to allow the sale of alcoholic beverages on property at 229 N. 48th.

Request to Speak

Written request to speak under suspended rules by Joseph Principe, 517 N. 27th, in support of the planned development at 229 N. 48th.

Rules Suspended

Ald. Havermale moved the rules be suspended at this time to hear from the above individual. Motion carried.

Joseph Principe, 517 N. 27th, stated that he attended the Plan Commission meeting and the owner of the business stated that there would only be beer and wine served and they would train their staff to serve responsibly. He stated that if you don’t like a business’s decision you should boycott it.

Ald. Havermale moved the rules be resumed. Motion carried.

Ald. Havermale moved the report be received and concurred in and an ordinance drafted. Motion carried.

NOTICE OF PREHEARING CONFERENCE

Notice of prehearing conference by the Illinois Commerce Commission on its own motion vs. Ameren Illinois Co. d/b/a Ameren Illinois on a petition pursuant to Rider QIP of Schedule of rates for gas service to initiate a proceeding to determine the accuracy and prudence of qualifying infrastructure investment in the office of the Commission, Springfield, IL, on May 3rd at 10:00 a.m.

Ald. Havermale moved the notice be referred to the Legal Department. Motion carried.

RESOLUTION

WHEREAS, the City received court ordered demolitions for 513 Sycamore Street and 626 Oak Street because they are considered dangerous, unsafe, and abandoned; and

WHEREAS, bids were sought to demolish the structures and as a result of the bidding process, Miller Construction Co. was found to be the low bidder in the amount of $31,150 to demolish both structures; and

NOW, THEREFORE BE IT RESOLVED that the Mayor and City Council accept the bid of Miller Construction Company in the amount of $31,150 for the demolition of 513 Sycamore Street and 626 Oak Street and that the Mayor be authorized to execute the appropriate contract documents.

This Resolution shall be in full force and effect from and after its passage, as provided by law. PASSED and APPROVED this 30th day of April, 2019.

SIGNED: Kyle Moore, Mayor

ATTEST: Jenny Hayden, City Clerk

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Central Services Department has the responsibility of removing garbage materials from the Public Right-of-Way within the City limits; and

WHEREAS, the EGR Cooler which is attached to the engine is bad on Garbage Truck #53 which is a 2016 Mack GU713 with 7,475 hours. This is a dealer part only and they will be installing the new part because they are better equipped to do so.

WHEREAS, this is a dealer sole source,

WHEREAS, funds have been appropriated in the new Fiscal Year Budget for this type of work,

NOW, THEREFORE BE IT RESOLVED, that the Director of Central Services and the Central Services Committee

recommend to the Mayor and the City Council that the low responsible quote of Quincy Mack in the amount of $3,400.00 be accepted for the replacement of the EGR Cooler on Garbage Truck #53.

Kevin McClean

Director of Central Services

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Heinecke, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the General Fund expenditure budget for fiscal year ended April 30, 2019, is projected to spend around 98% of the total; and,

WHEREAS, the Police Department budget and the Fire Department budget are significant appropriations which will not utilize 100% of the available departmental budget; and,

WHEREAS, the City Council recognizes the public safety pension issue with annual required contributions growing due to state mandates for each fund to be 90% funded by 2040; and,

WHEREAS, the police and fire pension costs are currently funded by a portion of the Personal Property Replacement Tax, a portion of the Franchise Fee “Green Energy” Fund, Video gaming revenues, and with the remaining cost placed on the Property Tax Levy, and

WHEREAS, the police and fire pension costs have grown to the point where the minimum required contribution amount exceeds the amount which is placed on the property tax levy; and

WHEREAS, it is the desire of the City’s administration and City Council to plan for future pension funding shortfall and formally allocate this available resource of unspent police and fire budget towards the police and fire pension fund contribution.

NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council desires to commit the fiscal year end 2019 unspent, unencumbered budget balance of the General Fund Police Department and the General Fund Fire Department for this one year toward the specific purpose of funding the police and fire pensions as follows: 1.) Upon the financial closing of the FYE 2019, the City Comptroller shall determine the unspent budget of the police department and fire department and 2.) The calculated unspent budget balance of these departments for FYE 2019 will be formally committed and held in restricted cash and 3.) This unspent funding will be committed as fund balance during the 2019 tax levy calculation which will reduce the amount to be levied through property tax.

Ald. Havermale moved for the adoption of the resolution, seconded by Ald. VanCamp, and on the roll call the following vote resulted: Yeas: Ald. Ernst, Havermale, Farha, Sassen, Lepper, VanCamp, Reis, Heinecke, Holtschlag. Goehl, Entrup, Bergman, Bauer. 13. Nays: Ald. Farha. 1. Motion carried.

RESOLUTION

WHEREAS, the Illinois Department of Transportation (IDOT) is in the preliminary engineering design phase for the improvement of Illinois Highway 57 (3rd Street) from the intersection of Maine Street to the south of Marblehead; and,

WHEREAS, the proposed improvements will include road resurfacing, traffic signal upgrades and intersection side- walk ramp ADA requirements; and,

WHEREAS, the Illinois Department of Transportation requires that the City enter into a joint agreement stating the City of Quincy will be responsible for a portion of the cost for the resurfacing of the parking lanes between Maine and Jersey Streets and improvements to the traffic signals at the intersection of Jefferson Street and Highway 57; and,

WHEREAS, the agreement will be prepared by the Illinois Department of Transportation and included in the design phase of the project; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering recommends to the Quincy City Council that the Mayor be authorized to sign a Letter of Intent on behalf of the City of Quincy to participate in a joint agreement with the Illinois Department of Transportation for the proposed improvement of Illinois Highway 57 (3rd Street) from the intersection of Maine Street to the south of Marblehead.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy has contracted with the West Central Illinois Criminal Justice Council to provide training for sworn personnel of the Quincy Police Department; and

WHEREAS, the training provided by the West Central Illinois Criminal Justice Council has been evaluated by the Quincy Police Department and has been found to be of such quality and timeliness that it assists the officers in performing their duties in a safe and effective manner; and

WHEREAS, the training received by the officers also assists the City of Quincy in managing the liability risks associ- ated with the policing profession; and

WHEREAS, the West Central Illinois Criminal Justice Council is the only organization that supplies this type of local training; and

WHEREAS, the West Central Illinois Criminal Justice Council holds much of their training in the City of Quincy, reducing travel costs; and

WHEREAS, the fee associated with participation in the council is $125 per sworn officer and is a budgeted expense; now

THEREFORE BE IT RESOLVED, the Chief of Police and Police Aldermanic Committee recommend to the Mayor and City Council that the normal bidding requirements be waived, as the West Central Illinois Criminal Justice Council is a sole source provider, and the Quincy Police Department remain an active participant and the annual fee of $9,250.00 be paid.

Robert A. Copley

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department has had electronic tickets for the last two years; and

WHEREAS, electronic ticketing has enabled officers to quickly create and submit tickets electronically; and 

WHEREAS, the Quincy Police Department was impressed with digiTICKET; and

WHEREAS, digiTICKET electronic solution is only sold by Saltus Technologies making them sole source; and 

WHEREAS, last year the Quincy Police Department converted from a “pay for use” and bought digiTICKET; and 

WHEREAS, the Quincy Police Department has to pay for software maintenance, support, and hosting fees; and 

WHEREAS, the cost for the fees is $5,655.00; now

THEREFORE BE IT RESOLVED, the Chief of Police and Police Aldermanic Committee recommend to the Mayor

and City Council that the fees be paid to Saltus Technologies of Tulsa, OK, in the amount of $5,655.00. Robert A. Copley

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department recognizes that an officer wellness program is an important part of main- taining a department that is prepared to protect and serve our community; and

WHEREAS, police officers respond to many events that create stress; and

WHEREAS, if not coped with properly, this stress can lead to mental and emotional issues that can create problems in personal relationships and job performance; and

WHEREAS, the Quincy Police Department sent selected officers to peer support training to provide local peers who officers can talk with one-on-one; and

WHEREAS, Warrior’s Rest Foundation provided the peer support training for the peer team; and

WHEREAS, the police department received donations to pay for the total amount of the training and the money was placed in the Quincy Police Department donation account; and

WHEREAS, the Adams County Suicide Prevention Coalition, PB&PA, and anonymous donor donated the monies to pay for this critical training; and

WHEREAS, Town and County Inn & Suites provided the training site and rooms for the instructors for free; and 

WHEREAS, the cost of the training provided by the Warriors Rest Foundation is $6,169.49; now

THEREFORE BE IT RESOLVED, the Chief of Police and the Police Aldermanic Committee recommend to the Mayor

and City Council that $6,169.49 be paid to the Warriors Rest Foundation for peer support training. Robert A. Copley

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, based on law, court decisions and case law, and developed best industry practices, law enforcement pol- icies are ever evolving; and

WHEREAS, due to circumstances beyond our control the police department is struggling to meet requirements of keeping policies up to date; and

WHEREAS, with policy failure comes liability; and

WHEREAS, Municipal Insurance Cooperative Agency (MICA) recommends we use policy management provider Lexipol; and

WHEREAS, Lexipol provides comprehensive, defensible policies written by legal and public safety professionals; and 

WHEREAS, Lexipol provides a reduced rate for agencies belonging to MICA; and

WHEREAS, Lexipol has an annual subscription fee of $12,000; now

THEREFORE BE IT RESOLVED, the Chief of Police and Police Aldermanic Committee recommend to the Mayor and City Council that we purchase service in the amount of $12,000 from Lexipol LLC., Irvine, CA 92606. Robert A. Copley

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 14

Aldermen voted yea. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Article II (Hotel Operators Tax) Of Chapter 45 Of The Municipal Code Of The City Of Quincy. (includes homestays, private rooms, vacation rental)

Ald. Farha moved to table the ordinance for one week, seconded by Ald. Sassen. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Chapter 40 Boards And Commissions Of The Municipal Code Of The City Of Quincy. (adds Quincy Public Arts Commission)

Ald. Farha moved the adoption of the ordinance, seconded by Ald. Sassen and on a roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For a Planned Development. (2032, 2034 Broadway, allow commercial use in the C1A District and the C1B District.)

Ald. Farha moved the ordinance be tabled one week at the 7:00 p.m. council meeting, seconded by Ald. Sassen. Motion carried.

REPORT OF FINANCE COMMITTEE

Ald. Farha seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.

REQUEST TO SPEAK

Written request to speak under suspended rules by Mecki Kosin, 5833 Ellington, regarding airport issues and flights to Chicago vs. St. Louis.

Rules Suspended

Ald. Sassen moved the rules be suspended at this time to hear from the above individual. Motion carried.

Mecki Kosin, 5833 Ellington, is the owner and operator of the Travel House. She encouraged the council members to attend the airlines’ meetings this summer. Since partnering with the Quincy Cab Co. for shuttle service to the St. Louis airport, there have been up to 300 passengers. She encourages the Council to pick an airline that flies to St. Louis and Chicago.

Ald. Ernst moved the rules be resumed. Motion carried.

MOTION

Ald. Entrup moved to allow a dumpster on city right-of-way at 1208 N. 6th starting now until May 8th. Motion carried. The City Council adjourned at 7:40 p.m. on a motion of Ald. Havermale. Motion carried.

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